Product brochure - Fleet Software

The Fleet Management Software
High quality software
made in Germany
The Product
comm.fleet - your strategic advantage!
comm.fleet is an easy-to-use, modular and modern fleet management software, which allows you to manage
your entire vehicle fleet optimally - regardless of type and size.
The benefits for you are automated processes, an increased transparency and efficiency as well as reduced
fleet costs.
The following functions are covered by the modules of comm.fleet - according to your specific needs:
Accident & Claims
Management
Administrative
Processes
Electronic Archive
& Vehicle Files
Configuration
Procurement &
Ordering
Leasing Management &
Contract Administration
Invoice Processing &
Cost Management
CRM System for
Business Partners & Drivers
Maintenance & Repair Shop
Management
Reporting &
Business Intelligence
Mobile Fleet &
Leasing Portal
Vehicle & Master Data
Mobile | Web
Reporting &
Document Portal
GPS Tracking &
Digital
Tachograph
Disposition &
Short Term Rental
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Billing & Invoicing
Application Areas
comm.fleet meets any requirement!
Are you operating centrally, locally, regionally, internationally or across borders? Regardless of your business model
comm.fleet adapts to any kind of structure and industry.
Due to this flexibility and expandability comm.fleet is indispensable for the management of fleets at:
Companies and institutions with self-managed fleets
Fleet management companies
Leasing companies
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Module Overview comm.fleet
Master Data Management
Claims Management
• Data management of any vehicle type
as well as fittings and superstructures
• Automated data import and export
via flexible interfaces
• Automated damage management
incl. claim file and reports
• Insurance and warranty management
Procurement
Maintenance and Repair Management
• Complete mapping of
procurement workflow
• Integration of web and mobile
vehicle configurators
• Repair processing incl. automatically
generated invoice reduction
• Integrated maintenance and warranty
management
Customer Relationship Management
Calendar Management
• Contact management of all business
partners, drivers and employees
• Integration with third-party CRM systems
for consistent data management
• Alarm function and automatic
resubmission of appointments
• Integration with invoice management
Tyre Management
Warehouse Management
• Overview of stocking data, performance,
costs, tyre type and lifetime information
• Recording and historisation of all tyre
movements and actions
• Warehouse and inventory management
with flexible statistics, business intelligence
and automatisms
• Integration with repair shop management,
vehicle procurement and financial accounting
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Module Overview comm.fleet
Administrative Processes
Invoice Processing and Cost Management
• Driver‘s license checks
• Administration of fines and tickets
incl. automatic driver identification
• Efficient invoice management
incl. invoice and cost import
• Effective cost analysis for each vehicle
with trend spotting function
Billing and Invoicing
Short Term Rental and Disposition
• Creation and management of
outgoing invoices and cost transfers
• Invoice distribution incl. digital export
of accounting records
• Internal and external vehicle rental via
disposition board
• Utilisation optimisation as well as schedule
and rate management
Fuel Data Management
Leasing and Contract Management
• Fuel consumption analysis and
plausibility tests for evaluation purposes
• Fuel consumption analysis and
plausibility tests for evaluation purposes
• Processing of any type of contract
and offer generation
• Calculation and administration of
all leasing and financing contracts
Remarketing
• Processing of buy-back agreements
and management of sales contracts
• Efficient remarketing with cost and
risk reduction
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Module Overview comm.fleet
Reporting and Business Intelligence
GPS Tracking
• Comprehensive standard and user-defined
reports incl. export e.g. to MS Office
• Cost analysis at one click, e.g. per
vehicle, cost type, period
• Online-tracking of vehicles and objects
in real time incl. geofence-editor
• Route planning and navigation
Electronic Vehicle Record
Object and Asset Management
• Centralised archiving and management
of documents and forms
• Integration of third-party archiving and
document management systems
• Management of any type of object
(tyres, cell phones, buildings, machinery etc.)
• Integration with fleet management
for consistent data management
Mobile and Web Document Portal
Mobile Fleet Management Portal
• Modular and flexible document portal
• Access via internet browser, smartphones
and tablets
• Vehicle procurement and configuration,
online reporting, vehicle disposition,
claims management
• Seamless integration with the workflows
and documents of comm.fleet
Repair Shop Management
• Offer calculation and processing,
management of repair orders and spare parts
• Automated deadline, appointment and
defect management as well as employee
efficiency optimisation
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Highlights
FU NCTI O N A L
TECH N I CA L
Full functional coverage for any kind of vehicle fleet
thanks to modular system
Scalability, high performance and security through
SOA architecture
User-friendly operations with clear and consistent
data masks and user actions
In the cloud as well as within your IT landscape - the
universal operating model guarantees highest performance, scalability and security in any environment
Integrated Reporting Tool for analyses and
evaluations within the application or via export e.g.
to Microsoft Office
Seamless integration into any IT environment and full
interoperability
Internationality thanks to the integrated support for
multiple languages, currencies and tax rates
Entirely customisable and adaptable to business
processes, workflows and users
Client control to map independent vehicle fleets and
organizational units
Comprehensive permission management for the
coordination of access rights
Complete auditing acceptability and data historisation
Numerous and flexible interfaces to third-party systems
and integration technologies such as SAP or via XML
Mobile and web apps for your staff, customers and
partners, e.g. vehicle configuration and procurement,
online reporting, vehicle disposition (short-term and
long-term rental)
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Interfaces
comm.fleet integrates seamlessly into your system environment and provides efficient access to third-party systems!
Extensive Standard Interfaces:
Fuel Data
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AGIP
Aral
AVIA
BEBECO
BP
DKV
Domesle
ESSO
Keck
Leibold
Lukoil
Lümatic
Magystral
OMV
Shell
Tankpool24
Tamoil
Total
UTA
VAG Tankdaten
Westfalia
Leasing Invoices
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ALD
Alphabet
ARVAL
ASL Leasing
Athlon Car Lease
BMW
D’Ieteren Lease
Daimler
DAL
Deutsche Leasing
DB Rent
Ford Bank
Hansa Automobil Leasing
Leaseplan
Mercedes-Benz
Leasing
Mobility Concept
Mossel Leasing
SIXT Leasing
VAG Leasing
VW
Miscellaneous
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AFC Schadensdaten
AON
ASFINAG
ATU
AUTOonline
AVUS
Bankleitzahlen
C-Track
DAT-Silverdat
DEKRA
Div. Reifenkataloge
DocuWare
Eurotax
Fleet-ID
JATO
Lap-ID
Maut IT / eurowag
NSD
PS-Team
REPDOC
Schwacke
SER optisches Archiv
T-Mobile
TOLL COLLECT
Vodafone
Währungskurse
Financial Accounting
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DATEV
DIAMANT
Lexware
Microsoft Dynamics
SAP
Wilken CS/2
Flexible Interfaces as required:
File transfer (XML / CSV / TXT)
Web Services (REST / SOAP)
SAP (IDOC / RFC)
Message exchange (middleware)
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Technology – The Basis
comm.fleet on a firm footing!
Like all our products the software is based on our own technological platform open-EIS.
In concrete terms this has the following advantages for the operation of comm.fleet:
International operations possible
Currently available in 12 languages (English, Chinese, Croatian, Czech, German, French, Italian,
Portuguese, Russian, Slovenian, Spanish, Turkish) and expandable to any other required language
Quick processes through automated workflows and adaptation to operational procedures
Business process orientation (MDA / MDSD)
Constant adaptation to increasing demands
comm.fleet grows with the vehicle fleet and is fully scalable
High data security
Modern, three-tier SOA architecture, consisting of client, application server and database
No restriction to operating systems or platforms
Database and platform independence
Control of access rights to field level
Role-based permission management for the coordination of internal access rights
Easy integration into existing IT environments
Bidirectional interfaces: data exchange (XML / CSV / TXT), SAP (IDOC / RFC), Web Services (REST / SOAP),
message exchange (middleware)
Current data anytime, anywhere
Optimised multi-layer cache system
More on open-EIS at:
www.open-EIS.de
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comm.fleet Product Line
Bundle our expertise!
Experience the benefits of our ERP portfolio allowing the expansion of our individual products to other application
fields and their combination into one comprehensive solution:
comm.fleet - Fleet Management Software
• Mapping of all fleet business processes
• Transparency and control
• Increased efficiency and reduced costs
comm.lease - Leasing Management Software
• Processing of leasing, rental and financing contracts
• Offer calculation
• Management of leasing objects and vehicles
comm.mobile - Mobile Fleet and Leasing Portal
• Consistent fleet and leasing processes on the Web and on mobile devices
• Time and location independent access for employees, customers, partners and service providers
• Seamless and secure integration with comm.fleet, comm.lease and comm.object
comm.cars - Vehicle Procurement Software
• Web-based and mobile vehicle configuration and offer calculation
• Real-time buildability check incl. car policy and cost variants
• Authorisation and ordering process for employees, customers and clients
comm.object - Object and Asset Management Software
• Management of any kind of object
• Leasing and rental of objects
• Stock / Inventory management
comm.gps - GPS Tracking Software
• Tracking and effective disposition of mobile units
• Route planning and navigation
• Management of work orders and communication with drivers
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References
The best reference? Satisfied customers, of course.
Each completed project gives us more experience - a crucial asset since it is this knowledge that makes
our products more flexible and effective - in one word, better.
A.T.U Auto-Teile-Unger GmbH & Co. KG
ABC Latinoamérica S.R.L.
Albert Craiss GmbH & Co. KG
ALDI GmbH & Co. KG
Alex Schreiber GmbH
All Service Gebäudedienste GmbH
Ammon Beschläge-Handels GmbH
Autosdiffusion M. Losch S.e.c.s.
BERGMILCH SÜDTIROL Gen. Und Landw. Ges.
Bertelsmann SE & Co. KGaA
BKW Energie AG
Bockelmann Holz GmbH
Bonitas Holding GmbH & Co. KG
Borusan Otomotiv Premium Kiralama
CareFusion Germany GmbH (ehem. Rowa Automat. GmbH)
Celesio AG
CompuGroup Medical AG
conFern-Containerpool AG
CORALIX GmbH
CT GmbH
DAHEIM LIEFER-SERVICE GmbH
Dataport
Deutsche Annington Immobilien SE
Deutsche Börse AG
Deutsche Doka Schalungstechnik GmbH
Deutsche Gesellschaft für Internat. Zusammenarbeit (GIZ) GmbH
Deutsche Vermögensberatung AG
DRK Kreisverband Kaiserslautern-Land Behindertenhilfe gGmbH
eCapital Leasing Co., Ltd.
eins energie in sachsen GmbH & Co. KG
Emons Spedition GmbH
EMSCHERGENOSSENSCHAFT
Entsorgungsbetriebe Lübeck
ERGO Versicherungsgruppe AG
Euromaster Immobilien GmbH
EWE AG
Fischer Sports GmbH
Fleet Spot GmbH (ehem. Autohaus Siebrecht)
Fuhrpark Management Fischer GmbH & Co. KG
Große-Vehne Transporte- u. Speditions GmbH
Gruner + Jahr AG & Co. KG
Gustav Ehlert GmbH & Co. KG
Hermes Logistik Gruppe Deutschland GmbH
Herold Fahrzeugvermietung AG (Hertz Schweiz)
IMPERIAL Fleet Management
Industrie- und Handelskammer Halle-Dessau
IT-Consult Halle GmbH
Jakob Becker GmbH & Co.KG
JCI Beteiligungs GmbH
Josef Küpper Söhne GmbH
KHS GmbH
Knoll GmbH
Kordon Plus AG
Köster GmbH
Liftstar Service GmbH
Lithonplus GmbH & Co. KG
Makra Norbert Kraft GmbH
Mancomunidad de los Canales del Taibilla
Mankiewicz Gebr. & Co. (GmbH & Co. KG)
Martin Braun Backmittel und Essenzen KG
Media-Saturn Deutschland GmbH
Medizinische Einrichtungen des Bezirks Oberpfalz GmbH
NGK Spark Plug Europe GmbH
OJSC MEGAFON
Pabst Transport GmbH & Co. KG
Prosegur GmbH
ProSiebenSat.1 Media AG
PubliCare GmbH
PV Automotive GmbH
Raiffeisen-IMPULS-Leasing Gesellschaft m.b.H.
railCare AG
RDS RettungsDienstlogistik und Service GmbH
Reiter GmbH
Robert Bayer GmbH
Rudolf Leiner Ges.m.b.H.
RWE Effizienz GmbH
Sartorius Corporate Administration GmbH
Schletter GmbH
Schweizerische Bundesbahnen SBB
Schwenk Logistik GmbH & Co. KG
Siemens AG Österreich
SIXT Kroatien
SIXT Slowenien
Stadt Dortmund
Stadt Halle (Saale)
Stadt Sonthofen
Stadt Zürich - Schutz & Rettung
Stadt Zürich - Stadtpolizei
Stadtwerke Lünen GmbH
Swissgenetics
TCS Touring Club Schweiz
Technische Universität Dresden
Tempton Holding GmbH
tobaccoland Automatengesellschaft mbh & Co. KG
Toshiba TEC Germany Imaging Systems GmbH
TRW Automotive GmbH
Umicore AG & Co. KG
Unify GmbH & Co. KG
Vector Informatik GmbH
WEKA Mediengruppe München Franzis Verlag GmbH
Willenbrock Fördertechnik GmbH & Co. KG
WMF AG
Wüstenrot & Württembergische AG
XLMX obchodni s.r.o.
XXXLutz KG
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Worldwide Network
We’ll leave nothing to chance!
With the same care with which you are choosing a product we have chosen our partners.
For this reason comm.fleet is represented not only in numerous locations in Europe but also in South America,
Russia, Asia and the Arabian Peninsula.
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The Company
Since its foundation in 2001 community4you AG has established itself as a successful global software
manufacturer for the marketing, development and implementation of future-proof enterprise software.
With its award-winning comm.fleet product line for fleet and leasing management, community4you AG has quickly
advanced to European market leader.
Our head office in Chemnitz - as it is the birthplace of Prof. Dr. Dr. h. c. mult. Carl H. Hahn, the long-time CEO and
Supervisory Board member of Volkswagen AG - bears the name ”Villa Hahn” in order to honor the accomplishments
of this former resident in the economic region of Saxony. Here, we work as a medium-sized company with
competent and experienced staff on optimizing our clients‘ business processes.
The software systems of community4you AG are currently in use at more than 170 companies, government
departments and public administration institutions across 18 countries.
We offer sophisticated, innovative and customisable software products for the following areas:
Fleet Management
Leasing Management
Mobile Fleet and Leasing Portal
Vehicle Procurement
Object and Asset Management
GPS Tracking
Trade Fair Management
Learn more about us:
www.community4you.de
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Contact
Knowledge facilitates decisions!
We will gladly provide you with information and present our product.
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Phone:
+49-371-909411-0
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E-Mail:
[email protected]
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Homepage: www.commfleet.eu
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Address:
community4you AG
Haendelstr. 9
09120 Chemnitz
Germany

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