MINUTES OF MEETING 147, July 2014

MINUTES
WHITECLIFFS TO CAMERONS BIGHT FORESHORE RESERVES
COMMITTEE OF MANAGEMENT INC
Meeting 147 – Monday 21st July, 2014
Held at Collins Settlement Site, Leggett Way, Sorrento
Present:
COMMITTEE:
Georgina Plumridge (Chair), Dennis Bertotto, Francis Egan, Graham
Goudie, Ian McBeath (Vice Chair), Terese Dalman
VISITORS;
Brian Smith (BYS Commodore)
STAFF:
Richard Brennan, Yvonne Donaldson
APOLOGIES:
Derek Ryan
_________________________________________________________________________________
Meeting opened 8:37am
Due to a Declaration of Interest, IMcB chaired the meeting to Item 4.2. GP then resumed
the role of chair for the remainder of the meeting.
1.
2.
Apologies: DR
Corrections to/approval of Minutes of the previous meeting:
Motion: That the minutes of the meeting on Monday 16th June 2014, be approved
Moved: GG
Seconded: GP
3.
3.1
Agenda Items:
Possible Relocation of Boatshed – RB has been in discussions with DEPI and boatshed
owner concerning damage to the boatshed during the recent storms. Possible relocation of
the boatshed was a consideration.
Motion: CoM support the removal and resighting of the boatshed to an appropriate site.
Moved: IMcB
Seconded: GG
Carried
4 for (IMcB + casting vote, GG, GP), 3 abstain (DB, FE, TD)
4.
4.1
Business arising from the previous minutes:
Blairgowrie Yacht Squadron
Redevelopment
B Smith presented to the CoM the BYS clubhouse variations
Motion: That the BYS Planning Permit amendment as contained in the endorsed drawings
marked ITN Plans dated 13/6/14 as duly acknowledged by the MPS be approved and such
approval communicated to the BYS and MPS
Moved: IMcB
Seconded: GG
Carried
4 for (IMcB + casting vote, GG, DR proxy vote), 3 against (DB, FE, TD), 1 abstain (GP)
Action: IMCB to inform BYS, DEPI and MPS of the motion decision
DB/DR/FE/GG
IMcB
Sand Management – BYS to view the coastal engineer proposal and will have further
discussions with their consultants.
Carried forward
BYS Lease – Ongoing discussions with BYS regarding lease conditions for new lease at the
completion of the harbour extension.
Carried forward
4.2
4.3
4.4
Coastal Trail “Brief”
Sub-committee – DB, GP, TD
Ongoing
Real Estate Signage
Action: RB to contact MPS representative regarding feedback on Draft Signage Policy and
to seek support for a uniform policy for all areas.
Tour Operators & Licensing
Motion: The CoM approve the final version of the Tour Operators & Licensing Policy as
circularised 14/6/14.
Moved: DB
Seconded: IMcB
Carried Unanimous
Discussion regarding how to manage and implement the Policy.
Action: TD to enquire with DEPI if any commercial operators have contacted them in
regards to operating on the foreshore
Action: TD to find out what requirements are needed from a signage perspective and advise
RB of the outcome
Item closed
MINUTES of Meeting 147, July 2014
DB/GP/TD
RB
TD
TD
-24.5
4.6
4.7
Relocation Project
Sub-committee and RB to hold a meeting to identify the next stage of the office and workshop
relocation.
Ongoing
Business Model Review
Action: TD to arrange dates for the sub-committee to meet and review the Coastal
Management Plan using the Report from Second Workshop document.
Sub-committee DR, GG, GP, TD
Carried forward
Dog Issues
RB shall be attending a meeting with MPS Manager of Environment Protection and
Community Safety 30/7/14.
4.8
Parking Issues
Permits as a possibility to alleviate the parking issue during the peak season was discussed.
Item closed
4.9
Portsea Nippers
A proposal for the Portsea Nippers to use the area west of the BYS to the sand boat ramp
area for their events is to be placed on hold until some foreshore issues are managed.
Item is on hold until September 2014.
4.10
4.11
Foreshore Toilets
Action: RB and GG to work together toward enhancing facilities along the foreshore
Carried forward to September
Blairgowrie Fence
RB has been in communications with DEPI and MPS regarding the pedestrian fence and
wind- blown sand on Point Nepean Road, Blairgowrie.
A mesh covering has been placed on the pedestrian fence at Blairgowrie which has
alleviated some of the problem.
Ongoing
5.
Correspondence In/Out
The Correspondence In/Out for July 2014 was presented
Motion: That the correspondence for July 2014 to date be accepted
Moved: DB
Seconded: IMcB
6.
6.1
Reports:
Treasurers Report
The Treasurer’s reports for June 2014 were presented
Motion: That the Financial Reports June 2014 as reported be accepted
Moved: DB
Seconded: IMcB
DR/GG/IMcB
DR/GG/GP/TD
RB
RB
RB/GG
RB
RB circulated and presented the draft Budget Report 2014/15 to CoM for discussion.
Motion: CoM approve the Annual Budget 2014/15
Moved: DB
Seconded: GG
Carried unanimous
Action: Approval for Financial Report For Year Ended 30 June 2014 to be circulated via
and approved via email for acceptance by 1/8/14
CoM have thanked DR for his input and preparation of financial statements and budget
6.2
Foreshore Report
The Foreshore report for July 2014 was presented
Motion: That the Foreshore Report for July 2014 be accepted
Moved: DB
Seconded: IMcB Carried
MINUTES of Meeting 147, July 2014
CoM
-3-
7.
Agenda Items for Next Meeting
8.
8.1
New Business Arising
Amendment to Motion from June 2014 meeting item 4.1
Amended Motion: CoM supports the necessary changes to storage arrangements of BYS sailing
equipment, subject to the appropriate approvals
Moved: DB
Seconded: GG
Carried
The meeting closed at 12:27 pm.
The next meeting will be on Monday 18th of August 2014 at 8.30 a.m. at the Collins
Settlement Site, Leggett Way, Sorrento
MINUTES of Meeting 147, July 2014

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