FORWARD PLAN FEBRUARY 2015 This Forward Plan lists the key decisions proposed to be taken by the Cabinet of Hounslow Council This document comprises the following items: 1. Introduction 2. Cabinet 3. Current key decisions for the period of this edition 1 Introduction to Hounslow’s Forward Plan of Key Decisions The London Borough of Hounslow is committed to open government. It is encouraging local people to have their say on the decisions that affect them, their families and community as a whole. The council recognises that it is therefore important to provide as much information about these decisions as possible. The Government has guided local authorities to this through the Forward Plan. What is the Forward Plan? The Forward Plan is a document that sets out information about ‘key decisions’ that the council will make in the next four months. By law, councils must publish these in a monthly Forward Plan. This also provides the public with the opportunity to have their say on these decisions before they are taken. What is a ‘key decision’? London Borough of Hounslow’s definition for a “key decision’ is that: (a) The Government has asked councils to define which financial decisions are ‘significant’ and, therefore ‘key’. Hounslow’s definition is spending or savings of £250,000 or more that is not in the council’s budget (the setting of the budget is itself a ‘key decision’). (b) In line with Government guidance ‘key’ will also be defined if it is likely to have a significant impact on the community. What information is included in the Forward Plan? In relation to each ‘key decision’, the Forward Plan includes as much of the following information as is available when it is published. The table is explained as follows: Column 1 Column 2 Column 3 Column 4 Column 5 Column 6 Column 7 Column 8 sets out the reference number of the report sets out the title or subject matter of the report sets out the Officer and Lead Cabinet Member contact details sets out what the decision making body/individual are being asked to decide specifies which documents will be made available to the decision maker states the bodies, which are being or have been consulted states the reference number which exempt information will fall under specifies which body or individual are making the decision and the estimated date when the decision will be taken This means that the Forward Plan lists the key decisions to be taken by the Cabinet (or by Cabinet Members using powers delegated to them by the Cabinet). It has also been decided that the Forward Plan will include decisions to be taken by the council (although standard agenda items such as petitions, motions, council questions, appointments to committees, etc. will not be listed.) Copies of documents Copies of documents referred to in the Forward Plan can be obtained by emailing [email protected]. You should quote the reference number of the report and the report title as it appears on the Forward Plan when making a request. Please note that prior to the decision being made, it is possible that other documents to those listed in the Forward Plan may be submitted to the decision maker for consideration. If that is the case the procedure for obtaining copies of these other documents, if any, is the same as set out above although you should make it clear that you are requesting any other documents that have been submitted, if any, and quote the report reference number and title as it appears in the Forward Plan. 2 Exempt information Occasionally a report or part of a report may contain information that is exempt under Schedule 12A of the Local Government Act 1972 as amended. Where this is the case the Forward Plan will set out a reference number in the column titled 'Exempt Information’. The key for the reference number is as follows: 1. Information relating to an individual. 2. Information which is likely to reveal the identity of an individual. 3. Information relating to the financial or business affairs of any particular person (including the Council). 4. Information relating to any consultations or negotiations in connection with any labour relations matter arising between the Council or Minister of the crown and employees of or office holders of the Council. 5. Information in respect of which a claim to legal professional privilege could be maintained in legal proceedings. 6. Information which reveals that the Council proposes to give a notice under any enactment by or under which requirements are imposed on a person, or to make an order or direction under any enactment. 7. Information relating to any action taken or to be taken in connection with the prevention, investigation or prosecution of crime. Please note that where a report or part of it is exempt, the public will not have access to it nor will any debate relating to it take place in the presence of members of the public or the press. The Forward Plan is to be treated as advance notice of the decision making meeting taking place either in whole or in part in private and the reference number treated as the reason why that is the case. Making representations about private meetings Members of the public are entitled to make representations as to why a particular decision should be held in public and if you wish to do so you should send your representation to [email protected] a minimum of 10 clear working days before the date set out in the Forward Plan on which the decision will be made so that your representation may be considered. Where it is determined that despite representations received a meeting or part of a meeting will take place in private, the Council will publish a notice indicating this and which will set out a statement of the reasons why the meeting will be held in private, details of the representations received and a statement in response. This notice will be published with the meeting agenda and public reports on the Council's website. How can you have your say? If you would like to obtain copies of the Forward Plan or comment on any decision included in the Forward Plan please let me know as soon as you can. I will then ensure your comments are considered by those taking the decision. Thomas Ribbits Head of Democratic Services London Borough of Hounslow Lampton Road Hounslow TW3 4DN Fax: 020 8583 2252 Email: [email protected] 3 Cabinet portfolios 2014-15 Cllr Steve Curran Cllr Amrit Mann Leader of the Council Deputy Leader of the Council Housing and Regeneration Environment • Corporate strategy • Engagement (central and local government) • Communications • Housing • Local plan • Planning policy and regeneration • Property management and asset rationalisation • Business development (incl Lampton360) • Hounslow Highways (PFI) • Domestic and commercial refuse • Climate change (air quality), energy and carbon reduction • Heathrow airport • Transport and traffic Cllr Theo Dennison Cllr Sue Sampson Cllr Ajmer Grewal Community Protection Finance and Citizen Engagement Communities and Economic Development Equalities and Inclusion • Community safety and crime • Revenue and capital resources • Citizen engagement (consultations, • Community engagement • Voluntary sector funding and • Human resources and trade union and other agencies • Regulatory services • Parking • Enforcement elections, area forums, petitions) • Risk management • Organisational change and development, including Civic Centre relocation commissioning • Youth engagement and youth services • Jobs, skills, training and apprenticeships • Domestic violence • Equality and diversity • Social and financial inclusion • Contingency planning Cllr Tom Bruce Cllr Lily Bath Cllr Sachin Gupta Cllr Kamaljit Kaur Education and Children’s Services Adult Social Care and Health Services Public Health and Leisure Corporate Performance and Customer Care • Education • School places • Special education needs • Adult, community, further and higher • Older people • Mental health, learning disabilities, • Sport, culture, leisure and recreation • Community sport and recreation for physical and sensory disabilities • Safeguarding vulnerable adults • Health partnership and commissioning children and young people • Leisure, libraries and parks • Heston leisure centre • Public health • Performance management • Customer care • Corporate ICT • Legal services • Supply chain management Cllr Richard Foote reduction • Engagement with Metropolitan Police education • Statutory lead on children’s services • Looked after children • Fostering and adoption • Safeguarding and child protection • Y outh offending liaison www.hounslow.gov.uk Hounslow Council works closely with partners to improve the quality of life and opportunities for the people of the Borough, and to celebrate diversity and build cohesion amongst our diverse communities. Ref: Subject Contact and Portfolio Holder Documents to be Available to the Decision Maker Consultation Exempt Information Date Approval of the draft Chiswick High Road Conservation Area Appraisal and proposed consultation. Single member decision to designate conservation area. None No 01-Feb To agree the recommendations Report None No 01-Feb Nature of Decision SINGLE MEMBER DECISIONS FEBRUARY 2015 REG269 REG271 Cllr Steve Curran, Leader fo the Council [email protected] Chiswick High Road Draft Conservation Area Brendon Walsh, Director Regeneration, Economic Development & Environment Appraisal [email protected] Review of Disposal of HRA Assets Cllr Steve Curran, Leader fo the Council [email protected] Brendon Walsh, Director Regeneration, Economic Development & Environment [email protected] CABINET 10 FEBUARY 2015 CEX051 Capital Programme Review Cllr Theo Dennison, Cabinet Member [email protected] Mary Harpley, Chief Executive [email protected] Realignment of capital resources Covering report and detailed capital review report None No Cabinet 10 Feb 2015 CEX052 WorkSmart Programme Update Cllr Theo Dennison, Cabinet Member [email protected] Mary Harpley, Chief Executive [email protected] Report for information only Report plus Appendix A: Programme Scope None No Cabinet 10 Feb 2015 Residents' Survey action plan Cllr Theo Dennison, Cabinet Member [email protected] Mary Harpley, Chief Executive [email protected] To approve the actions proposed by Lead Members to respond to issues identified through the autumn 2014 residents' survey Collated actions proposed by relevant Lead Members, supporting paper the residents survey action plan (to be published as part of January 2015 Borough Council agenda) None No Cabinet 10 Feb 2015 To agree to allocate the funding that is necessary to carry out the feasibility studies and surveys required to develop the first wave of the 2016 -2020 Expansion Programme for secondary school expansions which are planned for Sept 2017 Cabinet Report None No Cabinet 10 Feb 2015 To seek approval for a change of status for the Music Service in order to both safeguard and strengthen provision Report None No Cabinet 10 Feb 2015 Review Report None Yes, cat 3, TM Appendix Cabinet 10 Feb 2015 CEX053 CA470 Cllr. Tom Bruce, Cabinet Member Approval to allocate funding for first wave of [email protected] secondary school expansions for September Alan Adams, Director Children's and Adults' Services 2017 [email protected] Developing Hounslow Music Service CA464 CR134 Monthly Financial Monitoring (2014/15 Period 9, to include treasury management) Cllr. Tom Bruce, Cabinet Member, [email protected] Alan Adams, Director of Children's and Adults' Services, [email protected] Cllr Theo Dennison, Cabinet Member [email protected] Mary Harpley, Chief Executive [email protected] CR140 2015/16 Budget Report Cllr Theo Dennison, Cabinet Member [email protected] Mary Harpley, Chief Executive [email protected] CR147 Future of Legal Services Cllr Kamaljit Kaur, Cabinet Member [email protected] Mary Harpley, Chief Exectuive [email protected] Review of Parking and Traffic Enforcement Policy Cllr. Richard Foote, Cabinet Member [email protected] Brendon Walsh, Director Regeneration, Economic Development & Environment [email protected] To consider any recommendations for implementation Parking & Traffic Enforcement Policy. Parking Scrutiny Recommendations None No Cabinet 10 Feb 2015 Great West Corridor Area Action Plan Issues Report Cllr. Steve Curran, Leader of the Council and Cabinet Member [email protected] Brendon Walsh, Director Regeneration, Economic Development & Environment [email protected] Approval of the Great West Corridor Area Action Plan Issues report for public consultation Report Public Consultation No Cabinet 10 Feb 2015 HRA 30 Year Business Plan Cllr. Steve Curran, Cabinet Member [email protected] Brendon Walsh, Director Regeneration, Economic Development & Environment [email protected] HRA new housing Building Programme, to agree provision and delegations Cabinet None No Cabinet 10 Feb 2015 To approve the recommendations Outline proposal report None Yes, 3 Cabinet 10 Feb 2015 Report and appendices None No Borough Council 24 Feb 2015 REG199 REG211 REG229 REG272 Hounslow High Street Quarter Proposed changes to outline scheme Councillor Steve Curran, Leader, [email protected] Brendon Walsh, Director Regeneration, Economic Development & Environment [email protected] To approve the 2015/16 Council Tax and Budget Report & appendices None No Cabinet 10 Feb 2015 Options for the delivery of Legal Services Report Staff and users of Legal Services No Cabinet 10 Feb 2015 BOROUGH COUNCIL 24th FEBRUARY 2015 CR140 2015/16 Budget Report Cllr. Theo Dennison, Cabinet Member [email protected] Mary Harpley, Chief Executive [email protected] To approve the 2015/16 Council Tax and the 2015/16 Budget