Battle Creek Montessori Academy Board of Directors Organizational and Regular Meeting Board Meeting Location: 339 N 20th Street Springfield, MI 49037 6:00 PM September 8, 2014 PROPOSED MINUTES 1. Call to Order Board President Designee Mike Coykendall called the meeting to order at 6:10 PM. 2. Roll Call Board Members Present: Angela Kreger, Jennifer Beam, Mike Coykendall, Odell Miller, and Shannon Calhoun. Members Absent: Reba Harrington. Present: Mike Wildey and Ann Gyllstrom (MIChoice), Art Willick, and Laura Emschanov (FSU). 3. Public Comments None. 4. Ferris State University Comments a. Art Willick reminded the board to submit any board activity credits to Mindy Britton. b. A brochure will be arriving via mail for the board members called “Board Meeting at a Glance.” c. FSU presented BCMA with a banner to hang in the school. 5. Approval of Agenda It was moved by Member Angela Kreger and supported by Member Shannon Calhoun to approve the agenda as posted. 5 Ayes, 0 Nays 6. Correspondence a. Received a letter from Dr. Rizzo with FSU stating that they “nondisapprove” the board loan and that FSU urges the board to pay off the loan as soon as possible. b. Received a letter approving Lakeview School District as the BCMA Lunch Provider. 7. Approval of Special Meeting Minutes of August 6, 2014 It was moved by Member Jennifer Beam and supported by Member Angela Kreger to approve the minutes with the corrections noted below. 5dii: Discussion on seeking approval from Ferris and Treasury for a loan to pay management fees that have been deferred. VFG will loan up to $400,000. MIChoice will work with Board Treasurer to negotiate interest rate, board seeks to have rate capped at 9.5%, with a goal of 8%. MIChoice will make up the difference of the interest rate up to 2 ½%. It was moved by member Jennifer Beam and supported by Member Shannon Calhoun to seek Ferris and Treasury approval, if needed, to secure this loan for purposes of paying MIChoice LLC for first year, start-up costs and reimbursable expenses. 5 Ayes, 0 Nays 8. Organizational Meeting a. Election of Officers i. President- Michael Coykendall ii. Vice President- Shannon Calhoun iii. Secretary- Angela Kreger iv. Treasurer- Jennifer Beam b. Adoption of Resolution Stating Board Compliance with Laws, Rules, and Regulations c. Adoption of Resolution Designating the Person Responsible for Posting Regularly Scheduled and Special Board Meeting Date Notice for the Academy Board d. Adoption of Resolution Designating Public Places to Post Calendar and Individual Meeting Notices of RegularlyScheduled and Special Meeting Date Notices for the Academy Board e. Adoption of Resolution Designating Depository for Academy Funds f. Adoption of Resolution Designating Principal Print Media Source g. Adoption of Resolution Designating Board Members and Personnel Eligible to Sign Academy Checks h. Adoption of Resolution Designating Personnel Authorized to Negotiate and Implement Contracts with Service Providers (Vendors) i. Adoption of 2014-2015 School Year Calendar j. Appointment of Title IX, Freedom of Information, and Civil Rights Coordinators k. Appointment (or Reappointment) of Legal Counsel l. Appointment (or Reappointment) of External Auditor m. Appointment (or Reappointment) of Chief Administrative Officer n. Appointment (or Reappointment) of Electronic Transfer Officer o. Adoption of Resolution Concerning Reimbursement of Recurring Costs p. Adoption of Resolution Concerning Contact Persons for Sexual Harassment, Section 504 Requests, Asbestos Hazard Emergency Response Act (AHERA), Playground Safety Act, and Family Educational Rights and Privacy Act (FERPA) It was moved by Member Jennifer Beam and supported by Member Shannon Calhoun to adopt/approve items 8A thru 8P as written in the agenda packet. 5 Ayes, 0 Nays 9. Student Achievement Report a. The Annual Education Report (AER) is on the BCMA website, also a letter went out to families with this information and included information explaining NWEA, the new test being used to measure student growth this year. b. Student enrollment is currently at 191 students. 10. Treasurer’s Report a. Jennifer Beam reported that we are waiting on June 2014 audit to be completed. 11. Business Items: a. Monthly Financial Report/June 2014 July 2014 i. The board reviewed, there were no questions. b. Financial Plan Update Report/VFG Loan Resolution i. Working with VFG. Option was presented for MIChoice to forgive interest on fees owed to them and the board assume the 2% (for 10% total) interest on the loan. Also suggested a 45 month lease instead of 48. It is understood that the Board of Directors is solely liable for the loan. VFG needs a resolution and signed proposal to proceed. It was moved by Board Member Jennifer Beam and supported by Board Member Odell Miller to move forward with this resolution. 5 Ayes, 0 Nays c. Annual Education Report i. It was moved by Member Angela Kreger and supported by Mike Coykendall to approve the Annual Education Report. 5 Ayes, 0 Nays d. ESP Evaluation Process i. Mike asked for clarification on how to score since it’s only one year. Suggested, and agreed by rest of the board, that Mike, Jennifer and Angela will meet to review and provide input and it will be presented on the agenda for the next board meeting for review and approval. e. School Opening Report i. 191 students, 5 preschoolers- need 9 more students to reach goal of 200. f. State Superintendent Actions Related to Charter Schools i. Art Willick reported that FSU has a meeting on Friday and will have more information after that meeting. This doesn’t affect current schools that hold a charter contract. 12. Business Manager Reports a. School Leader’s Report i. Staff is completing NWEA training Wednesday. ii. Now using Montessori Compass and the new parent portal, training has been completed on that as well. b. MIChoice Report- none 13. Extended Public Comment None 14. Closed Session None 15. Confirmation of Next Board Meeting Date. Board Regular Meeting, October 13, 2014, Academy Commons Area, 6:00pm. 16. Adjournment It was moved by Member Jennifer Beam and supported by Member Shannon Calhoun to adjourn the meeting at 6:54 PM. 5 Ayes, 0 Nays The meeting was adjourned at 6:54 PM. Certification by Secretary: I certify to the best of my knowledge, the foregoing minutes of September 8, 2014, Organizational and Regular Board meeting are accurate and correct. Angela Kreger __ Recorder Minutes recorded by Angela Kreger. Secretary of the Board