Hatboro-Horsham School District Board of Directors Action Meeting Monday, May 19, 2014 School Board Members present Eric E Coombs, James H Greenhalgh, Margaret Lotter, Marian McCouch, Louis Polaneczky Also in attendance were Superintendent Dr. Curtis Griffin, Assistant Superintendents Monica Taylor and John Nodecker, Business Manager Bob Reichert, HR Director Linda Gloner, Solicitor, Jack Dooley, High School Assistant Principal John Zuk, Keith Valley Assistant Principal John Ewerth, Blair Mill Teacher Pam Merenda, Eric Shea and Lee Boggs, HHEA, Student Representative Clement Lupton, and former Student Representative Sean Raymond. Also in attendance were district residents: Diane Soucy, Barb Martindell, Carolyn Kushner, Wendy Kephart, Susan Shinton and Julie Alexander. Members absent Dr. Russel Bleiler, Barbara LaSorsa, Mark Opalisky and Thomas Hagan. 1. Opening of Meeting - The Meeting was called to order by Vice President, Louis Polaneczky at 7:05 PM. Mr. Polaneczky announced there would be an executive session immediately following the board meeting to discuss legal and personnel matters. 2. Recognition A. 2014 Voices of Inspiration Award - Pamela Merenda - 4th grade teacher at Blair Mill received the Voices of Inspiration Award as the Teacher of the Year from Hatboro-Horsham. This award is presented to a teacher in each of the school districts in Montgomery County sponsored by the Freedom Credit Union. What makes the "Voices of Inspiration Award" unique is that parents, students, principals, other teachers, etc. all are able to nominate someone for this award. 3. Minutes A. Approval of Minutes - May 5, 2014 The minutes from the May 5th Board meeting were approved. (Coombs, McCouch, all ayes) 4. Reports A. Student Representative Report - Clement Lupton The students are all looking forward to the end of year. Last Saturday was the 5K walk. B. Eastern Center for Arts and Technology Report - Mr. James Greenhalgh There was no report. C. MCIU Report - Louis Polaneczky There was no report. D. Federal Programs Report - Monica Taylor We are in the process of planning the summer academy. Federal Program Services conclude on Friday, June 13th. E. Legislative Committee Report - Eric Coombs There was no report. F. Hatboro-Horsham Educational Foundation Report - Margaret Lotter There was no report. G. Policy Committee Report - Margaret Lotter Mrs. Lotter presented two policies for first review by the Board: Revisions to Policy 907 (previously adopted June 1, 2009) - School Visitors Policy 101 - Mission Statement/Belief Statements Both of these Policies will be placed on the website for review. H. Facilities Committee Report - Mark Opalisky There was no report. 5. Consent Agenda Items A. Consent Agenda: PURPOSE & PROCESS -The HHSD School Board recently started to use a consent agenda, which includes those items considered to be routine in nature. Board members take action on all agenda items in one motion, rather than having individual motions for each item. Board members do, however, have the option to remove items from the consent agenda if discussion about an item is required or if the Board wishes to highlight a particular action. B. CAPITAL PROJECT REPORTS C. CHILD CARE PROGRAMS D. FOOD SERVICES REPORTS E. PAYROLL REPORTS F. STUDENT ACTIVITIES FUND G. STUDENT LOAN REPORT H. TAX COLLECTOR'S REPORTS I. TREASURER'S REPORTS J. BILLS TO BE APPROVED AND VOID CHECK LISTING K. Consent Agenda Vote - The Board Approved Consent Agenda Items B through J (Greenhalgh, Coombs, all ayes). 6. Superintendent's Reports/Action Items A. 2014-15 Staffing Plan Recommendation Dr. Griffin presented to the Board of School Directors Part I of the Administration's preliminary staffing recommendations for the 2014-15 school year. His presentation focused on the Administration's recommendations for new positions, projected enrollments, and an update of the high school scheduling process and an overview of current open positions. The second part of the Administration's staffing recommendations will be presented at the June 2, 2014 Board of School Directors Meeting. B. Approval of 2013-14 Calendar with Identified Act 80 Days and Approval to Request for Section 1504 (Act 80) Exception for the 2013-14 School Year. The Board approved the 2013-14 Calendar with Identified Act 80 Days, including a Request for Section 1504 Exception for the 2013-14 School Year. (Coombs, Greenhalgh, all ayes) Board Member, Mr. Thomas Hagan arrived at 7:46 PM. C. Recommendation for Hallowell's New Building Size and Budget Dr. Curtis J. Griffin, Superintendent of Schools, Ms. Monica Taylor, Assistant Superintendent and Mr. Robert Reichert, Director of Business Affairs presented to the Board of School Directors the Administration's recommendations for the size of the building and the construction budget of the New Hallowell Elementary School. D. Resolution #2013-14-03 - Hallowell New Building Size & Budget The Board approved Resolution #2013-14-03 which authorizes the Administration, Architect and Construction Manager to proceed with the design of a new Hallowell Elementary School to accommodate 600 students with core space for 750 students (for future expansion) at the estimated total project cost of $31,262,097. (Coombs, Greenhalgh, all ayes) E. Resolution #2013-14-04: Closure of Limekiln-Simmons The Board held a public hearing on February 10, 2014 on the question of the possible permanent closing of Limekiln-Simmons Elementary School. Pursuant to Section 7-780 of the Public School Code, the Board allowed for three months time to pass after the public hearing before making a decision as to whether to permanently close LimekilnSimmons Elementary School. As a result of a District-wide decline in enrollment, the overall capacity of the District’s other elementary schools, the deteriorating condition of Limekiln-Simmons Elementary School and for the other reasons presented by the Administration during the public hearing on February 10, 2014, the Board approved the permanent closure of LimekilnSimmons Elementary School. (Lotter, Coombs, all ayes) F. Extension Agreement with Township for Limekiln-Simmons Property The Board approved a one year Extension Agreement between the township of Horsham and the Hatboro-Horsham School District regarding the Limekiln-Simmons property. (Coombs, McCouch, all ayes) G. 2014-15 School Board Meeting Calendar The Board approved the 2014-15 School Board Meeting Calendar as presented. (Coombs, McCouch, all ayes). H. Enrollment Report - May, 2014 7. Human Resources Reports/Action Items A. Support Staff B. Certified Staff C. Extra-Curricular Report D. Administrative Staff The Board unanimously approved Human Resource Action items A-D. (Greenhalgh, McCouch, all ayes) E. Approval of Interim Contract for Special Assistant to the Superintendent The Board approved an Interim Contract for a Special Assistant to the Superintendent for a temporary one-year time period in place of the Assistant Superintendent of Secondary Education who resigned. (Lotter, Coombs, all ayes) F. Approval of Interim Technology Director and Project Manager Services Javier Rodriguez and JLR Consulting The Board approved a Contract with Javier Rodriguez and JLR Consulting for an Interim Technology Director and Project Manage Services. (Lotter, Coombs, all ayes) 8. Special Services Reports/Action Items A. Approval of Homebound Instruction. The Board granted approval of homebound instruction for the following students (Coombs, McCouch, all ayes): A.S., High School, Grade 9, Approx. 8 weeks, efective 2/17/2014. N.D., Keith Valley, Grade 6, 8 weeks, effective 2/12/2014. 9. Business Office Reports/Action Items A. PDE-4605 Residencies B. Budget Transfer Register The Board granted approval on Business Office Action Items A and B. (McCouch, Coombs, all ayes) The Board granted approval on the following Bid Items: C, D, E (McCouch, Coombs, all ayes) C. Bid Approval - Resurfacing of Asphalt Roadway at Crooked Billet Elementary School D. Bid Approval - Heating and Ventilation Replacement Unit For Simmons Elementary School E. Bid Approval - Pennypack All Purpose Room Ceiling Replacement The Board granted approval on the following bids: F, G, H (Coombs, Greenhalgh, all ayes). F. Bid Approval - MCIU Custodial Paper Bid G. Bid Approval- MCIU Copy Paper Bid H. Approval for 2014-2015 Purchase Orders The Board granted approval for the following Engineering Services: I, J and K (Lotter, Coombs, all ayes). I. Approval of Engineering Services - Barry Isett & Associates J. Approval of Engineering Services - Consolidated Engineers K. Approval of Engineering Services - Gilmore & Associates 10. Old Business - There was none. 11. New Business - There was none. 12. Announcements - There were none. 13. Adjournment A. Adjourn the meeting The meeting was adjourned by Vice President, Mr. Louis Polaneczky at 8:40 PM. Robert A. Reichert Secretary HATBORO-HORSHAM SCHOOL DISTRICT AGENDA May 19, 2014 APPROVAL OF PERSONNEL - SUPPORTIVE Resignations Peter M. Hart – full-time Evening Custodian, Senior High – effective 5/2/14. Reason: Personal. Kristen Casey – part-time (7.5 hours/day, 3 days/week and 7.5 hours/day, 2 days/week) Front Desk Receptionist, Administration – effective 5/16/14. Reason: Personal. Cindy A. Cassidy – full-time Human Resources Specialist, Administration – effective 5/28/14. Reason: Other employment. Employments Maureen A. Ginley – part-time (4 hours/day) Special Education Assistant, Simmons – effective 5/12/14 – Rate: $10.77/hour. Dawn M. Luciotti – part-time (2 hours/day) Recess Assistant, Pennypack – effective 4/28/14 replacing Jeannie Joyce who had a change of status. Rate: $8.97/hour. Joseph D. Bartol – part-time (4 hours/day) Book Bus Driver, Transportation – effective 5/8/14. Rate: $19.00/hour. Family Medical Leave/Child Rearing Leave Staci Binder – Instructional Assistant, Pennypack – Extension of Child Rearing Leave through the end of the 2013-2014 school year. HATBORO-HORSHAM SCHOOL DISTRICT AGENDA May 19, 2014 APPROVAL OF PERSONNEL – CERTIFIED Retirements Peggy G. Hower – Grade 4, Simmons – effective 6/30/14 after 16 years of service in the district. Beatrice M. Heim – Spanish, Keith Valley – effective 6/30/14 after 22 years of service in the district. Homebound Instructors at $40.00/hour Susan Cronin for M. W., Grade 10 – effective 4/24/14 for 1.25 hours per week for the remainder of the school year. Sent Building Date HS HS HS HS HS HS KV KV First Name STEPHANIE KEVIN KATIE ANTHONY ANTONIO BEN STEPHEN SHANE Last Name BROADBELT CLARK GALLAGHER KASH PEREZ WINDERMAN CUMMINGS WHEELER Position INDOOR COLOR GUARD-ASSIST COACH SPRING TRACK-HEAD COACH 9TH GRADE INDOOR COLOR GUARD-HEAD COACH INDOOR DRUMLINE-ASSIST COACH INDOOR DRUMLINE-HEAD COACH TENNIS-HEAD COACH-BOYS SOFTBALL-HEAD COACH-7TH GRADE LACROSSE-HEAD COACH-BOYS 7TH GRADE Points 20 20 25 20 30 45 35 35 Scale $53.36 $54.82 $56.28 $54.82 $54.82 $67.14 $50.42 $50.42 $ Amount $1,067.20 $1,096.40 $1,407.00 $1,096.40 $1,644.60 $3,021.30 $1,764.70 $1,764.70