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lutheranworld.org
Please apply in English through jobup.ch with motivation letter,
CV and three references by 14 December 2014
The Lutheran World Federation (LWF) is an international organization comprising 144
Lutheran (Protestant) member churches worldwide, active in theological issues, social
work, humanitarian assistance and development programs in over 30 countries. It has
65 staff members in Geneva and 31 international staff in country programs.
LWF has an opening in its Geneva office as of 1 February 2015, or to be negotiated, for
a
FINANCE ASSISTANT
IN THE DEPARTMENT FOR WORLD SERVICE
As part of the DWS Finance Team, the position holder provides financial/accounting and
administrative services and support to the Finance Unit in terms of income, payments,
reports, filing and compiling reports.
Required qualifications:

Accounting training and/or commercial college with diploma.

Proven working experience preferably in an international environment.

Strong Excel and basic word computer skills.

Ability to work in a flexible and organized manner and to share work with
colleagues, shifting tasks as needed.

Ability to adapt to changing priorities and deadlines.

Team oriented and interpersonal skills.

Fluency in English and good French. Knowledge of Spanish and/or German would
be an asset.
Only short-listed candidates will be contacted.
No agencies please.
LUTHERISCHER WELTBUND
FÉDÉRATION LUTHÉRIENNE MONDIALE
FEDERACIÓN LUTERANA MUNDIAL
P.O: Box 2100, Route de Ferney 150, CH-1211 Geneva 2
lutheranworld.org
Position Description
Position Title: Finance Assistant
Department:
Department for World Service
Position No.
9411.04
Incumbent:
to be hired
Date: November 2014
Direct Supervisor:
Global Finance Coordinator
Supervises:
n/a
Salary
Grade:
To be reviewed
Work Time
Travel
extensive (more than 20 days/year)
limited (7 – 19 days/year)
little (less than 7 days/year)
none
Content of the position
Basic purpose
As part of the DWS Finance Team, the job holder provides
financial/accounting and administrative services and support to the
Finance Unit in terms of income, payments, reports, filing and
compiling reports.
Basic Position
Qualifications

Accounting training and/or commercial college with diploma or
certificate

Proven working experience preferably in an international
environment and/or with people of different cultural
backgrounds

Strong Excel and basic word computer skills

Ability to work in a flexible and organized manner and to
share work with other colleagues, shifting tasks as needed

Ability to adapt to changing priorities and deadlines

Team oriented and interpersonal skills
Three or four years of
job training
apprenticeship)
Secondary-level high
school/technical/comme
rcial school
Tertiary-level
technical/commercial
college
University
Additional Study and
Experience
LUTHERISCHER WELTBUND
FÉDÉRATION LUTHÉRIENNE MONDIALE
FEDERACIÓN LUTERANA MUNDIAL
P.O: Box 2100, Route de Ferney 150, CH-1211 Geneva 2
Tel. +41/22-791 61 11, Direct +41/22-791 xx xx
Fax +41/22-791 xx xx, E-Mail [email protected]
Years of Experience
Language Knowledge
English
French
German
Spanish
Other :
Requirement
0 to 2 years
3 to 7 years
8 to 12 years
over 13 years
Requirement
Basic
knowledge
Speak and
understand
Write and
discuss
Excellent
Good
Excellent
Good
Excellent
Good
Experience in
Supervision
Position Environment
Main duties
Desirable
0 to 2 years
3 to 7 years
8 to 12 years
over 13 years
Desirable
yes
Basic
knowledge
Speak and
understand
Write and
discuss
Fair
Fair
Fair
Fair
Fair
Fair
no
This position deals with the handling of various financial and
administrative duties related to the functioning of the finance unit. It
requires flexibility particularly with regard to assessing priorities of
work given.
The position holder is in contact with all units in the department for
exchange of information and working as a member of the team as
well with DWS country programs as may be appropriate.
1.
2.
3.
4.
5.
6.
7.
8.
LUTHERISCHER WELTBUND
FÉDÉRATION LUTHÉRIENNE MONDIALE
FEDERACIÓN LUTERANA MUNDIAL
Prepares the DWS Global cash flow and updates the quarterly
forecast on a monthly basis.
Prepares a monthly cash flow summary of the DWS country
programs for the LWF Office for Finance.
Reviews the current account reconciliations, received from the
DWS country programs and prepares the journal entries where
necessary.
Controls funding transfers to DWS programs by ensuring that
sufficient funds are available in the country current accounts
and that funding requests are supported by cash flow
statements.
Controls the frequency of financial reports from country offices
by tracking the receipt of electronic and hard copies of financial
and narrative reports.
Compiles consolidation of transactions and provide support for
the global statutory audit in preparing lead schedule of debtors,
grants receivables and carrying out other audit preparation
responsibilities assigned by the Global Finance Coordinator.
Compiles the spread sheets for the assurances, pledges, and
income received from all sources in collaboration with the
Deputy Finance Coordinators.
Ensures that the audit reporting deadlines are met by issuing
PCFA, audit reports and management letters to donors once
9.
10.
11.
12.
13.
14.
15.
Special duties
they have been approved by the Global Finance Coordinator.
Ensures that the DWS archive is properly maintained with
regards to monthly financial report and annuals audited
statements.
Identifies and codes all DWS income to the respective SAGE
codes and issues receipts for all income to the respective
donors.
Prepares payment vouchers for DWS transfers (country
programs and Geneva), and other creditors; obtains
authorization and forwards to the Office for Finance for
payment.
Maintains the DWS Petty Cash and reconciles with documents.
Prepares, as requested, letters, reports and other documents
for team members maintains computer-based mailing and
meeting lists.
Records, compiles information and organizes the files for staff in
the finance unit; prepares material for archiving.
Organizes and coordinates finance meeting arrangements
including logistical aspects of meetings, conferences,
workshops (such as accommodation, meals, travel, secretarial
support etc.) as directed by the supervisor.
As may be assigned by the supervisor.
Major Challenges
To discharge the assigned duties and responsibilities with accuracy and within given time limits
while having to deal with frequent changes in circumstances and priorities.
LUTHERISCHER WELTBUND
FÉDÉRATION LUTHÉRIENNE MONDIALE
FEDERACIÓN LUTERANA MUNDIAL

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