BOARD OF TRUSTEES REGULAR MEETING

VILLAGE OF WOODHULL
BOARD OF TRUSTEES REGULAR MEETING
September 8, 2014
COMMITTEES
President – Dave Holmes
Audit/Finance/Budget/Insurance – T. Nimrick, R. Hoburg
Parks & Recreation – J. Carlson, C. Vail
Public Works – L. Carlson, J. Bell
Personnel – D. Holmes, R. Hoburg, C. Vail
President Pro-Tem – R. Hoburg
Economic Development – C. Vail, T. Nimrick
Police/Civil Defense/Permits/Zoning – R. Hoburg, J. Carlson
Building – J. Bell, L. Carlson, D. Holmes
President Dave Holmes called the meeting to order on September 8, 2014 @ 7:00 pm.
Followed by roll call: Jeff Bell, Jason Carlson, Lloyd Carlson, Ron Hoburg, Troy Nimrick, Connie
Vail.
Also present: Clayton Brendal – Chief of Police, Wayne Mileham – Streets Superintendent, Jeff
McCready - Water Superintendent, Barb Lutrell - Treasurer, Jacki Beck – Village Clerk.
PUBLIC COMMENTS:
Village Resident Christina Carlson was present at the meeting to ask the Village Board for approval to
have the Annual Halloween Parade. Christina said it will be held on Saturday October 25th at 1:00 p.m.
Michelle McGee, representing Genisio’s Bar, was present at the meeting to ask permission to have the
annual Car Show and Old 57’s Band on September 20th 2014 from 4:00 p.m. to 8:00 p.m. Michelle
also asked permission to have Division Street blocked off in front of the bar. The Village Board gave
their approval.
Derek Verheecke was present at the meeting with a few concerns. One being Spencer Brothers
Disposal truck leaving stains on the roads. Another concern is old vehicle removal and the other
concern is about getting another water meter put on his house. Mayor Holmes will discuss these
concerns with the Board members and address them as needed.
APPROVAL OF MINUTES:
Jason Carlson made a motion to approve the August 11, 2014 Board Meeting Minutes as amended.
Lloyd Carlson seconded the motion. Motion carried 6-0.
TREASURER’S REPORT :
General Fund
General Fund Payroll
Motor Fuel
Water Fund/FSB
Water Fund/WFB
Operation & Maintenance
$ 155,316.84
$ 23,547.23
$ 100,199.94
$ 41,345.99
$ 93,370.96
$
3,060.37
Jeff Bell made a motion to approve the Treasurer’s Report as presented. Jason Carlson seconded the
motion. Motion carried 6-0.
September 8 2014
1
APPROVAL OF BILLS:
General Fund August accounts payable were presented as follows:
Alexander Lumber
$
135.08
Ameren IP
$
18.25
BCBS
$ 1,768.76
B & B Lawn Equip & Cyclery LLC
$
147.89
Birkey’s
$
118.53
BP
$
213.32
Carmen Law Office
$
143.00
Connie Bethel Cleaning
$
189.12
Galesburg Builders
$
326.90
Harvey Bros.
$
147.56
Lacky Monuments
$
111.00
Lowes
$
26.56
McMeekan Excavating
$
600.00
Metal Culverts
$
272.76
MidAmerican Energy
$ 1,205.68
Monroe
$
75.00
Panther Uniforms Inc.
$
173.04
Pilot Travel Center LLC
$
317.34
Rio Printing
$
31.50
River Stone Group
$ 2,635.89
Spencer Bros Disposal
$
24.00
Verizon
$
40.01
Wilson Paper Co.
$
30.75
Woodhull Telephone Co.
$
244.04
Total August General Fund A/P
$ 8,995.98
Water Fund August accounts payable were presented as follows:
Alexander Lumber
$
11.94
Ameren IP
$
136.21
B & B Lawn Equipment
$
147.89
Blue Cross Blue Shield
$
884.38
BP
$
68.00
Growmark
$
20.41
Holt Supply
$
79.09
Illinois Environmental Protection Agency
$ 3,021.17
Lowe’s
$
21.81
McMeekan Excavating
$
900.00
MidAmerican Energy
$ 1,075.74
Missman Inc
$ 4,708.25
Pilot
$
125.33
Rio Printing
$
36.00
Staples
$
42.43
Tony’s Plbg & Htg
$
98.39
USA Bluebook
$
83.51
Woodhull Telephone
$
66.58
Zimmer & Francescon
$
322.71
Total August Water Fund A/P
$ 11,849.84
September 8 2014
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Lloyd Carlson made a motion to pay the bills from the various accounts as amended. Troy Nimrick
seconded the motion. Motion carried 6-0.
POLICE/CIVIL DEFENSE/PERMITS:
Chief Clayton Brendal presented the August Activity Report for the Police Department as follows:
Woodhull Police Department responded to 45 calls for service, conducted 8 traffic stops, 5 warnings, 3
citations being issued, used 147.51 gallons of gasoline and/or E-85 ($509.46). The 2014 squad car
mileage is 7,575 miles. The 2004 squad car mileage is 145,001.
Ron Hoburg made a motion to approve the August Police Report. Jason Carlson seconded the motion.
Motion carried 6-0.
WATER/SANITATION/SEWER:
Jeff McCready presented the August Water/Sewer/Sanitation Reports:
Water usage: 2,714,144 gallons, 87,553 GPD Average
East Lift Station 901,320 gallons, West Lift Station 1,235,400 gallons
Connie Vail made a motion to approve the August Water Report as amended. Troy Nimrick seconded
the motion. Motion carried 6-0.
ZONING/STREETS/DRAINAGE/SIDEWALKS:
Wayne Mileham presented the August Streets/Drainage/Sidewalk Report:
2007 Ford pick-up – 47,131 miles, 2011-IH 3-ton truck – 6,131 miles, 85 Ford Tractor – 3,612 Hrs,
2000 Chevy 1-ton – 44,838 miles, and 2008 Xmark lawn mower 558 Hrs.
Jason Carlson made a motion to approve the August Streets/Drainage/Sidewalk Report. Lloyd Carlson
seconded the motion. Motion carried 6-0.
DRAINAGE UPDATE:
Nothing at this time
DANGEROUS BUILDING UPDATE:
Nothing at this time
ZONING BOARD RECOMMENDATIONS:
Nothing at this time
PARKS/RECREATION/TOURISM:
Nothing at this time
ECONOMIC DEVELOPMENT:
Nothing at this time
VILLAGE ENGINEER REPORT:
Nothing at this time
OLD BUSINESS:
Jeff Bell attended a Henry County Enterprise Zone Meeting on August 27th 2014 and reported back to
the Board. Jeff said that Kathleen Repass has been hired as the Administrator for the HCEZ. There will
be a Public meeting on Tuesday September 30th for more information.
September 8 2014
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Connie Vail reported that the old Woodhull Document is finished and will be shipped to her house.
Connie will then take the Document and have it framed.
Paperwork is being completed for the loan from the IRWA for the Ground Water Storage Tank.
Based on the same plan that the Employees have now, the Health Insurance for the Village Employees
will be going up by 31.7% in December. Trustee Troy Nimrick will talk to Porter Insurance to discuss
some other options.
There is no new information on the Sewage Treatment Plant at this time.
NEW BUSINESS:
Ron Hoburg made a motion to allow the Parade Committee to have the annual Halloween
Spooktacular Parade on October 25th and for the Village to pay for the advertisement in the New
Windsor Advertiser. The Village will also make a $200.00 cash donation to the Committee for the
Parade and Party. Connie Vail seconded the motion. Hoburg – Y, Vail – Y, Bell – Y, L. Carlson –
Y, Nimrick – Y. Motion carried 5-0 with Jason Carlson abstained.
Jason Carlson made a motion that the Village of Woodhull set the Trick-or-Treat date and hours for
October 31st from 6 p.m. to 8 p.m. Lloyd Carlson seconded the motion. Motion carried 6-0.
Ron Hoburg made a motion to go into Closed Session at 8:56 p.m. Connie Vail seconded the motion.
Motion carried 6-0.
Lloyd Carlson made a motion to return to Open Session at 10:01 p.m. Ron Hoburg seconded the
motion. Motion carried 6-0.
Ron Hoburg made a motion to adjourn the meeting at 10:14 p.m. Connie Vail seconded the motion.
Motion carried 6-0.
Respectfully submitted by Jacki Beck, Village Clerk
September 8 2014
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