LabDE Automatically Captures 80% of Lab Results Data: Faster Delivery of Critical Info to Providers Extract Case Study The Customer: Aurora Advanced Healthcare Aurora Advanced Healthcare is a multispeciality group of 250 healthcare providers with 42 clinics throughout the Greater Milwaukee area. The Challenge: Seventy percent of healthcare decisions are driven by information contained in laboratory results. Due to a 100% increase in the volume of lab orders between 2006 and 2009, the AAH lab department was four weeks behind schedule processing paper-based lab results into the EPIC EMR. The Solution: LabDE accurately captures 80% of the data fields within AAH lab results automatically, dramatically improving the speed of data entry workflow. Benefits: •Meets Meaningful Use Requirements for discrete lab results data •Providers have quick access to discrete lab results in the EPIC EMR •Lab results accessible to all members of healthcare team •40% reduction in data entry staff time •Integrates easily with EPIC EMR •Minimal user training time required Because 70% of healthcare decisions are driven by information contained in laboratory results, AAH utilizes direct electronic interfaces for its highest volume labs. However, the cost to create electronic interfaces for all labs is cost prohibitive. Due to a 100% increase in the volume of lab orders between 2006 and 2009, the AAH lab department was four weeks behind schedule processing paper-based lab results into the EPIC EMR. This backlog meant that providers had to resort to paper and scanned images to read lab reports instead of obtaining fast, discrete lab results in the EMR. Another drawback to the paper-based system was that only the ordering physician had access “LabDE has allowed us to lab results reports. After actively looking for a software vendor to automate its data entry workflow for lab results, Aurora Advanced Healthcare discovered there were no cookie cutter solutions on the market that automatically capture the complex data types found on lab reports. During the search, Aurora Advanced Healthcare found Extract Systems and they formed a partnership to create an automated lab data capture solution. AAH provided the insight and guidance and Extract Systems adapted its advanced data capture technology to create a powerful workflow solution. to capture lab data through an automated process. By adding the automation, we have been able to standardize our workflow, increase throughput and decrease clerical errors.” Lori Heinen LIS Project Manager Aurora Advanced Healthcare The solution, LabDE, has been in place since the beginning of 2010. The four week backlog has been eliminated. More than 80% of the data fields are captured automatically. The captured information is highly accurate because the new, repeatable data entry workflow leverages the capture features of the software along with human verification. Healthcare decisions are no longer delayed because of the inefficiencies inherent in paper-based workflows. Physicians no longer have to look through stacks of paper or search scanned images for critical data points. Because the backlog has been eliminated, patients’ lab results are in the EMR and accessible to all providers, not just the ordering physician. LabDE has reduced data entry staff time by 40%. This has freed up highly trained staff for “human” analytical work, increasing employee satisfaction and retention. LabDE meets Meaningful Use Requirements for making discrete lab results data available in the EMR. Extract Systems, LLC 8517 Excelsior Drive, Suite 400 Madison, WI 53717 Phone 877.778.2543 http://www.extractsystems.com [email protected] Your Documents Automated. © Extract Systems LLC. All rights reserved. Published in the U.S.A. Extract Systems, LabDE and the Extract Systems logo are registered trademarks of Extract Systems in the U.S. and other countries. All other trademarks are the property of their respective owners.