Mexico Mission Trip ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! Sr. High missions! Spring Break 2015! ! Bow Valley Christian Church! ! For those of you who have taken this trip with us before, you know the immense value tied to this trip for both the people we give hope to by building them houses, and for you yourself. For those of you who have never come with us before, I guarantee this trip will change your life as you go and serve others who are in desperate need. I’ve always believed that Christians are called by God to impact the world. Often, I’ve watched & waited for some huge, profound way to do this. Over the past five years and five Mexico Mission trips I realized that it’s really about all of us just taking small steps & that all those small steps together make a huge difference!! ! Giving one family a home and clean water is just a drop in the bucket of world poverty, but with lots of small steps huge change happens. over the past 5 years, Bow Valley and youth from our sister church Christ Church of the Meadows in Edmonton will have provided 16 families with homes! And we won’t have just given them homes, we give them clean water too. We’re helping to change the world 1 family at a time.! ! Some of you are thinking, heading to Mexico is no small step! It’s a huge step for some of you, we know, but why not give it a whirl & see some of the world while changing it. ! ! Jesus called us to care for the poor and the oppressed. It’s too easy to sit in our warm homes and never get out and actually do something about Jesus’ love in our lives. Here’s a chance to be the hands and feet of Jesus. ! ! If you don’t believe in Jesus the same way we do, it’s all good — anyone is welcome to join us! We want to help make a lifetime of difference, one family at a time. We’d love to have you along.! ! One of the coolest things about all of this is it is not just the people we help that are changed. Our lives are helped and healed and given meaning by serving others as well.! ! As one aboriginal activist said: “If you have come to help me you are wasting your time. But, if you have come because your liberation is bound up with mine, then let us work together.”! ! The lives of the families we build houses for will never be the same after we serve with them.! ! Our lives will never be the same after we serve with them.! ! *** Important Dates - October 5, Info Meeting 5:30-6:30 pm @ BVCC! - November 2, Mexico Registration and $200 non-refundable deposit due! ! ! ! Will Proudfoot! Sr. High Youth and Young Adults Pastor! Bow Valley Christian Church! [email protected]! 403-286-5300 Ext 110! ! page 2 of 19! ITINERARY MEXICO 2015 March 22, 2015 – March 30, 2015 ! ! Sunday, March 22 (Travel to Mexico) Fly out of Calgary early in the morning, land in either LAX or San Diego Pick up vans and cross border to Mexico. Unload vans, and set up camp. Monday, March 23 (Build day 1) Start construction. • Mix concrete and pour slab (the floor) • Start constructing walls Tuesday, March 24 (Build Day 2) • • • Construct walls and roof Tar paper roof Bailing wire on walls, tar paper walls, stucco wire walls Wednesday, March 25 (Build Day 3) • • • • • Finish putting on stucco wire Mix stucco and put on walls Shingle roof Do second coat of stucco Install Windows and doors Thursday, March 26 (Build Day 4) ! • Do any finishing touches, clean up work site • Hand over keys for the house to the family • Play with the kids Pack up camp, drive to Anaheim. Team supper and debrief. Saturday, March 28 Theme park day Sunday, March 29 Sunday morning church service/beach day/possible service project Monday, March 30 Fly back to Calgary Friday, March 27 ! page 3 of 19! S T U F F TO K N O W BORDER CROSSING: Please order your passport early. Passports cost approximately $89 CAN. If you are under 18 years old, we will need your parents to have a notarized letter saying you are permitted to travel with us. Do not get this yet, as we may be able to find a notary willing to do it for free for you. !HEALTH ISSUES: The staff at Amor ministries in Tijuana assured us that we do not need any special vaccinations in order to work there. We do however encourage you to get the Twinrex shot (Hep A & B) as well as a Tetanus shot. It isn’t mandatory but we are going to a foreign country and it is a good idea. !If it is hot and sunny we must make sure we wear sun block, a hat and drink lots of water. While in Mexico we recommend that our team only drinks and eats the food and water that will be provided to us by Camping Pro’s out of San Diego. !If a situation demands medical treatment that we will go up into the States for treatment, since we will be a short 20-60 minutes away. We as a team will always have a First Aid kit on hand. !We will be acquiring group health insurance for out of country on behalf of everyone participating in the trip who does not have it. If you have health insurance, we will need a copy of it. Otherwise this is a small expense (apr. $15) !WEATHER: The weather that time of year is highs of mid to high teens, and the lows are right around 0°C over night. !MONEY: The individual trip cost will be approximately $1600. This entire amount can be fundraised. Initial registration is due Nov 2 ($200.00), and the balance is due on Jan 30, 2015. (Overall cost may be subject to change, depending on the strength of the Canadian dollar and some additional factors) !While in Mexico & LA all major expenses are covered, that includes transportation, food & lodging. However, snacks, souvenirs and recreational expenses are at your own expense. It is recommended that you have American cash, traveler’s checks, and an automated bankcard. Peso’s shouldn’t be necessary as American cash is accepted most places. !ACCOMMODATIONS: While in LA we will be staying in hotels (4 people to a room – 2 queen beds). While in Mexico we will be staying in tents. Sleeping bags and pillows required. !DRIVING: All drivers must be 21 or older for insurance purposes. We will require a valid driver’s license (check the expiration). !COMMUNICATION: I will communicate primarily through E-mail and Facebook, so be sure to get your name on the e-mail sign-up sheet! ALCOHOL: Do to this being a church trip we have a no alcohol policy. That includes both drinking and purchasing alcohol to bring back ! page 4 of 19! Mexico Mission Trip Packing List ! !GENERAL PACKING: ! Toothbrush/paste ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! (Travel size) Hair brush Deodorant Shampoo(travel size) Lip Balm Sunscreen & Insect repellant Shaving Kit Sanitary Supplies J-Cloth wash towels (Disposable) Underwear Socks Pajamas 3 Pair pants/sweats/ wind pants Suitable work clothes ! 4 T Shirts ! 2 Long sleeve shirts ! 2 Sweaters ! 2 Jeans/coveralls ! Work boots or shoes ! Work gloves ! Hat TOOLS: ! Construction pencil ! Nail pouch 2 Pair of shorts Swim suit & towel Coat (fleece for under spring coat) Rain coat & pants Warm hat (toque, etc) Set of gloves (for night fire time) Running shoes Flashlight Sleeping bag (good to -10) Pillow (travel size) Passport & Birth Certificate/ Proof of Cdn. Citizenship if landed immigrant Photo ID Sun glasses Large garbage bag for dirty/wet laundry Fanny Pack Spending money Water Bottle Shower bag page 5 of 19! THINGS TO NOTE: ! ! ! ! ! ! Please keep make-up to an absolute minimum. No electricity in Mexico/zero tolerance for electronics. No phones or Ipod’s. If you think you need music to fall a\sleep let me assure you you won’t after shovelling gravel and mixing concrete by hand for 8 hours There is a place to use a shower bag (you supply your own shower bag, check out MEC) and shower Pants and t-shirts are required on the worksite, no shorts, tank tops or sandals Each person is permitted one duffle bag (not a hockey bag) and one small back pack as carry on as space is limited. o Check WestJet website for dimensions/weight of bag o When you check it may say 2 bags are permitted. We won’t have room in the vans for everyone to bring 2 bags, and we’ll need some people to bring equipment as their 2nd bag. !PACKING TIPS: ! Pack toiletries in a large make-up bag ! ! ! Pack underwear and socks in a large zip lock bag for easy access Wear layers to bed instead of packing additional blankets o Blankets are on sale at the Amor store at camp for $20 american !THINGS INCLUDED IN MEXICO: -Camping chair -Mattress -Lantern (1 per tent) -All cooking stuff -Toilet paper ! ! page 6 of 19! Bow Valley Christian Church Spring Break 2015 Mexico Mission Trip Application !Complete the following questions in full. If additional space is required, please attach a separate page to this form. !P !1. Name I ERSONAL NFORMATION 2. Address First Middle Last City Street Address Province P/C ! E-mail Address: ____________________________ Phone: (_____) ________________ !3. Date of Birth: (DD/MM/YYYY) ________________ !4. Gender: Male Female ________________ !5. City of Birth: ________________________ Country Citizenship: ________________ !6. Check what best describes your health: Excellent of Birth: Good Fair Poor !7. Health Care Number: ____________________________ Prov: ____________ !8. Parents names (if under 18): !9. Do you speak Spanish: (Circle one) ! No Limited Fair Well “My Name is Inigo Montoya” !10. Do you attend Bow Valley Christian Church? ________ If yes for how long? _______ !11. Have you ever been on a trip like this one before? List where, when, the type of trip and how long you were there? ! page 7 of 19! 11. Why do you want to go on this trip? ! 12. What kind of skills, abilities and talents do you have? (Construction, Music, Teaching, Singing, Photography, Video, Knitting, Excel Spreadsheet guru, etc. …) ! 13. Are you willing to work with others whose nature and temperament might be different and even difficult to you? Yes No ! If yes, please tell a story of a time you did this; if no, please share why !! ! page 8 of 19! 14. Describe your spiritual journey ! 15. Describe your character (the type of person you are): 16. If someone asked you, “Who is Jesus?” what would you say? 17. Please attach a photocopy of your passport. If you do not have a passport, you must obtain one before the trip. If you are over 25 years old ! ! please attach a photocopy of your driver’s license page 9 of 19! REFERENCES: Please give two references that we can contact. Either an employer or teacher is great. Please let your references know that we will be contacting them !Reference 1 ________________________ Occupation: ________________________ ! Name: Phone: ________________________ E-Mail: ________________________ !Reference 2 Name: Occupation: ________________________ ! Phone: ________________________ ________________________ E-Mail: _______________________ !! Signature: ________________________ Date: ________________________ !Once you have completed the application package, please drop it off with Will Proudfoot at the church or send it to the address below: !Bow Valley Christian Church Attn: Will Proudfoot 5300, 53 Avenue NW Calgary, AB T3A 2G8 ! page 10 of 19! Short Term Service Medical Form ! Name: ________________________ ! !! Please describe any medical condition that a doctor might need to know during the trip: !What prescription medications do you take (generic name, strength, and frequency of dosage)? What is your blood type?_____ Are you pregnant?(Y/N) ___ If so, what is the due date _______ !Describe your general health condition: (Active, No physical activity …) ! !Please list all known allergies: ! ! ! ! page 11 of 19! Has your doctor, or any other medical professional, advised you not to participate in this or any other short-term mission trip, or similar forays into less developed countries? !In the event of an emergency, whom should we notify? (Please provide two contacts) !Emergency Contact #1 Name: ________________________ !Relationship: Telephone: !Emergency Contact #2 Name: ________________________ !Relationship: !I ______________________________ have read theTelephone: above and I have answered truthfullyto all questions. !! Participants signature:______________________________________ !Date:_____________________________________ !! For persons under the age of 18: !Parent signature:___________________________________________ !Date:____________________________________ ! ! ! page 12 of 19! Short Term Service Standard of Conduct Agreement ! As a group you should be committed to honoring, respecting and working in harmony with each group member, treating one another as you wish to be treated. We are going as servants of Christ, and our attitudes and actions are the most visible reflection of that. These standards of conduct are put in place so that there are no questions regarding expected conduct while on a mission trip. ! A CONTRACT ON PERSONAL CONDUCT ! ! 1. Go to serve by keeping every environment you are in clean. Clean up after yourself, during travel, while at the worksite and at the campsite. 2. On the trip respect those in authority, as they will respect you. Having leaders helps ensure safety and a smooth trip. You are expected to listen to team leaders. Disrespect towards anyone will not be tolerated. ! 3. Go to experience accountability with each other. You are required to use the buddy system. Never go off by yourself no matter what age. Always have at least one other person with you and inform a leader of where you are going. ! ! 4. Go to experience community with one another. Do not leave the assigned or expected areas at any time. ! 5. Go to experience God’s creation and the diversity of climate. Come prepared. 6. Go to be challenged. There will be some experiences that may be difficult for you whether physical, emotional, mental and even spiritual. Allow these experiences to teach you and build your character. ! ! ! ! !! 7. Go to focus on the service and work set before you. This trip is about the people we desire to serve. Sharing Christ’s love is an amazing gift that each of us can share. 8. No public displays of affection between dating couples. Stay out of tents of opposite gender at all times. Do not use this trip as an opportunity to hook up, as it distracts from the purpose of the trip. 9. Dress appropriately for a cross cultural experience. What might be appropriate in Alberta is not necessarily appropriate in other cultures. 10. Consumption of alcohol or illegal drugs will not be permitted on this trip regardless of age. We also will not permit alcohol to be purchased and brought back with us. I ______________________________ have read the above and I understand that I have agreed to keep all points of the conduct agreement. If I fail to do so, I know that disciplinary actions will follow and may even result in being sent home at my own expense, or the expense of my parent or guardian. !! ! ! Participants signature:______________________________________ Date:_____________________________________ For persons under the age of 18 Parent signature:___________________________________________ Date:____________________________________ ! ! ! page 13 of 19! RELEASE AND WAIVER In consideration of participating in the MISSON TRIP TO MEXICO from March 22, 2015 to March 30, 2015 with BOW VALLEY CHRISTIAN CHURCH, which trip has been coordinated by AMOR MINISTRIES and all related events and activities, (the "Mexico Mission Trip”), the undersigned, on his or her own behalf and on behalf of his or her personal representatives, assigns, heirs and next of kin: 1. Agrees and acknowledges that the undersigned is qualified, in good health and in proper physical condition to participate in the Mexico Mission Trip; (In the instance of the parent/legal guardian signing on behalf of the participant, he or she agrees and acknowledges that they understand the nature of the minor's experience and capabilities and believe the minor to be qualified, in good health and in proper physical condition to participate in the Mexico Mission Trip); 2. Acknowledges and fully understands that each participant will be engaging in activities that may involve risk of serious injury, possibly including permanent disability and death, and social and economic losses which may result not only from their own actions, inactions or negligence, but from the actions, inactions or negligence of others. The undersigned also assumes all of the foregoing risks and accept personal responsibility for the damages following such injury, permanent disability or death; 3. Acknowledges that it is the participant's responsibility to be properly insured and/or pay all medical costs in the event of an injury, and to be knowledgeable of where to contact assistance in the case of an emergency; 4. Releases, waives, discharges, holds harmless and covenants not to sue Bow Valley Christian Church, its administrators, officers, directors or agents, employees or volunteers and other participants or sponsors of the trip (“the Releasees"), from demands, losses or damages on account of injury, including death or damage to property, caused or alleged to be caused in whole or in part by the negligence of any Releasee or otherwise; 5. Agrees and acknowledges that in the event that the undersigned sustains or suffers any injury or illness while participating in the Mexico Mission Trip, the undersigned hereby authorizes any emergency first aid, medication, medical treatment or surgery necessary by licensed medical personnel. The undersigned have read the above waiver and release, understands it, have signed it voluntarily and understands that they have given up rights by signing it. ! Printed name of Participant ! Signature of Participant Date (For participant under 18) ! Printed name of Parent/Guardian ! SIGNATURE OF PARENT/GUARDIAN ! !! page 14 of 19! DATE ! Cost Breakdown (According to last years trip, prices are subject to change) ! MEXICO ! Amor Tools -‐ $35/person (4 tool kits) Amor Cost/person -‐ $280/person (All building supplies, secure campsite, Amor supervisor, 4 days 5 nights) Camping Pro’s -‐ $220/person (14 meals, 5 nights) TOTAL -‐ $535 ! TRAVEL ! Airfare -‐ Vans -‐ ! CALIFORNIA ! Food Hotels ! $850/person (round-‐trip approximate cost) $110/person (Four 15 passenger van rentals, 12 tanks of gas, vehicle insurance) TOTAL -‐ $960 $70/person (7 meals, breakfast provided by hotel) $60/person (3 nights @ $20/night/person) TOTAL -‐ $130 PRIOR TO TRIP Traveller’s insurance (can be bought through Bow Valley) Notarized letter Passport ! ! ! TOTAL -‐ APPRX. $1625 ! ! ! ! ! ** You will likely want some money for snacks and souvenirs. *** financial plan based on low canadian dollar as experienced last year. We will update the finances closer to the trip & reduce the final cost if possible. ! ! page 15 of 19! ! Financial Plan for Mexico Trip Deposit: $200 with application by Oct. 27 (non-refundable) Fundraising: Our desire is to raise all the funds for this trip. This takes work though!!! We have a number of fundraisers planned & are hoping to have a team of people who will steer our fundraising for this trip! It also never hurts to be creative in your own personal fundraising! Everyone is asked to participate in fundraisers - it builds team as well as makes us money! We will have group fundraisers as well as individual options. We will also send out fundraising letters - this is usually a great way to make up a significant amount of the cost! Family, friends, coworkers and church members are often excited and wanting to support people going to make a difference in another part of the world! Fundraising Possibilities: For the group: Coco-Brooks Pizza sales Bottle drives ! For individuals: KidScenes child care at Corporate events Company Donations Fundraising Letters Creative opportunities from student ! page 16 of 19! ! Sponsorship Letters Sponsorship Letters are an important part of our Mexico Mission Trip Fundraising! We will continue to work hard on our other fundraisers . . . BUT this is a great way to invite all kinds of other people to be involved!!! ! How to have success with sponsorship letters: ! • Pray! It works, try it :) • Make a up list of friends, family, acquaintances. Anyone you think might be willing to support this trip. Just write down any name you can think of! Even if you’re not sure you want to send them a letter, write it down! The more, the merrier - one name might help you think of another, so just write them down! • Go through your list & start adding addresses. Decide who you’ll invite to partner. Remember, if 35 people give you $50, you’re done! • Personalize your letter! People want to hear from you, not a form letter! Make it your own. Add a hand written section, add a photo, etc! It’ll help your success. • Make sure you have your envelopes ready, add in the addresses ones. • Mail ‘em! If they don’t go in the mail, you won’t have much success!!! • We have added an online donation option. Read about it below, it’s been added to the Sample Letter. • If you are writing to people in the US, we have the possibility of giving tax receipts there also. Please e-mail for details. ! Good Luck!!! If you need any help - paper, envelopes, ideas, etc! Let me know!!! ! Will !! !! ! page 17 of 19! !! Dear ! Make Over: Home Building Edition, Mexico, 2015 !I am excitedRe:to letExtreme you know I will be traveling with my Bow Valley Christian Church youth group to Rosarito, Mexico Spring Break, 2015. This is not a vacation for me but instead, my youth group and I will be building houses for families in need. It will be a real chance to break a generational cycle of poverty for these families! Details: On Sunday, March 22, we will depart by air from Calgary, arriving Los Angeles, and then will travel by bus to Rosarito, Mexico. Construction will begin the morning of Monday, March 23, with the final construction complete on Friday, March 26. Upon completion, we will have the pleasure of presenting the keys to our families! I am expecting this to be a life changing experience not only for the families, but also for me. Following this exciting day, we will travel back to Anaheim, California, and spend the next 3 days debriefing and having some fun as a group. On Sunday, March 29 we will spend the day as a group, attend a church worship service in the evening and then on Monday March 30, we will return Calgary. !The total cost of my mission’s experience is approx. $1600 (includes transportation, meals, accommodation, building supplies etc.) !Plan of Action to Raise My Sponsorship: In order to raise my sponsorship, my youth group and I will be working hard! We have done child care for numerous organized events, we have sold Coco-Brooks Pizza, and we will be doing bottle drives. I am committed to raising my sponsorship by participating in the group sponsorship raising activities, and am personally taking responsibility with raising the rest of the required funds. Would you consider supporting me financially and/or in prayer? You would become a partner in making a difference in a family’s life. How to Financially Support Me: You can send money in to 5300 53 Ave NW Calgary, AB, T3A2G8. Please make your cheque payable to Bow Valley Christian Church. Please don’t write my name anywhere on the cheque. Please put a note/sticky note along with your donation in the envelope indicating that your gift is for me for the Mexico Trip. Your donation will directly support me and is income tax receiptable (all gifts over $10) Also, you can donate online at www.bvccweb.ca. You will see a category called “online giving”, click on “give now” and you will see an option to give to the Mexico Mission Trip. In the comments area please specify that your gift is for me. In addition to this information, if you have any questions, I would be happy to answer them, and if I don’t have the immediate answer, I will find the answer for you. My contact information is: (Name, address) e-mail: ( ) Telephone number ( ) !Thank you for considering this partnering opportunity. !Sincerely, !First and last name !! ! page 18 of 19! Parental Travel Consent ! To Whom it May Concern: ! I, ___________________________________ am the lawful parent/legal guardian of: ! Name: ___________________________________________________________________________ ! Birth Date: ______________________________________________________________________ ! Birth Place: _____________________________________________________________________ ! Passport Number and Date of Issuance: _____________________________________ ! Our child, ______________________________________, has our consent to travel with BOW VALLEY CHRISTIAN CHURCH and AMOR MINISTRIES to MEXICO, via the UNITED STATES OF AMERICA for the following period: ! Departure Date :_________________________ Return Date:________________________________ ! Our child will be staying at _____________________________________ in Mexico. ! Any questions regarding this consent can be directed to us at: ! Address: _____________________________________________________________________________________ Home Phone Number: ______________________________________________________________________ Cell Number:_________________________________________________________________________________ ! I, ____________________________, give approval for Bow Valley Christian Church & Amor Ministries, to travel outside of Canada with my children, and are hereby authorized by and I make this solemn declaration conscientiously believing it to be true and knowing that it is of the same force and effect as if I made it under oath. ! ____________________________________________ Signature ! Declared before me at Calgary, Alberta, this _______day of _________________________,2015 ! ! ______________________________________________ Name Barrister & Solicitor Notary Public in the Province of Alberta ! page 19 of 19!
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