June 2014 - University of Toronto Scarborough

CAMPUS SAFETY & SECURITY
University of Toronto Scarborough
Joint Health and Safety Committee
Minutes
Date:
Time:
Location:
Present Absent
(v)
(v)
Tuesday, June 3, 2014
9:30 – 10:30 a.m.
Council Chamber AA160
Name
Member
Category
(*)
M
UTFA
v
v
William (Bill)
Gough
Mary Ann Vernon
Kerri Kistnasami
W
W
USW (v)
USW
v
v
Louise Beckley
Arthus Bihis
M
W
Non-union
USW
Chai Chen
Ron Crozier
Julie Cuttress
Nina Dhir
Raafat Helmy
Ravneet Kaur
Bob King
Elsa Kiosses
Allison Lee
Alex Macaulay
Patricia McKenna
Jon Hayes
W
W
W
W
M
W
W
M
W
M
W
W
USW (v)
USW (v)
USW
USW
Non-union (v)
USW
CUPE 3261
Non-union
USW (v)
Non-union
USW
Carpenters &
Allied Workers
Local 27
CAW 2003
Non-Union
USW
Non-union
OPSEU 519
USW
USW
USW
UTFA
Non-union
v
v
v
v
v
v
v
v
v
v
v
v
v
v
v
v
v
v
Rajesh Patel
Gary Pitcher
Ann-Marie Smith
Katheleene Smith
Natalie Smith
David Steele
Sobiya Syed
Ryan Tomlinson
Rongmin Zhao
Holly Yuen
Certified
Member
(v)
Work Location
(Dept., Bldg., Room)
Department of Physical & Environment Sciences
(Co Chair)
Library (Co Chair)
Campus Safety & Security
(Secretary)
Human Resource Services
Department of English and Centre for French and
Linguistics
Department of Physical & Environmental Sciences
Physical Education & Athletics
Library at University of Toronto Scarborough
Department of Psychology
Facilities Management
IITS- Information & Instructional Technology Services
Facilities Management (Maintenance)
Health and Wellness Centre
Department of Computer & Mathematical Sciences
Facilities Management
Financial Services
Facilities Management
W
Facilities Management (Engineering)
M
Campus Safety & Security
W
Department of Social Sciences
M
Computer & Mathematical Sciences
W
Campus Police Services
v
W
Student Housing & Residence Life
v
W
AccessAbility Services
v
W
Design & Construction Management
v
W
Department of Biological Sciences
v
EHS
Campus Safety & Security (EHS)
Consultant
v
Joanne Quinn
M
External/Guest N'Sheemaehn Child Care Centre
(*) W – Worker/Non-management (if unionized, record name of union) M – Management E – Ex-officio
*Guest, Jeremy Wills –SCSU Operations Co-ordinator
*Guest, Rob Sarson- Facilities- Ground
1.
i.
Item
Discussion
2.
Business Arising from the Minutes
3.
MINUTES OF THE PREVIOUS MEETING:
Minutes of the meeting March 4, 2014 accepted as written.
i.
Announcement: Worker Co-Chair Chai Chen (2 year term)
Ms. Vernon announced to the committee that in September Chai Chen will be the new
worker co-chair of the committee and welcomed him to the position. Mr. Gough also took
the opportunity to thank Ms. Vernon for all of her work on the committee and stated that
he was happy that she would still be in the committee. (Item closed)
ii.
Caretaking Concerns Update
Air quality handling sample tests were conducted in both day and night hours. The results
of the testing were shown to be within the normal range. Additional training material was
given to the caretaking staff specifically focusing on procedures for cleaning labs. This
item will remain open until all of the items discussed in the meeting where concerns were
brought forward are addressed. Currently there is only 1 item left outstanding. Alex
Macaulay will be working on updating the caretaking manual to customize and have it
reflect UTSC rather than the St. George Campus. (Item open)
iii.
Proposal for Pedestrian Pathway
Mr. Pitcher announced that he is still waiting for more information from the CDD that was
submitted, but it seems to be moving forward. Mr. Pitcher also discussed the construction
of the bridge that is also proposed to be built above the intersection of Ellesmere and
Military Trail. Meetings are currently taking place and many discussions are being had to
plan the many upcoming buildings and structures. (Item open)
iv.
Traffic Study of Ellesmere and Military Trail
The results of the traffic study from Toronto Police Services were circulated prior to this
meeting. In the document, it is recommended that the status quo remain the same and
that it is not necessary to have Campus Community Police directing traffic at this time.
The report was a disappointment. The proposed pedestrian bridge may help address
safety concerns with traffic at the intersection.
New Business
i.
Quarterly Inspection of First Aid Stations
Ms. Kistnasami reported that the email for the quarterly inspections was sent out in May,
and all first aid kits have been replenished with any supplies that were requested. Ms.
Yuen and Ms. Kistnasami will be having a meeting in the near future to review protocols
and first aid coverage for the departments who have employees that work on shifts. This
meeting will ensure that all supervisors are aware of the protocols, and that there is
adequate coverage and people trained for anyone who does not work during business
hours. (Item ongoing)
ii.
Quarterly Inspection of Spill Kits
Ms. Kistnasami reported that the email for the quarterly inspections of the spill kits was
sent out, and all kits have been checked and reported to be complete. (Item ongoing)
iii.
Accident Reports - Confidential
There were 4 health care accident/incidents reported from the period of March 1- June 1,
2014. 2 of these incidents resulted in loss of time. 3 incidents were categorized as slips/
falls on the same level and 1 was a reaction/allergy to food. This one particular incident
occurred when someone microwaved their lunch in the department, and an employee
had an allergic reaction from the fumes. This person has a severe allergy, and so WSIB
did approve the loss time. The department has communicated the allergy to all of the
employees, and nobody is to bring that type of food in the office or the departmental
kitchen. Ms. Yuen informed the committee that if they or anyone that they know has a
severe allergy, it must be reported to the supervisor so that accommodations can be
made. (Item ongoing)
iv.
Mandatory Health and Safety Awareness Training
The office of Environmental Health and Safety are working closely with Human Resource
Services to comply with the new regulation under the Occupational Health and Safety
st
Act. In this regulation, it states that as of July 1 , 2014- all employers must ensure that
their employees and supervisors complete a basic occupational health and safety
awareness training program. An email has been sent out by UTSC’s EHS office with
instructions of how to access the 1 hour on-line course. Ms. Yuen will also be holding 4
in-class sessions for those who prefer to take it in a class setting or for those employees
that do not have access to a computer. At this time, we have approximately 200-250
employees that have completed the test. An update will be given at the next meeting.
(Item open)
v.
Ministry of Labour Visit
Ms. Yuen informed the committee that UTSC has recently had a visit from the Ministry of
Labour to investigate a worker’s complaint. The complaint was regarding someone that
did not have a sink to wash their hands in their lab room. When investigated, the ministry
of labour determined that the particular lab did not require a sink. While on site, more
complaints came up from the same employee, and 2 orders were written. As a result of
air quality concerns, tests were run. The results indicated that it is well within the
acceptable limits for the Ministry of Labour. Mould was also identified in a laboratory
fridge cupboard and was cleaned with the appropriate agents. Chemical storage
practices in the lab were also improved. The University has completed all
recommendations from the ministry regarding the issues, and is now in compliance under
the Ministry of Labour’s standards. If anyone wants details to the orders, they can contact
the UTSC EHS office, or view the orders that will be posted for 6 weeks on all of the
Campus Safety & Security Boards on Campus. (Item closed)
4.
Workers Interior Workplace Inspection Reports
a) Bob King- Caretaking Closets
Mr. King was not able to complete his inspection for the June meeting. –Deferred for
nd
the 2 time, but will be ready in September.
b) Chai Chen- Physical & Environmental Sciences
Ms. Chen submitted his inspection on May 2, 2014.There were a few discrepancies
found regarding eyewash stations, and a broken asbestos tile. Ms. Kistnasami is
following up with the items.
c) Rongmin Zhao – Bio Sci & Associated Offices
th
Mr. Zhao submitted his inspection in on May 29 . A few rooms had ventilation issues.
Ms. Yuen will be taking some temperature and air testing in the near future. Room
SW 432 has a light bulb that frequently blows out. It was recommended that this be
looked into to see if there is an underlying cause. Nothing major was noted.
d) Nina Dhir- Psychology Labs & Associated Offices
Ms. Dhir completed the inspection in the Psychology areas, and found a few issues
but noted that they weren’t significant. Ms. Kistnasami will follow up with the items.
Some of the temperature issues that were long standing had been investigated, and
monitored through the new Temperature Protocol, but was found to be within the
normal ranges.
rd
e) Ron Crozier- 3 Floor Science Wing Admin Office Spaces
Mr. Corzier was not in attendance at this meeting. The item will be deferred for the
next meeting.
f)
nd
Ravneet Kaur – Telecom Rooms & 2 Floor Bladen Wing IITS Rooms
th
Ms. Kaur submitted her inspection on May 30 , and has also met with Ms. Yuen.
There were a few areas that were noted to have housekeeping issues with cables
and equipment that were sticking out making it impossible to close the closet door
leading to the council chamber. There were also a few room numbers that were not
labelled correctly. If there was an emergency with people working in these rooms,
campus police may have a hard time locating them. Ms. Kistnasami has already had
a meeting with Ms. Darlene Petke, and has sorted out some of the room numbers.
Ms. Kistnasami will request that Facilities Management make the proper door locater
signage. A big gap was noted in the floor to 2 of the rooms as well. Ms. Yuen is
investigating to recommend a suitable solution.
(Item ongoing)
5.
Mould and Quarterly Inspection Reports
Mr. Macaulay was not at this meeting. This item will be deferred for the next meeting.
(Item ongoing)
6.
External Grounds
Mr. Sarson gave a quick update on the ice storm damage that occurred in January.
Grounds had immediately removed any of the dangers that could cause immediate harm
and focused on the residence area. All trees and wood have been removed since then,
and corrective pruning is now being completed down by the Valley where a lot of damage
had occurred. Mr. Sarson also noted that carpenter ants had been identified on one of
the trees, and the tree has now been removed as well. (Item closed)
7.
Deferred Ongoing Items
a) Miller Lash Pathway
b) Workplace Violence Assessments
c) Traffic Study of Ellesmere and Military Trail- (quick update discussed in other business)
d) Outdoor Lighting on Campus- Final Plan
NEXT MEETING:
Date: September 9, 2014,
Time: 9:00 – 10:00 a.m.
Location: Council Chamber AA160
(Item ongoing)
Kerri Kistnasami, Secretary
SIGNATURES:
William Gough
(Management Co-Chair)
cc:
Mary Ann Vernon
(Worker Co-Chair)
Department Heads
Safety Bulletin Board in the Meeting Place at UofT Scarborough
Office of Environmental Health and Safety, 215 Huron Street, 7th Floor
cc:
Unions –
Wayne Dealy, Chair: Canadian Union of Public Employees, Local 3902, Teaching Assistants
Allan James, President - Canadian Union of Public Employees, Local 3261 Full-Time & Part-Time, Service
Workers Mike Yorke, Business Representative/Recording Secretary - Carpenters & Allied Workers, Local
27,Carpenters Brian Stevens, National Representative - CAW – Canada and its Local 2003, Operating
Engineers B. Sandy Habus, Recording Secretary – CAW – Canada and its Local 2003, Operating Engineers
Cecil Beckford, Staff Representative – Ontario Public Service Employees Union, Local 519, Campus Police
Paul Tsang, President – United Steel Workers of America USWA, Local 1998, Staff Appointed & Casual
Admin Staff

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