Plot No. I-7, Sector-39, NOIDA – 201301

INSTITUTE OF CYTOLOGY & PREVENTIVE ONCOLOGY (ICMR)
Plot No. I-7, Sector-39, NOIDA – 201301
ICPO/Store/Pharmaceutical Items/RH/2014-15
Dated: 06.12.2014
_______________________
_______________________
INVITATION TO TENDER
SUPPLY OF PHARMACEUTICALS ITEMS
Dear Sir,
1.
The Director Institute of Cytology & Preventive Oncology, I-7, Sec-39, Noida-201301,
invites Sealed Quotations for the Purchase of Medical/Pharmaceuticals Items (as per
Schedule of Requirement (S.O.R) enclosed at Annexure-I). The Quantity of Items is
probable and subject to change without any further notice/reason. Notwithstanding the
estimate of probable quantity, The Director Institute of Cytology & Preventive Oncology,
reserves the right to reject any or all the tenders without assigning any reason.
2.
The Quotations (as per Schedule of Requirement at Annexure-I) should be sealed in an
Envelope which should be marked as “Tender for (items)” & “Date of Opening”.
3.
Last Date of Submission – Last date of Receipt of Sealed Tender Documents at ICPO,
Noida is 17.12.2014 by 3.00P.M. by Post or by Hand (at ICPO Reception). Tenders by Email/Fax will not be accepted. “Late Tenders”, for any reason whatsoever, will not be
entertained/ taken into account, without assigning any reason thereof.
4.
Date & Time of Opening – The Quotations will be opened by the Purchase Committee on
19.12.2014 at 2.30P.M, at 1st Floor, Conference Hall. The Tenderers or their authorize
representative are requested to be present during opening of the Bids.
5.
Acceptance of Offer/Tender – Price Bids of only technically suitable Offers/Vendors, will
only be considered. For calculation of Lowest (L-1) responsive vendor, the total value quoted
for Free of Cost Delivery at ICPO, Noida will be taken into consideration, hence Vendors
are advised to quote their offers in the “Price Bid” accordingly.
6.
Placement of Order – It is not necessary that Purchase Order for All Items may be placed on
the same/one Vendor. Purchase Order for “Part” of the Items listed in the S.O.R at
Annexure-I may be placed depending upon responsiveness/most-economic etc
considerations. Hence the Tenderer will need to accept and execute such “Part” Purchase
Order within scheduled Delivery Period. The Tenderer, under such situation will have no
right to claim for P.O for all the listed Items, else, the EMD submitted may be forfeited.
7.
Each tender must contain the Total value not only in figures but also in words. In case of any
Clerical/Typing error, value written in “words” will only be considered for assessing the L-1
Bidder and subsequent process, though the Director ICPO reserves the right not to accept any
Tender only on the L-1 (lowest) criteria.
8.
Fax/E-mail/Conditional tender will not be accepted.
9.
Other Terms & Condition of Supply are attached at Annexure-II.
(Dr. L. Satyanarayana)
Stores-In-Charge
Encl: (a)
(b)
Schedule of Requirement at Annexure-I.
Other Terms and Conditions of Supply at Annexure-II.
ANNEXURE-I
SCHEDULE OF REQUIREMENT
1. Name of Purchaser: ICPO, Noida
2. Funds: Institutional
3. The Vendor: Whether Manufacturer/Auth. Dealer/Distributor/ Retailer etc.
(Attach Authorization Copy duly authenticated by self)
S.No.
Name of Items
Qty.
1.
2.
Sterile Gloves (Size-7)
Disposible Gloves
(Non Sterile)
Sanitary Pads
Condoms
Gauze & Cotton Roll
Syringe (Disposable)
2ml, 5ml, 10ml
(Dispovan)
Vicryl No with Needle
Needles 25-27G
Accucheck Glucose
Strips
Lancets (Accucheck)
Normal Saline Bottle
Lugol’s Iodine 100ml
Glacial acetic acid
Savlon
Monsel’s Paste
Lignocaine+adrenaline
vials/ampules
Betadine
Sterillium Hand Wash
250 nos.
1000 nos.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
Rate
Total
Value
VAT/ST
if any
Any Other
Total Cost
Taxes/Charges F.O.R ICPO,
(Please Specify)
Noida
100
50
5 Rolls
100 each
25 nos.
50
100x6
600 nos.
8 Bottles
10 nos.
5ltr.
5ltr.
100mlx3
50 vials
1ltr.x3
10 Bottles
Date:
Place:
Name & Signature of Authorized Signatory
NOTE: 1.
The Total Payable Cost is to be quoted for Free of Cost Delivery at ICPO, Noida.
2.
Validity of Quotation is to be at least 120 Days from the Date of Tender opening.
ANNEXURE-II
INSTITUTE OF CYTOLOGY & PREVENTIVE ONCOLOGY (ICMR)
Plot No. I-7, Sector-39, NOIDA – 201301
OTHER TERMS AND CONDITIONS OF SUPPLY
1.
Tender should be preferably, typewritten and every correction in the tender should
invariably be signed by the Tenderer, failing which, the tender is liable to be rejected.
2.
The Tenderer should ensure that the items offered fully meet the Specifications laid
down. If at any stage (even after placement of order/shipment/installation, etc.) it is noted that
the item(s) offered does not meet the specifications, The Director, ICPO reserves the right
to take any decision including cancellation of the Tender/offer/Purchase Order etc. with
forfeiture of EMD/SD/PBG as the case may be. Any dispute in this regard concerning any
Terms and Conditions of the Tender and/or the supply of equipment, will be subject to New
Delhi Jurisdiction only.
3.
No Tenderer shall be allowed at any time on any ground whatsoever, to revise or modify the
rates quoted by him. The Tenderer will not be allowed to withdraw the offer quoted. In the
event of withdrawal, the EMD tendered shall be forfeited.
4.
Increased statutory levies and duties, over and above the rates quoted in the Tender, will be
borne by the Tenderer for supplies after the originally permitted Date of Supply in the
Purchase Order. The Institute shall not extend validity period for this reason and it will not
bind the Institute for supplies beyond the date specified in the Purchase Order.
5.
Inspection and Acceptance of Items – Acceptance process of the items supplied will be
considered complete only after all the Items have been inspected and taken over/received by
the Stores Section at ICPO, Noida.
6.
EMD of Rs. 1000/- in the form of a Crossed Bank Draft in favor of “The Director, ICPO,
payable at Noida” to accompany the Bid. The Tender without the EMD will be rejected
summarily. No interest is payable on EMD which should be valid for at least 120 Days. EMD
of un-successful Bidders will be released on finalization of Purchase Order.
7.
Payment – 100% Payment for the Item(s) will be made after Acceptance as per Para 5 above,
on submission of the Invoice and Acceptance Certificate
8.
All unapproved goods shall be removed by the vendor at its own cost and risk and replaced
by proper product within next Five Working Days from the Date of Rejection. Any incidental
expenses incurred by the Institute thereon shall be recovered from the vendor.
9.
All the pages of theses Terms & Conditions are to be duly signed by the Vendor and
returned/attached with the Technical Bid, failing which the Tender will be summarily
rejected.
(Dr. L. Satyanarayana)
Stores-In-Charge

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