Board Briefs Meeting of the East Maine School District 63 Board Of

Board Briefs
Meeting of the East Maine School District 63 Board Of Education
July 2, 2014
The Board of Education approved the following items:
 Minutes of the Public Hearing, June 4, 2014
 Minutes of the Regular Business Meeting, June 4, 2014
 Minutes of the Closed Session #1 and #2, June 4, 2014
 Fund Balance Report for May 2014 ($46,154,962)
 Gross Payroll ($5,159,711.82) and Board Share Expenditures ($248,236.48) for June 2014
 Payroll Accounts Payable for June 2014 ($1,947,532.12)
 Accounts Payable for July 2, 2014 ($1,416,888.84)
 Appointment for Staff at Apollo, Gemini, Mark Twain, Melzer, Nelson and Washington
 Resignation for Staff at Gemini, Melzer, and Washington
 Retirement for Staff at Melzer
 Retirement for Staff at Stevenson
 Destruction of Verbatim Recordings of Closed Session
 Freedom of Information Act Report for June 2014
 Policy Revision – First Reading – Policy 4:160 Environmental Quality of Buildings and
Grounds
 Policy Revision – First Reading – Policy 4:170 Safety
 Policy Revision – First Reading – Policy 4:175 Convicted Child Sex Offender; Criminal
Background Check and/or Screen; Notifications
 Policy Revision – First Reading – Policy 5:280 Educational Support Personnel - Duties and
Qualifications
 Policy Revision – First Reading – Policy 6:150 Home and Hospital Instruction
 Policy Revision – First Reading – Policy 7:250 Student Support Services
 Resolution BR01-14/15 for the transfer of funds into the Capital Projects Fund (Fund 60) to
pay for capital projects
 Resolution BR02-14/15 Retirement Resolution
 Donations to the District
 Resignation Agreement for Staff at Melzer
 Tentative Budget
 FY15 Supervision Stipend Positions
 Review and Release of Closed Session Minutes for Public Inspection
President’s Report
President Kaczkowski reported on the following items:
 Attended the Gemini Graduation
 Attended the last ED-RED meeting of the year
 Attended meeting with Dr. Clay and our IASB representative Barb Toney to discuss
strategic planning
Upcoming Events:
 Please complete and submit, by July 31, Master Board Member Activities Summary.
 August Board meeting on Wednesday, August 6 at ESC.
 Open Houses—8/19, 8/21, 8/26, 8/27, 8/28
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Board Member Reports:
Member Gluzkin
 Attended the Gemini Graduation
Member Zec
 Attended the Gemini Graduation
Member Urban
 Attended the Nelson School end of year ceremony
 Attended the Gemini Graduation
 Attended the Nelson end of year flag ceremony
Member Scarsella
 Attended the Gemini Graduation
Superintendent’s Report
Dr. Clay reported on the following items:
 Attended the Gemini Graduation
 Attended the Scariano, Himes, and Petrarca administrators workshop
 Attended the Stevenson 6th grade graduation
 Attended Mark Twain's award ceremony
 Attended meeting with Janet Kaczkowski and our IASB representative Barb Toney to
discuss strategic planning
 Chromebook update from Keith Shaffer - The technology department is continuing to
deploy Chromebooks as well as reimaging and inventorying all existing equipment.
 Construction update from Dan Barrie - The mechanical work at Melzer is ongoing, with
the roofers starting sometime the week of July 7. The Gemini cafeteria floor has been
removed, the new floor has been laid in the dish room, and the crews will start to lay the
new floor the week of July 7. The Apollo parking lot resurfacing has started with pouring
to start the end of the week of July 7.
 Letter regarding gun shop/shooting range - Dr. Clay shared an email he received from
People for a Safer Society opposing a proposed gun shop/shooting range in the Niles
Township area. This group is looking for support from the surrounding school districts to
help oppose the gun shop/shooting range. Included in the email was a letter from District
219. Dr. Clay along with Janet Kaczkowski will formulate a letter that will be sent to the
Village of Niles voicing their opposition to the proposed site.
Presentation  Tentative FY15 Budget
o The budget is the spending plan for the district for the coming year.
o Illinois School Code requires that public school district approve an annual budget
prior to the last day of the first quarter of the current fiscal year (September 30).
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o The Board of Education of each district is further required to prepare the budget in
tentative form and make this budget available for public inspection at least 30 days
prior to final adoption.
o The final budget will be presented at the September meeting, with a public hearing in
advance of the meeting.
2014-2015 Budget Highlights
o Inclusive of State on-behalf payments, the tentative budget reflects approximately
$53.0 million in revenue and $54.5 million in expenditures, for an approximate $1.5
million deficit.
o Employment of staff is always our largest cost. The estimated expenditure for staff
salaries in FY15 is $26.6 million and for benefits is $5.6 million.
o Projections of staff salaries are based on existing collective bargaining agreements.
o Summer staffing changes will be incorporated into the final budget and may result in
changes to amounts and allocation of staff and benefit costs.
o Summer 2014 capital projects include Melzer roof replacement and mechanical work,
Apollo/ESC parking lot, and the Gemini cafeteria floor. FY15 mobilization payments
for Summer 2015 projects include Nelson and Washington roof replacements,
Stevenson, Nelson and Washington parking lots and Washington plumbing. These
payments plus a vehicle replacement totals approximately $1.7 million.
o General State Aid payments are up almost $335,000, but could be revised downward
based on State budget decisions and cash availability.
o Special Ed out of district tuition payments are again projected down approximately
$350,000, but a review of FY15 planned out of district placements as well as summer
enrollment changes may result in this savings declining.
o Favorable health insurance renewals have helped to keep budgeted insurance cost
increases low. Health insurance is budgeted at approximately $3.2 million but will
vary based on staff insurance elections.
o Bond principal and interest payments are based on outstanding debt service
schedules.
o A five teacher contingency is included to accommodate enrollment changes.
o Other budget contingencies are $50,000 in Education, $40,000 each in Transportation
and IMRF/Social Security, and $100,000 in O&M.
o The budget may be modified before the final budget is adopted to incorporate the
most current State of Illinois projected payments, which could result in a revenue
decrease, as well as any other known material changes to revenue or expenses.
Next Steps
o Any information on material changes in revenues or expenditures will be
incorporated into the final budget.
o Budget hearing before the September Board meeting.
o Adoption of final budget at the September Board meeting.
o Filing of budget with State and other agencies.
o Track actual to budget revenues and expenditures.
o Begin preparation of the tax levy.
Presentation - ISBE Mandated Social Studies Units
As part of their professional development cohort, the librarians met to review and update the
ISBE mandated social studies units. These revised units were developed with our District SIOP
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Lesson Planning template. These units provide opportunities for our librarians to share their
expert knowledge with students and teachers. These units also insure that all mandated topics are
addressed.
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