BOARD OF TRUSTEES REGULAR MEETING August 11, 2014

VILLAGE OF WOODHULL
BOARD OF TRUSTEES REGULAR MEETING
August 11, 2014
COMMITTEES
President – Dave Holmes
Audit/Finance/Budget/Insurance – T. Nimrick, R. Hoburg
Parks & Recreation – J. Carlson, C. Vail
Public Works – L. Carlson, J. Bell
Personnel – D. Holmes, R. Hoburg, C. Vail
President Pro-Tem – R. Hoburg
Economic Development – C. Vail, T. Nimrick
Police/Civil Defense/Permits/Zoning – R. Hoburg, J. Carlson
Building – J. Bell, L. Carlson, D. Holmes
President Dave Holmes called the meeting to order on August 11, 2014 @ 7:00 pm.
Followed by roll call: Jeff Bell, Jason Carlson, Lloyd Carlson, Ron Hoburg, Connie Vail. Troy
Nimrick was absent for the meeting.
Also present: Clayton Brendal – Chief of Police, Wayne Mileham – Streets Superintendent, Jeff
McCready - Water Superintendent, Barb Lutrell - Treasurer, Jacki Beck – Village Clerk.
PUBLIC COMMENTS:
Several Village Residents were present at the meeting to request a stop sign at the corner of West 3rd
Street and West 3rd Avenue in Woodhull. The residents told the Village Board there is a need for more
stop signs at this intersection because there are numerous children who live on that street and also it is
a bus stop. The Village Board agreed to put the stop signs up.
APPROVAL OF MINUTES:
Jason Carlson made a motion to approve the July 14, 2014 Board Meeting Minutes as presented. Jeff
Bell seconded the motion. Motion carried 5-0.
TREASURER’S REPORT :
General Fund
General Fund Payroll
Motor Fuel
Water Fund/FSB
Water Fund/WFB
Operation & Maintenance
$ 198,420.16
$ 14,483.26
$ 98,417.66
$ 45,579.12
$ 90,978.43
$
1,818.49
Lloyd Carlson made a motion to approve the Treasurer’s Report as amended. Jeff Bell seconded the
motion. Motion carried 5-0.
APPROVAL OF BILLS:
General Fund July accounts payable were presented as follows:
Alexander Lumber
$
145.35
Ameren IP
$
53.33
Blue Cross Blue Shield of IL
$ 1,768.76
Bolduc and son
$
861.60
Borkgren Farms, LLC
$
50.83
BP
$
872.45
Breedlove Sporting Goods
$ 1,937.85
July 14 2014
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Connie Bethel Cleaning
Decatur Electronics
Galesburg Builders
Henry County Hwy Dept.
ILEAS
Kathleen Orr
Lowes
McConnell
MidAmerican Energy
Northwest Municipal Association
Pilot Travel Center LLC
Quality Chemical Co.
Rio Printing
River Stone Group
Sexton Ford
Spencer Bros Disposal
Staples
Verizon
Woodhull Auto Repair
Woodhull Telephone Co.
Total July General Fund A/P
$
132.00
$
165.00
$
738.75
$
376.05
$
60.00
$
60.00
$
43.59
$
190.00
$ 1,177.21
$
25.00
$
156.85
$
269.96
$
225.00
$ 4,763.82
$
29.95
$
24.00
$
180.74
$
40.01
$
346.45
$
250.41
$ 14,944.96
MFT Fund July accounts payable were presented as follows:
Henry Co Hwy Dept.
$ 32,534.57
Total July MFT Fund A/P
$ 32,534.57
Water Fund July accounts payable were presented as follows:
Alexander Lumber
$
Ameren IP
$
American Security Cabinets
$
Blue Cross Blue Shield
$
BP
$
Express Lane
$
Growmark
$
Harris
$
MidAmerican Energy
$
Missman Inc
$
PDC Laboratories
$
Peerless Service Co.
$
Pilot
$
Quality Chemical Co.
$
Roggenkamp Tire Center, Inc.
$
Tony’s Plbg and Htg
$
Woodhull Telephone
$
Total July Water Fund A/P
$
12.82
161.37
570.00
884.38
203.52
49.74
27.26
928.20
1,558.05
3,687.75
66.00
5,687.00
30.48
134.98
590.04
98.39
64.58
14,754.56
Ron Hoburg made a motion to pay the bills from the various accounts as amended. Jason Carlson
seconded the motion. Motion carried 5-0.
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POLICE/CIVIL DEFENSE/PERMITS:
Chief Clayton Brendal presented the July Activity Report for the Police Department as follows:
Woodhull Police Department responded to 45 calls for service, conducted 12 traffic stops, 12
warnings, 2 citations being issued, used 146.20 gallons of gasoline and/or E-85 ($528.48). The 2014
squad car mileage is 6,218 miles. The 2004 squad car mileage is 145,001.
Jason Carlson made a motion to approve the July Police Report. Connie Vail seconded the motion.
Motion carried 5-0.
WATER/SANITATION/SEWER:
Jeff McCready presented the July Water/Sewer/Sanitation Reports:
Water usage: 2,737,216 gallons, 88,297 GPD Average
East Lift Station 2,206,320 gallons, West Lift Station 2,681,340 gallons
Connie Vail made a motion to approve the July Water Report. Jeff Bell seconded the motion. Motion
carried 5-0.
ZONING/STREETS/DRAINAGE/SIDEWALKS:
Wayne Mileham presented the July Streets/Drainage/Sidewalk Report:
2007 Ford pick-up – 46,609 miles, 2011-IH 3-ton truck – 6,076 miles, 85 Ford Tractor – 3,592 Hrs,
2000 Chevy 1-ton – 44,448 miles, and 2008 Xmark lawn mower 547 Hrs.
Lloyd Carlson made a motion to approve the July Streets/Drainage/Sidewalk Report. Ron Hoburg
seconded the motion. Motion carried 5-0.
DRAINAGE UPDATE:
Nothing at this time
DANGEROUS BUILDING UPDATE:
Nothing at this time
ZONING BOARD RECOMMENDATIONS:
Nothing at this time
PARKS/RECREATION/TOURISM:
Nothing at this time
ECONOMIC DEVELOPMENT:
Nothing at this time
VILLAGE ENGINEER REPORT:
Nothing at this time
OLD BUSINESS:
A new Water Payment Drop Box has been installed outside of the West entrance of the Municipal
Building. Payments may be made at Farmers State Bank in Woodhull, mailed or placed in the Drop
Box.
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Ron Hoburg made a motion that the Village put $1,573.35 into the Fun Fest Account at Farmers State
Bank to bring the Account back up to the original $3,500.00. Connie Vail seconded the motion.
Hoburg – Y, Vail – Y, Bell – Y, J. Carlson – Y, L. Carlson – Y. Motion carried 5-0.
Ron Hoburg made a motion to make a Resolution to designate 90% of the Video Gaming Funds to go
towards paying off the Ground Water Storage Tank Project and to be rescinded when the designated
project is paid for. Connie Vail seconded the motion. Hoburg –Y, Vail – Y, Bell – Y, J. Carlson –
Y, L. Carlson – Y. Motion carried 5-0.
Ron Hoburg made a motion to amend the Water Rates Ordinance for the October billing cycle that is
due in November to add $5.00 to the base rate on the first 2000 gallons to raise it from $12.00 to
$17.00 a month and 10 cents for each 100 gallons used beyond 2000 gallons. An increase to $34.00
will be charged for each residential account outside of the Village. Jason Carlson seconded the
motion. Hoburg – Y, J. Carlson – Y, Bell – Y, L. Carlson – Y, Vail – Y. Motion carried 5-0.
NEW BUSINESS:
Connie Vail made a motion that the Village purchases three new Office chairs. L. Carlson seconded
the motion. Motion carried 5-0.
The Board agreed to reimburse property taxes at the same level as TIF (70%) in the new Henry County
Enterprise Zone, if it becomes reality. The Board also agreed to waive Building Permit fees for the
next business who may eventually locate in the new EZ.
Lloyd Carlson made a motion to adjourn the meeting at 9:34 p.m. Ron Hoburg seconded the motion.
Motion carried 5-0.
Respectfully submitted by Jacki Beck, Village Clerk
July 14 2014
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