Notification Letter

SHD Oil & Gas LLC | 1650 Tysons Blvd Suite 900| McLean, VA 22102
CONTRACTOR SERVICE REQUIREMENTS
September 5, 2014
Dear Valued Contractor / Service Provider:
SHD Oil & Gas LLC values the safety of all workers and the protection of our environment. Our
company is committed to having incident free operations, achievable by working as a team with
those contractors and employees who demonstrate sound safety management practices and
implement good accident prevention programs. We also expect our contractors’ workforce to be
effectively trained and equipped with the hazard recognition and control tools necessary to
experience incident-free operations, have required insurance policies in force and have executed
a master service agreement with us. Our company determined that we needed additional
resources to help evaluate the safety performance and related qualifications of our contractors
and service providers. We are pleased to announce that we have established a business
relationship with PEC Safety (PEC) to accomplish these objectives. Effective immediately, PEC will
be assisting SHD Oil & Gas LLC, Inc. in its contractor management system and qualification
processing.
SHD Oil & Gas LLC contractors and selected service providers will be required to complete the
following requirements by December 5, 2014.
If you are already completing any of these requirements for another customer using PEC, simply
release the required information to SHD Oil & Gas LLC.
1. Standardized Safety Questionnaire (SSQ) – Before a contractor can provide services or
equipment or perform work on a SHD Oil & Gas LLC location or facility, their safety records
must be collected and reviewed. To facilitate this process, all contractors must complete
an online SSQ. If your company does not have access to the internet or cannot complete
a digital formatted process, PEC will make the necessary arrangements to collect the
required SSQ information.
2. Update SSQ Quarterly – Once the SSQ is completed, you will be required to update the
SSQ on a quarterly basis, or at any time significant changes to statistical data or procedural
standards have taken or will take place.
3. OSHA 300 Log Update – SHD Oil & Gas LLC is requiring your company to report exposure
hours and recordable cases on a quarterly basis. This table is located in the online SSQ link
under the section labeled ‘General Safety Incident Statistics Section.
SHD Oil & Gas LLC | 1650 Tysons Blvd Suite 900| McLean, VA 22102
4. Document Submittal – SHD Oil & Gas LLC will be using PEC to track and verify your
company’s insurance certificates and coverage limits, workers compensation experience
modification rate (EMR), and OSHA-required forms. Contractors performing work on a
SHD Oil & Gas LLC location or facility must submit the following:
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Certificate of required insurance documents with SHD Oil & Gas LLC as the holder;
Last three years of the OSHA 300 log Injury/Illness Summary forms;
Experience Modifier Rate (EMR) document received from your worker
compensation insurance company (Last 3 years);
Safety Manual;
Training Plan and or matrix; and
Last completed JSA;
Employee Training Records;
To meet SHD Oil & Gas LLC’s Document Submittal requirement, each contractor must
purchase PEC’s Document Upload and Training Tracker Bundle on an annual basis. (Please
see Attachment I for annual fee information). If you have already purchased the
Document Upload and Training Tracker Bundle to meet another customer’s requirements
or you are currently a PEC CAP subscriber you will not have to purchase this bundle again.
5. SafeLandUSA Orientation and PEC Core Training – At a minimum, all personnel arriving
on a SHD Oil & Gas LLC location must have SafeLandUSA Orientation (Please see
Attachment II for additional information about SafeLandUSA. All contractors’ location
supervisors must have at a minimum PEC Core Compliance Training (Please see
attachment III for additional information about PEC Core Compliance Training). The
SafeLandUSA orientation and the PEC Core Compliance Training deadline to come onto
a SHD Oil & Gas LLC site for work will also be December 5, 2014.
6. Training Records Reviewed - Workers who are assigned to perform services on SHD Oil &
Gas LLC locations (drilling, construction or production) will have their training records
reviewed for compliance. To facilitate this process, please upload workers’ training
records into PEC’s Advanced Training Tracker (included in Document Upload and Training
Tracker Bundle). PEC’s Advanced Training Tracker will allow you to track in-house and
third party training as well as print employee training badges and run reports that can be
exported into Excel and PDF documents. PEC does offer multiple options to get your
existing training records into their system via data transfers and customized programming.
NOTE: Both your SSQ and Advanced Training Tracker information need to be released to
SHD Oil & Gas LLC before information can be viewed. This release function is in your SSQ
and Advanced Training Tracker resource. PEC Customer Support Representatives (CSRs)
can assist you in this release function if needed.
SHD Oil & Gas LLC | 1650 Tysons Blvd Suite 900| McLean, VA 22102
SHD Oil & Gas LLC’s goal is to provide you valuable, easy to use tools and services that will help
expand the safety culture within your organization and facilitate safety performance criterion
with our company. Your attention and response to these new requirements are appreciated. In
order to be eligible for consideration by SHD Oil & Gas LLC during the contractor bid or selection
process, your company’s subscription must be in place and all required information must be
posted by December 5, 2014. PEC has a Customer Support Department designated to help you,
the contractor, with questions regarding how to comply with the following requirements. For
further details about PEC, please contact the PEC Customer Support Department at 866-647-2338
or visit www.pecsafety.com.
The SafeLandUSA orientation and the PEC Core Compliance Training deadline to come onto a
SHD Oil & Gas LLC site for work will also be December 5, 2014.
Sincerely,
Demarco Bell
President and COO
SHD Oil & Gas LLC

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