17 November 2014 - Launceston City Council

LAUNCESTON CITY COUNCIL
STRATEGIC
PLANNING &
POLICY COMMITTEE
MINUTES
COMMITTEE MEETING
MONDAY 17 NOVEMBER 2014
10.00 AM
TOWN HALL COMMITTEE ROOM
LAUNCESTON CITY COUNCIL
STRATEGIC PLANNING & POLICY COMMITTEE MINUTES
Mon 17 November 2014
The reports in these minutes are provided to the Strategic Planning and Policy Committee
(SPPC) in order to explain the intent of the process/proposal proposed. Whilst the reports
are in Council Meeting format, no decision is being sought.
Robert Dobrzynski
General Manager
VENUE:
Town Hall Committee Room
TIME:
10.00 am
PRESENT:
Alderman A M van Zetten (Mayor)
R I Soward (Deputy Mayor)
R L McKendrick
D H McKenzie
J G Cox
D C Gibson
J Finlay
D W Alexander
A E Dawkins
S R F Wood
E K Williams
APOLOGIES:
Alderman R J Sands
LAUNCESTON CITY COUNCIL
STRATEGIC PLANNING & POLICY COMMITTEE MINUTES
Mon 17 November 2014
ORDER OF BUSINESS
Item No
Item
Page No
1
OPENING OF MEETING - IN ATTENDANCE AND
APOLOGIES
1
2
DECLARATION OF PECUNIARY INTERESTS
1
3
CONFIRMATION OF MINUTES
1
4
MINUTES ITEMS
2
4.1
City of Launceston Strategic Plan 2014-2024
2
4.2
Council Appointments to Internal and External
Committees
3
GENERAL BUSINESS
4
5.1
LGAT General Meeting 19 November 2014 - Form
View on Motions Submitted
4
5.2
Ald Soward - Pipeworks Road, South Launceston
5
5.3
Ald Gibson - Key to the City presentations
6
5.4
Ald Gibson - City of Launceston's Annual General
Meetings
7
5.5
Ald Gibson - City of Launceston's Annual Report
8
5.6
Ald Gibson - Rubbish from food vans on High Street
9
5.7
Ald Gibson - Movement of the Hall of Fame
10
5.8
Ald McKendrick - Mile High Contracting Company,
notice of works
11
5.9
Ald McKendrick - Invitation to Mr Ron Sanderson,
Brighton Council
12
5
LAUNCESTON CITY COUNCIL
STRATEGIC PLANNING & POLICY COMMITTEE MINUTES
Item No
Item
Mon 17 November 2014
Page No
5.10
Ald Cox - City Bike Route sign on Cambridge St,
West Launceston
13
5.11
Ald Alexander - Hawthorn Hawkes Merchandise
14
5.12
Ald Dawkins - Ebola outbreak in West Africa
15
5.13
Ald McKenzie - 'Walk of Fame'
16
6
CLOSED ITEMS
17
7
CLOSE OF MEETING
17
LAUNCESTON CITY COUNCIL
1
STRATEGIC PLANNING & POLICY COMMITTEE MINUTES
1.
Mon 17 November 2014
OPENING OF MEETING - IN ATTENDANCE AND APOLOGIES
The Mayor opened the meeting at 10.00am.
2.
DECLARATION OF PECUNIARY INTERESTS
Nil
3.
CONFIRMATION OF MINUTES
DECISION STATEMENT:
To resolve that the Minutes of the previous meeting are a true and correct record.
RECOMMENDATION:
That the Minutes of the Strategic Planning and Policy Committee held on 20 October 2014
be accepted.
DECISION: 17/11/2014
RESOLUTION: (1):
Moved Alderman R I Soward, seconded Alderman D C Gibson.
That the Recommendation be adopted.
CARRIED UNANIMOUSLY 11:0
ABSENT. DID NOT VOTE - Ald R J Sands
LAUNCESTON CITY COUNCIL
STRATEGIC PLANNING & POLICY COMMITTEE MINUTES
4.
4.1
2
Mon 17 November 2014
MINUTES ITEMS
City of Launceston Strategic Plan 2014-2024
FILE NO: SF6089
AUTHOR: John Davis (Manager Corporate Strategy)
DIRECTOR: Michael Tidey (Director Corporate Services)
DECISION STATEMENT:
To consider the final draft of the City of Launceston Strategic Plan 2014-2024 (the Plan).
PREVIOUS COUNCIL CONSIDERATION:
Council Minute 18.1 of 8 September 2014 approved the plan to be taken out for
community consultation prior to final determination by the Council.
RECOMMENDATION:
Pursuant to section 66 of the Local Government Act 1993 Council adopt the City of
Launceston Strategic Plan 2014-2024 (Doc number: 3329552).
Mr M Tidey (Director Corporate Services) and Mr J Davis (Manager Corporate
Strategy) were in attendance to answer questions from the Committee in relation to
Agenda Items 4.1 - 4.2 inclusive.
LAUNCESTON CITY COUNCIL
STRATEGIC PLANNING & POLICY COMMITTEE MINUTES
4.2
3
Mon 17 November 2014
Council Appointments to Internal and External Committees
FILE NO: SF0106 / SF0095 / SF2233
AUTHOR: John Davis (Manager Corporate Strategy)
DIRECTOR: Michael Tidey (Director Corporate Services)
DECISION STATEMENT:
To enable preliminary consideration and discussions of Council appointments in respect of
committees, authorities, specific purpose committees and external organisations.
PREVIOUS COUNCIL CONSIDERATION:
N/A
RECOMMENDATION:
That the Strategic Planning and Policy Committee discuss nominations for the Council
appointments to internal and external committees in preparation for the formal process
which will take place at the Ordinary Council Meeting on 24 November 2014.
Mr J Davis (Manager Corporate Strategy) clarified that this item would be put before
the next Council meeting of 24 November 2014 for formal adoption with the addition
of the following information:
1. Economic Development Committee
Tentative nominations - Ald D W Alexander, Ald D H McKenzie and
Ald J Finlay.
LAUNCESTON CITY COUNCIL
STRATEGIC PLANNING & POLICY COMMITTEE MINUTES
5.
5.1
4
Mon 17 November 2014
GENERAL BUSINESS
LGAT General Meeting 19 November 2014 - Form View on Motions Submitted
FILE NO: SF2217 / SF2218
AUTHOR: John Davis (Manager Corporate Strategy)
GENERAL MANAGER: Robert Dobrzynski (General Manager)
DECISION STATEMENT:
To consider the items listed for discussion at the Local Government Association of
Tasmania (LGAT) General Meeting scheduled for 19 November 2014.
PREVIOUS COUNCIL CONSIDERATION:
N/A
RECOMMENDATION:
That the Strategic Planning and Policy Committee consider the items for discussion at the
Local Government Association of Tasmania General Meeting on 19 November 2014 and
provide direction for the Council representative.
Mr J Davis (Manager Corporate Strategy) was in attendance to provide clarification
in respect of this Agenda Item.
LAUNCESTON CITY COUNCIL
STRATEGIC PLANNING & POLICY COMMITTEE MINUTES
5.2
5
Mon 17 November 2014
Ald Soward - Pipeworks Road, South Launceston
Alderman R I Soward:
The traffic light and pedestrian signals at Pipeworks Road, South Launceston are
difficult to cross. Could Aldermen please receive an update regarding the works that
were scheduled to rectify this?
Harry Galea (Director Infrastructure Services) to follow up.
LAUNCESTON CITY COUNCIL
STRATEGIC PLANNING & POLICY COMMITTEE MINUTES
5.3
6
Mon 17 November 2014
Ald Gibson - Key to the City presentations
Alderman D C Gibson:
Is Council doing anything formal to recognise Peter Sculthorpe's passing and the
Key to the City presentations?
Mayor A van Zetten indicated that discussions are currently being held with
the family in respect of this.
LAUNCESTON CITY COUNCIL
STRATEGIC PLANNING & POLICY COMMITTEE MINUTES
5.4
7
Mon 17 November 2014
Ald Gibson - City of Launceston's Annual General Meetings
Alderman D C Gibson:
What is the status of our Annual General Meetings in the future?
Rod Sweetnam (Director Facilities Management) stated that this years' AGM
will proceed.
LAUNCESTON CITY COUNCIL
STRATEGIC PLANNING & POLICY COMMITTEE MINUTES
5.5
8
Mon 17 November 2014
Ald Gibson - City of Launceston's Annual Report
Alderman D C Gibson:
With regard to the Annual Report it seems an unnecessary expense for it to be
printed in full colour and bound particularly in this electronic age. Can this concern
please be raised with the General Manager?
Rod Sweetnam (Director Facilities Management) stated that he will inform
Robert Dobrzynski (General Manager) of Alderman Gibson's concerns upon
his return.
LAUNCESTON CITY COUNCIL
STRATEGIC PLANNING & POLICY COMMITTEE MINUTES
5.6
9
Mon 17 November 2014
Ald Gibson - Rubbish from food vans on High Street
Alderman D C Gibson:
With the expansion of food vans on High Street can Council please look into placing
the responsibility of rubbish back onto the vendors? It was observed on Friday
night and Saturday afternoon that the rubbish bins in the vicinity of the vans were
overflowing.
Harry Galea (Director Infrastructure Services) noted that rubbish in the
vicinity of the food vendors is collected daily however this will be followed
up.
LAUNCESTON CITY COUNCIL
STRATEGIC PLANNING & POLICY COMMITTEE MINUTES
5.7
10
Mon 17 November 2014
Ald Gibson - Movement of the Hall of Fame
Alderman D C Gibson:
What is the status of the movement of the Hall of Fame from Albert Hall?
Richard Mulvaney (Director Queen Victoria Museum and Art Gallery) stated
that graphic designers are currently working on re-design concepts for it to
be moved to Inveresk (QVMAG).
An SPPC item will be prepared and presented to Aldermen.
LAUNCESTON CITY COUNCIL
STRATEGIC PLANNING & POLICY COMMITTEE MINUTES
5.8
11
Mon 17 November 2014
Ald McKendrick - Mile High Contracting Company, notice of works
Alderman R L McKendrick:
A letter box pamphlet has been received from the Mile High Contracting Company
advertising road construction works in Norwood. Do we know anything about this?
Harry Galea (Director Infrastructure Services) to follow up.
LAUNCESTON CITY COUNCIL
STRATEGIC PLANNING & POLICY COMMITTEE MINUTES
5.9
12
Mon 17 November 2014
Ald McKendrick - Invitation to Mr Ron Sanderson, Brighton Council
Alderman R L McKendrick:
Can Council invite Mr Ron Sanderson from Brighton Council to come and speak
regarding the how the Brighton rating system works?
All Aldermen in attendance endorsed Alderman McKendrick's request.
LAUNCESTON CITY COUNCIL
STRATEGIC PLANNING & POLICY COMMITTEE MINUTES
5.10
13
Mon 17 November 2014
Ald Cox - City Bike Route sign on Cambridge St, West Launceston
Alderman J G Cox:
On the Corner of Cambridge Street, West Launceston, near the BP Service Station
there is a sign that says "City" with a big arrow and "Bike Route" which leads you
down a one way street into oncoming traffic. Can Mr Galea please follow this up.
Harry Galea (Director Infrastructure Services) stated that he will follow this up
and provide a response in the Alderman's Bulletin.
LAUNCESTON CITY COUNCIL
STRATEGIC PLANNING & POLICY COMMITTEE MINUTES
5.11
14
Mon 17 November 2014
Ald Alexander - Hawthorn Hawkes Merchandise
Alderman D W Alexander:
On Friday a complaint was received by a business in the Mall indicating that there
was a stall held by the Hawthorn Football Club selling merchandise. Are permits
required by stalls? Is this something Council should be looking at?
Alderman Alexander to circulate email to Harry Galea (Director Infrastructure
Services) for follow up.
LAUNCESTON CITY COUNCIL
STRATEGIC PLANNING & POLICY COMMITTEE MINUTES
5.12
15
Mon 17 November 2014
Ald Dawkins - Ebola outbreak in West Africa
Alderman A E Dawkins:
It would be nice if we could touch base with the West African migrants who have
settled in our community regarding the recent outbreaks of Ebola in their home
country.
Alderman Dawkins will follow up with the Migrant Resource Centre and revisit
this issue with Council.
LAUNCESTON CITY COUNCIL
STRATEGIC PLANNING & POLICY COMMITTEE MINUTES
5.13
16
Mon 17 November 2014
Ald McKenzie - 'Walk of Fame'
Alderman D H McKenzie:
A little while ago the suggestion of a 'Walk of Fame' was presented to Council. What
is the status of this?
Harry Galea (Director Infrastructure Services) stated that this initiative is
listed as part of the City Heart Project. Mr Galea will speak with the Project
Manager and provide Aldermen with an update on its progress.
LAUNCESTON CITY COUNCIL
STRATEGIC PLANNING & POLICY COMMITTEE MINUTES
6.
CLOSED ITEMS
Nil
7.
CLOSE OF MEETING
The Mayor closed the meeting at 11.20am.
17
Mon 17 November 2014

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