Ref. BCCL/IX/14/AGM/SOR Discount bid in terms of BCCL for

BHARAT COKING COAL LIMITED
(A subsidiary of CIL)
Office of the General Manager
Bastacolla Area
PO. Jharia DT. Dhanbad.
Ref. BCCL/IX/14/AGM/SOR
SOR/TPTN/ 2813
NOTICE INVITING DISCOUNT BID
Dated: 27.12. 2014
Discount bid in terms of
/Te are invited in sealed cover from registered eligible
eli
contractors under
,000 Te Coal from Coal Dump of Hired HEMM patch Golukdih NC
BCCL for transportation of 95,000
Project(Northern Sector) of GOCP/KOCP under Bastacolla Area to BNR Kustore railway siding
through Feeder Breaker under ‘Discount Bid’ from SOR registered contractor for 02(Two) months
at Diesel Base Price of 55.6./litre
55.6.
w.e.f. 01.11.2014
Description of work:
Sl.
No
Element
ement of work
Transportation of Coal from Coal dump No. OSP
OSP-2
(near
Kuya
Colliery
coal
dumps
no.
5
&
10
at
1.
12/13 incline) Bastacolla Area to BNR railway
siding Feeder Breaker hopper
ading into tipper by pay loader
loaderat Coal Dump
2. Loading
No.OSP-2
Transportation
of Coal from Feeder Breaker
3.
Chute to BNR railway siding
4. Wagon loading by Pay loader at BNR Railway
Siding
5 CCA
Lead
Quantity Rate
Amount(
/Te)
slab (KM) (in Te)
10-11
0-1
)
95,000
93.88
89,18,600
95,000
11.62
11,03,900
95,000
20.13
19,12,350
95,000
11.62
11,03,900
95,000
01.00
95,000
TOTAL
1,31,33,750
Service Tax @ 12.36% Rounded off
16,23,332
TOTAL
1,47,57,082
(Rupees One Crore Thirty one Lakh Thirty three thousand Seven hundred Fifty only) without service
tax and (Rupees One Crore Forty seven Lakh Fifty seven thousand Eighty two only) with Service
Tax.
Service Tax will be paid as extra including in the cases of Reverse Charge Mec
Mechanism in which it has
to be deposited directly to the Service Tax Department. CENVAT Credit is to be availed by the paying
authority as per rule on the basis of Cenvatable Invoice disclosing
osing the Service Tax component
separately
Availability of Bid Documents Form – Bid Documents comprising of this notice along with respective bill of
quantities for the above may be collected from the Office of the undersigned during working hours from
29.12.2014 to 03.01..2015 or may be downloaded free of cost from the official website of BCCL i.e.
http://bccl.gov.in
Date of receipt of Discount Bid : On 05.01.2015 from 10.00 AM to 12.30 PM
Date of opening of Discount Bid – On 05.01.2015 at 04.00 PM in the office of the AM(Planning),
Bastacolla Area in presence of the Bidders or his authorized representatives
Place of submission of Discount BidBid Office of the Area Manager(Plng), Bastacolla Area¸ BCCL.
Validity period of Discount Bid Offers – The rates offered shall remain valid up to four months from
the issue of work order.
Contd…P/2
P/2
General Instructionss for submission of Discount Bid
1.
The Contractor is required to submit his/their Discount Offer is sealed cover giving reference to his notice
number and date as well clearly superscripting the cover with the name of the work. In case of downloaded
form, it shall be written on the ‘Discount Bid’ Form that it is downloaded from the website.
2.
The Bidder is encouraged to visit and examine the Site of Works and its surroundings and obtain
all information that may be necessary for submitting the Bid. The cost of visiting the Site shall be
at the Bidder’s own expenses and it shall be deemed that the bidder has visited the site/area.
The Bidder shall offer for the Whole Works as described in bill of quantity submitted by the
bidder , however, the Employer reserves the right to allot part of the work at their discretion and
no claims, whatsoever, shall be entertained in this regard.
The Bidders shall fill in rates and prices for all items of the works described in the bill of
quantities. Corrections, if any, shall be made by crossing out, initialing, dating and rewriting.
Any Bid received by the Employer after the deadline prescribed in the Discount Bid Notice due to
any reason what so ever will not be accepted.
Information relating to the examination, clarification¸ evaluation and comparisons of Bids and
recommendations for the award of the Contract shall not be disclosed to Bidders or any other
persons not officially concerned with such process until the award to the successful Bidder has
been announced. Any effort by a Bidder to influence the Employer’s processing of the Bids or
award decision may result in the rejection of his Bid.
Bids determined to be substantially responsive will be checked by the Employer for any
arithmetical error. Errors will be corrected by the Employer as follows:
Where there is a discrepancy between the amounts in figures and in words, the amounts in words
will govern; and
Where there is discrepancy between the unit rate and the line item total resulting from multiplying
the unit rate by the quantity, the unit rate as quoted will govern.
Discrepancy in totaling or carry forward in the amount quoted by the Contractor shall be
corrected.
The tendered sum so corrected and altered shall be substituted for the sum originally tendered and
considered for acceptance instead of the original sum quoted by the Bidder alongwith. The amount
stated in the bid will be adjusted by the employer in accordance with the above procedure for the
correction of errors and, shall be considered as bidding upon the Bidder.
3.
4.
5.
6.
7
a)
b)
c)
8.
9.
The Bidder, whose Bid, has been accepted, will be notified of the award by the Employer prior
to the expiration of the Bid validity period by Cable¸Telex or Fascimile confirmed by Registered
Letter. The Letter (hereinafter and in the conditions of Contract called the “Letter of Acceptance”)
will state the sum that the Employer will pay the Contractor in consideration of execution and
completion of the work by the Contractor as prescribed by the Contract (hereinafter and in the
Contract called “The Contract Price”). The notification of award will constitute the formation of
Contract, subject only to the furnishing of a Performance Security/Initial Security Deposit in
accordance conditions of SOR
10.
(b)
(a)Contractors are to employ, to the extent possible, only local project affected people and pay
wages not less than the minimum wages fixed by the Laws of the Land.
Contractors shall produce documents for deployment of sufficient no of tippers and pay loader as
applicable. And also fulfill the requirement of circular as received from CMC,BCCL in time to
time also incorporate GPS System in vehicle.
11
Escalation /Descalation Rates shall be applicable as per SOR Norms.
Contd.P/3
P/3
Additional Provision:
12 (A) Clause No.30.2 of Instruction to Bidders
Performance Security should be 5% of awarded value of contract amount OR 10% of awarded
value of contract amount (i.e. 5% Performance Security and 5% Retention Money of awarded
value of contract amount) for the contract of less than one year duration.
Performance Security as mentioned above should be submitted within 28 days of receipt of LOA
by the successful Bidders in any of the Form given below:a) A Bank Guarantee in the Form given in the Bid document (from any Nationalized/ Scheduled Bank
payable at its Branch at Dhanbad/Kolkata).
b) Government securities, FDR or any other form of deposit stipulated by the owner..
c) Demand Draft drawn in favour of Bharat Coking Coal Limited on any Schedule Bank payable at its
Branches at Dhanbad.
The bid security deposited in the Form of Bank Guarantee shall be duly discharged and returned to the
Contractor. The bid security deposit in the form of Demand Draft shall be adjusted against the Security
Deposit.
If performance security is provided by the successful bidders in the Form of Bank Guarantee (payable at
its Branch at Dhanbad/Kolkata) it shall be issued either –
At Bidder’s option by a Nationalized /Scheduled Indian Bank Or
by a Foreign Bank located in India and acceptable to the employerthe validity of the Bank Guarantee
shall be for a period of one year for the contract of less than one year duration.
Failure of the successful bidder to comply with the requirement as above shall constitute sufficient
ground for cancellation of the award of work and forfeiture of the bid security.
However if the contractor fails to submit the performance security within 28 days of receipt of LOA
due to some reasons or otherwise and if the Management takes it to the reasonable this period of
within 28 days of receipt of LOA may be waived and the Agency can be allowed to submit the
Performance Security up to an extended period as deemed fit with the approval of CMD, BCCL.
B) Clause No. 4.3 of General Terms and Conditions.
If Performance Security is provided by the successful bidders in the form of Bank Guarantee (payable at
its Branch at Dhanbad/Kolkata) it shall be issued either:at Bidder’s option by a Nationalized/Scheduled India Bank or
by a Foreign Bank located in India and acceptable to the employer
The validity of the Bank Guarantee shall be for a period of one year for the contract of less than one
year duration.
In case of failure of contractor to extend the validity of initial Bank Guarantee/ extended Bank
Guarantee for performance security as above .,it will encashed .
(C) Clause No.11(Vii) of General Terms and Conditions:
11 (Vii) (a) All duties, taxes and other levies payable by the contractor under the contract or by any other cause
as applicable on the last date of submission of tender, shall be included in the rates, prices and the
total Bid prices submitted by the Bidder. All incidentals overheads etc.
P/4
as may be attendant upon execution and completion of works shall also be included in the rates, prices
and the Bid price submitted by the Bidder.
However, such duties, taxes, levies etc. which is notified after the last date of submission of tender and /
or any increase over the rate existing on the last date of submission of tender shall be reimbursed by the
Company on production of documentary evidence in support of payment actually made to the concerned
authorities. Any decrease in duties, taxes, levies etc. as above shall be recovered by the Company.
b)
(D)
Service Tax applicable for this work will be paid by the contractor, hence the rate in the BOQ/Price Bid
to the quoted by the bidder should be inclusive of Service Tax.
After award of work, contractor shall mention the Service Tax Registration No., ,rate and amount
separately in the bill.
Clause 9.02 of ‘Special Terms and Conditions’
Clause 9.02 of ‘Special Terms and Conditions- Deleted.
12. (xi) The contractor/ contractors shall have to make payment to all workers engaged in line with the
following:Minimum wages to the contractor workers of different categories
Categories of Employee
Basic Rate (per day)
Unskilled
464.00
Semi-skilled /Unskilled Supervisory
494.00
Skilled
524.00
Highly skilled
554.00
Categorisation of contractor‘s workers into Unskilled, Semi-skilled, Skilled and Highly skilled
shall be as per the norms adopted by the Ministry of Labour & Employment, Govt. of India for
non-coal mines.
Whether the existing rates of wages of any employee based on contract or agreement or
otherwise are higher than the rates, the higher rates shall be protected and treated as the
Minimum rates of wages for the contractor workers.
VDA for Industrial workers shall be Nil as on 01.11.2012 and the revised ate of VDA shall be
paid over the consumer price index 202.83(base 2008 = 100) from 1st April and 1st October in
every year, as notified by Ministry of Labour & Employment, Govt. of India for the workers
employed in scheduled employment for Non-coal mines .
Further contractor has to proved benefits of Provident Fund for the workmen employed by him
for the work as per laws prevailing under provisions of CMPF and Allied Schemes and
Miscellaneous Provisions Act as per CMPF Act‘1948 and CMPS 1998 or Employees Provident
Fund and Miscellaneous Provision Act 1952 as the case may be Contractor/ contractors shall
have to ensure implementation of CMPF and Miscellaneous Provisions Act 1948 and allied
schemes framed there under in respect of workers deployed by him/them and will have to
recover statutory dues and deposit the same along with employer’s contribution(contractor’s
share) to respective CMPF Office and to submit statutory returns under intimation to principal
employer.
Revision in the rate of variable Dearness Allowance will be made as per the communication
made from the Coal India Limited from time to time . It will be applicable form the retrospective
date and will be binding on the contractor Revise4d rate of variable dearness allowance will be
communicated to the executing Area Authority.
13.
14
15
P/5
As and when communicated by competent authority , in case of any change in future in the rate
of payment of the wages to the workers of the contractor, the difference between the already paid
and the revised ate of payment of wages during the contract period, will be reimbursed as per the
laid down procedure of the company, on production of the documentary proof of payment of
difference of wages by the concerned contractor to their workers engaged by him for the
particular awarded contract.
Matter related to any dispute or difference arising out of this tender and subsequent contract
awarded based on the Bid shall be subjected to the jurisdiction of the Dhanbad Court only.
Performance in last assignment of the contractor should be considered for entitlement of
participation in the Discount Bid.
Panel action in case of failure on the part of the Bidder, the registration of the SOR Contractor
shall stand cancelled and withdrawn in case the successful Bidder, fails within the specified time
limit to furnish the required performance Security/ Initial Security Deposit, sign the Agreement
and the Bidder does start the work within stipulated time. Once a SOR registered Contractor is
penalized on this count , he may as a special cases appeal to the Director Technical, BCCL, for
Re-registration for which the de-listed SOR Contractor will have to deposit 10,000/- towards
re-registration fee(non-refundable) on receipt of demand from BCCL Management to deposit
the same.
However, Re-registration of a de-listed SOR Contractor will be on the sole discretion of BCCL
Management.
The Company is not under any obligation to accept the Lowest Bid and reserves the right to
reject any or all Discount Bids without assigning any reasons what-so-ever and also to distribute
the work and allot the work/s to more than one Bidder at its sole discretion.
The tender document may be downloaded free of cost through our official Web Site
www.bccl.gov. in
Addl. General Manager,
Bastacolla Area
Copy to:1. D(T)OP, D(T)P&P, BCCL. Koyla Bhawan.
2. CVO (Vig.), BCCL. Koyla Bhawan.
3. CGM(CMC), BCCL. Koyla Bhawan.
4. All CGM/GM, All Areas of BCCL –With a request for giving wide circulation in their
respective areas.
5. All Project Officer, Bastacolla Area.
6. GM, Bastacolla Area.
7. Area Finance Manager, Bastacolla Area.
8. All Registered SOR Contractor (by registered Post): BCCL will not be responsible for postal delay.
9. Area Notice Board.
10.HOD (System), Bastacolla Area, BCCL-with a request for publishing in BCCL website.(Soft
copy alongwith forwarding letter enclosed). You are requested to upload this Notice Inviting
Discount Bid on or before 27.12.2014
DISCOUNT BID FORM
Bill of Quantity for the work of transportation of 95,000 Te Coal from Coal Dump of Hired HEMM
patch Golukdih NC Project(Northern Sector) of GOCP/KOCP under Bastacolla Area to BNR Kustore
railway siding through Feeder Breaker under ‘Discount Bid’ from SOR registered contractor for
02(Two) months at Diesel Base Price of 55.6./litre w.e.f. 01.11.2014
Issued to M/s
Date
Ref. BCCL/IX/14/AGM/SOR/TPTN/2813
Sl.
No
Element of work
Transportation of Coal from Coal dump No. OSP-2
1. (near Kuya Colliery coal dumps no. 5 & 10 at
12/13 incline) Bastacolla Area to BNR railway
siding Feeder Breaker hopper
2. Loading into tipper by pay loaderat Coal Dump
No.OSP-2
3. Transportation of Coal from Feeder Breaker
Chute to BNR railway siding
4. Wagon loading by Pay loader at BNR Railway
Siding
5 CCA
TOTAL
Dated 27.12.2014
Lead
Quantity Rate
Amount(
slab (KM) (in Te)
/Te)
10-11
0-1
)
95,000
93.88
89,18,600
95,000
11.62
11,03,900
95,000
20.13
19,12,350
95,000
11.62
11,03,900
95,000
01.00
95,000
1,31,33,750
(Rupees One Crore Thirty one Lakh Thirty three thousand Seven hundred Fifty only) without service
tax
Discount over estimated amount (to be stated both in words and figures by the bidder) _____________
_____________________________________________________________________________________
Signature of Bidder with date & seal
Signature of issuing authority

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