AGENDA The Corporation of the Municipality of Highlands East Council Meeting held on December 9, 2014 Council Chambers 11:00 a.m. Inaugural Ceremony – oath of office Lloyd Watson Centre Council meeting to commence at 1:00 p.m. Lloyd Watson Centre 1. CALL TO ORDER 2. OPEN MEETING 3. DISCLOSURE OF PECUNIARY INTEREST 4. ADOPTION OF AGENDA 5. MINUTES FOR ADOPTION 6. BUSINESS ARISING FROM MINUTES 7. CORRESPONDENCE – list attached 8. DEPARTMENT REPORTS: a) GENERAL ADMINISTRATION/FINANCE: • Nominations: Clerk to call for nominations for position of Deputy Reeve • Financial/Accounts for Approval, etc. • Discussion: Council’s Procedural By-law – meeting dates/times, etc. • Discussion: Council’s Code of Conduct – to be passed at the next council meeting • Resolution(s): application for funding under the Ontario Community Infrastructure Fund (East Irondale Bridge) and application for funding under the Small Communities Fund (Cardiff Drinking Water System) 1 • Resolution: surplus in any department to be transferred to their respective reserves and general surplus be placed into the working fund reserves • Resolution: surplus/deficit from recreation fundraising, etc. – surplus to be transferred to their respective reserve account and deficit to be funded by their reserve account • Resolution: Council expenses – one third of remuneration paid to Council deemed as expenses incident to discharge of duties • Mention: borrowing by-law and tax write-off by-law • Mention: Peter Leclair & Lucy Fitzek – purchase of Crown Land and requirement to consult with Municipality (re: comments/concerns) Planning • Follow-up: Memo from Municipal Planning Services re: Costa RZA • Resolution: appointment to the County Land Division Committee • Resolution: appointment to the Committee of Adjustment Committee Rezoning Application: • MORRIS, Warren; Conc. 5, Pt. Lot 13, RP19R5915 Part 2 6 to 11 – rezone to allow applicant to replace existing boathouse with larger boathouse b) BUILDING/BY-LAW: • Report – CBO (written) • Resolution: appointment to the Municipal Dog Pound Committee • Resolution: appointment to Pound Keeper, Fence Viewer, Trench Inspector, and Stock Evaluator • By-law Enforcement Report (written) c) TRANSPORTATION – Roads & Streetlights: • Report – Road Superintendant, Earl Covert d) ENVIRONMENTAL – Sewer/Water/Waste Management: • Report – Environmental Supervisor, Glen Covert • Resolution: council appointment to Crowe Valley Conservation Authority e) PROPERTY – Parks & Buildings • Report – Property Supervisor, Jim Alden 2 • Resolution: council appointment to County Accessibility Committee f) PROTECTION TO PERSONS AND PROPERTY FIRE: • Report – Fire Chief (written) POLICING: • Resolution: council appointments to Bancroft and Area Community Policing and Minden and Area Community Policing C.E.M.C.: • Resolution: Council appointment of Public Information/Communication Officer for the Community Emergency Response Plan Resolution: 2014 Ontario Emergency Management Program 11. ADVISORY COMMITTEES OF COUNCIL: Discussion: Review of Council’s Advisory Committee By-law Resolutions from: • Housing and Grants – 2014-2018 committee appointment • Environment and Green Energy – 2014-2018 committee appointment • Trails– 2014-2018 committee appointment • Resolution: EOTA appointment • Economic Development and Business– 2014-2018 committee appointment • Recreation and Culture – 2014-2018 committee appointment 12. BY-LAWS: 2014-59 Being a by-law to authorize a boundary agreement between the Corporation of the Municipality of Highlands East and the Corporation of the Municipality of Dysart et al 2014-60 Being a borrowing by-law for 2015. 2014-61 Being a by-law to write-off uncollectible taxes. 2014-62 Being a By-law to amend By-law No. 2005-29, as amended, the Zoning By-law for the Municipality of Highlands East with respect to lands legally 3 described as Lot 12, Plan 384, located in Part of Lot 28, Concession 13, in the geographic Township of Glamorgan, now in the Municipality of Highlands East. Applicant: Rennie Berchard Roll No. 4601 902 000 83400 0000 2014-63 Being a By-law to authorize an agreement between the Corporation of the Municipality of Highlands East and Her Majesty The Queen In Right of Ontario, as represented by the Minister of Agriculture, Food and Rural Affairs for Ontario Community Infrastructure Fund – Formula-based Component (OCIF-Formula). 2014-64 Being a By-law to amend By-law No. 2005-29, as amended, the Zoning By-law for the Municipality of Highlands East with respect to lands legally described as Parts 2 and 4, Plan 19R-3441, located in Part of Lot 30, Concession 13, in the geographic Township of Glamorgan, now in the Municipality of Highlands East. Applicant: Ken and Nola Mott Roll No. 4601 902 000 86200 0000 2014-65 Being a by-law to authorize the execution of a tax arrears extension agreement pursuant to Section 378 of the Municipal Act 13. NEW BUSINESS 14. NOTICE OF MOTIONS 15. CLOSED SESSION: none 16. CONFIRMING BY-LAW NO. 2014-66 17. ADJOURNMENT Section 4(1) of the Procedural By-law states that a person not a member of Council shall not be allowed to address the Council on behalf of himself/herself or a deputation except upon invitation of the REEVE or his designate. 4 5