FOBC Human Resources Recruitment Flowchart

START
IN submits recruitment request. Emails draft ad if T/
T‐T (if required).
Budget approved by UKC/FAM
HRC1 reviews and enters action. Contacts RC, SCC, HS, or UKC for info as needed. Emails template to SCC (Search Excellence, Instructions for SC Members, FOBC Recruitment Flowchart).
HRC1 creates folder on T: (title_action#_
Posting#_name). Saves PDF of recruitment request.
HRC1 submits action to HRC2 for review, CHC/DMV determination and approval.
FOBC HUMAN RESOURCES
RECRUITMENT FLOWCHART
IF WOS, HRC1 submits justification to OEI for pre‐
approval.
REVISED: 4/2/14
HRC1 works with SC as needed through recruitment process to answer questions.
HRC1 notifies SCC/UKC when posted. Sends user login/
password, ADW, placement goals, Search Excellence, Instructions for SC members.
IF COMPETITVE
HRM reviews Posting. Approves for posting/non‐
recruitment.
SC completes review, screening, and interview process. Selects finalist.
Recruitment Process Roles
FAM: Finance/Accounting Manager
GC: General Council
HRC1: HR Consultant 1
HRC2: HR Consultant 2
HRM: HR Manager
HS: Hiring Supervisor
IN:
Initiator
ISFS: International Scholar & Faculty Svcs.
OEI: Office of Equity & Inclusion
RC: Recruitment Contact(s)
SC: Search Committee
SCC: Search Committee Chair
SVP: Sr. Vice Provost/Academic Affairs
UKC: Unit Key Contact
If T/T‐T w/ teaching duties, HRC2 sends action to ISFS for review (ad)
HRC1 creates Posting. Submits to HRM for review/approval
If professional faculty, HRC2 sends action to OHR for job group placement.
If WOS, HRC2 sends action to OEI for official approval
HRC2 approves action. Submits to HRC1
IF NON‐COMPETITVE
HS/SCC/UKC provides hiring recommendation/info, ADW, diversity statement (if req) to HRC1.
HRC1 sends application instructions to appointee/HS/UKC
HRC1 reviews ADW for appropriateness. Attaches to Posting. Dispositions apps not selected. Assists w/ app notifications, if necessary.
Definitions
ADW: Applicant Disposition Worksheet
CHC: Criminal History Check
DMV: Motor Vehicle History Check
NRA: Non‐Resident Alien
OL: Offer Letter
PD: Position Description
T/T‐T: Tenured/Tenure‐Track
WOS: Waiver of Search
Appointee applies, notifies HRC1
HRC1 prepares draft OL, submits to HRM for approval
NON‐COMPETITVE TEMP & ACADEMIC WAGE EMPLOYEES
HRM reviews/
approves OL, permission to offer employment.
If required, HRM forwards OL to SVP/
GC for review
HRC1 sends approved OL to UKC for signatures. Includes CHC/DMV reminder and forms, if applicable.
FOBC HR receives signed OL HRC1 sends new employment forms template to appointee as applicable
Process Steps
FOBC HR Process
Outside Process
END
HRC1 sends EmpCenter email info to appointee
HRC1 completes Banner data entry, routes hiring information to Payroll/
Benefits for processing
HRC1 receives completed new employment forms. Sends Welcome Letter to employee. Sends PD (for all but temps) to UKC (signed copy maintained by unit).
If appointee NRA, HRC1 sends Visa Assistance Notice

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