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M.M. HASAN, IRAS
Sr. Divl. Financial Manager
S.E. Railway, Chakradharpur
[email protected]. No. CKP/EFFY/MCDO/MARCH-2014/
Office of The
Sr Divisional Finance Manager
D.R.M.’s office Complex
Chakradharpur Division,S.E.Railway
West Singhbhum, Jharkhand – 833102
Tele. (Off.) Rly. – 72210
BSNL 06587-238069/236939
fnukad@Date:10.04.2014
Dear Shri …………..
SUB: M.C.D.O. FOR THE MONTH OF MARCH–2014
The salient features of functioning of the Sr. Divisional Financial Manager/ CKP’s Office for the
month of March’ 2014 is as follows:-
1.
FINANCIAL REVIEW AND PROGRESSIVE EXPENDITURE: -
1.1: Revenue Expenses: Budget Grant for 2013-14 is Rs.1502.36 Crores. Approximate expenditure to end of March’2014 is
Rs.1672.57 crore as against PBG of Rs.1588.66 crore. Detail at Annexure“A”.
1.2: Works Expenditure: - Budget Grant for 2013-14 is Rs.185.21 crores. Works expenditure upto Feb’14
is Rs.251.58 crores. Detail at Annexure-“A”
1.3: Performance Efficiency Index:- For the month Feb’2014 duly compared with the figures of
previous year is given below :-
Performance Efficiency Index
1.Gross Originating Earning
2.Gross Working Expenditure
3.Performance Efficiency Index
(Amount in thousand of Rs.)
2012-13
2013-14
(Upto FEB’13)
(Upto FEB’14)
60097015
72764962
12564148
15152071
20.91%
20.82%
From the above data, it can be seen that Gross Originating Earnings has increased by Rs.1266.79 crore
whereas Gross Working expenses also have increased by Rs.258.79 crore as compared to previous
year’s corresponding period. PEI of CKP division has improved by 0.09% in comparison to the previous
year.
2. CASH-IN-TRANSIT (CIT) AND REMITTANCE INTO BANK: The outstanding position at the end March’14 in respect of Remittance into Bank was Rs. 10150.84
lakhs as against Rs.5909.66 lakhs at the end of Feb’ 2014. Accretion and clearance during the month is
to the tune of Rs.145358.20 lakhs and Rs.141117.02 lakhs respectively. Position of Cash-in transit at
the end of March’14 was Nil.
3. ACHIEVEMENTs:1. System of Electronic Disbursement of imprest through SBI has been initiated and SBI imprest Card
has been distributed to all the imprest holders. This was inaugurated by the FA & CAO on 11.9.2013.
2. A new fully renovated PF, NPS & Pension Section was inaugurated by FA & CAO on 11.9.2013
3. The Payment of all settlement dues are being made through RTGS.
4. RTGS Mode has been modified and fully operationalized for salary disbursements. RTGS mode of
payment is also fully operational for Contractor’s bill, Energy Bill & Telephone Bills.
5. Disbursement of PF Advance has also been fully switched over to RTGS Mode. Receipts of the PF
Applications are being registered on-line, resulting in expeditious passing of PF Advance.
6. Pre-2006 Pension cases: - This office has finalized 100% cases of revision of Pension of Pre-2006 of
received cases. Out of total application for revision of Pre-2006 Pension cases, this office received 5156
cases from Sr. DPO/CKP. All the 5156 cases have already been finalized.
7. The Revision of Pension case of post 2006 of 2405 cases has been completed upto 100%. The PRORATA revised pension also has been completed 100% for the cases (772) received in Accounts till date.
The Revision of Pension of Post 2006 has been complete.
8. CKP Division has taken the job of full updation of Pension Master Data.
9. 6(Six) nos.of Audit cases have been closed in the year 2012-13 and till March’14 (2013-14), 14
nos. of cases have been closed.
10. The clearance of Bills Recoverable was effected for Rs. 39.12 crores in 2011-12, Rs.52.76 crores
in 2012-13 and Rs.37.45 crores (upto Mar’14) in 2013-14.
11. On-line submission of Daily cheque Summary statements to HQ/GRC are being done successfully.
12. 100% Pension Master Data updation and validation of total 20647 completed within the target period set
by HQ by department staff accurately.
13. The official website of CKP Division has been converted into Bilingual mode by adding Rajbhasha
to it. Updation of the same is successfully done by the Finance Branch/IT Centre. This is linked with
S.E.Railway website and updated from time to time.
14. The Railway Board’s inspection report 2002 compliance remarks of all paras has been submitted to
FA&CAO (I&E), out of 4 Paras 3(three) paras have been closed.
15. The compliance of Railway Board’s Inspection Report of March 2010 for 65 paras already submitted
to FA&CAO/GRC for closure, out of which 5 paras have been closed.
16. The filing procedure of Income Tax details of Form 24Q. 26Q and Form 24G forms have been
developed in IT Centre/CKP and filed successfully.
17. The intercom facility has been introduced in all Sections in Accounts Department for fast corresponding
between Section Officers and Officers.
18. Successful replacement/ installation of old cheque stationery with new cheque stationery as per RBI
order.
19. Rectification of TNS failure resulting fast running of server through scrupulous scrutiny of IP address
and identification of foreign element in the system.
4. ASSISTANCE SOUGHT FROM HQrs:
I. Posting of shroff from KGP or GRC to Tata shroffing centre: By opening of shroffing centre
for CKP Division from KGP nearly 60% of the workload of KGP has been taken over by Tata but only
one shroff and one Jr.Clerk has been posted. This has made the functioning of shroffing centre
troublesome. The shroffs are managed by the cash office staff of CKP.
II. Requirement of 2 Stenos: At present no single steno is available for six officers. In order to cope up
with the volume of Tender cases, letters, Inspection reports and files, at least two stenos are urgently
required for quick disposal of cases of officers.
III. Shortage of staff & SSOs: Consequent upon the release of two Sr. Section Officers to KGP, one Sr.
Section Officer to Dy. CSTE (Con)/ROU, one SSO to HQrs. Office/GRC and Sri B.K.Sharma SSO
promoted as AFA(W/S)/Sini, Section officer strength of this accounting unit has been drastically reduced
to 17 nos. Present position is as follows:
Category
Sr. SO
Sanction Strength
36
Men on roll
17
Shortage/ Requirement
19
It is informed that the shortage of 19 number of Sr. Section Officers in a unit like CKP Division would
naturally affect the smooth working. To cope with the situation, some Sr. SOs have been assigned the
work of two to three sections which is higher side on their part. Further, withdrawal of DSOs from TATA
and BNDM has increased work load of budget section as Sr. SO Budget hereafter has to look after the
work of DSO/TATA and BNDM in addition to his normal duties.
IV. Nomination of Section Officer from HQ for witnessing Tender Opening at TATA, BNDM,
ROU & JSG.: Frequent tender openings at these stations lead to an average loss of about 30 mandays and also affects the availability of SSOs in the Divisional Office. As such this division is fighting to
improve efficiency in spite of over load of work as they have to go out of office to open tenders. In order
to ensure smooth functioning of the office,s the designated dates of Tender openings would be suitably
communicated to HQ in advance so that the Finance representative can be sent to the Division
accordingly. Due to the retirement of five nos. of Accounts Assistants in the year 2011, the normal work
has got affected also. The vacancy of 06 nos. of Account Assistant becomes difficult to manage the
office. In spite of vacancy of 19 section officer & 14 nos. of AAs this office has improved the efficiency in
work with meagre staff.
V. Provision of PRIME TERMINAL at Tata: Extension terminal of PRIME at Tata has been provided
for convenience in data inputs to the system. This is working successfully and has lead to savings in
expenditure due to controlled staff movements of the Division.
VI. Implementation of I-PAS: After detailed scrutiny and visit to the ECoR HQs at Bhubaneswar, it has
been reasoned out by the Pilot Team of Accounts & I.T. staff at CKP Division that implementation of IPAS against the existing AFRES/PRIME System would be more suitable, staff-friendly and up-to- date
for the day to day working of the Division.
A proposal in this regard, has been sent to HQ/GRC for obtaining necessary endorsements and
infrastructural support for early implementation.
VII. The matter of Direct Cash Lifting from the Stations are on negotiating stage with the IDBI Bank,
Jamshedpur.The proposal has been sent to HQ for further approval in this regard.
VIII. State Bank of India, Chakradharpur branch has agreed to provide terminal for uploading salary and
other transactions through RTGS mode from office premises.
IX. Opening of Sub- Accounts Office at Tata: Based on the persisting demand from local UNION and
economic justification proposed by this office, a proposal has been sent to HQ for approval regarding
opening of a SUB-Accounts Office at Tata.
Yours sincerely
Shri Ranjan Tewari, I.R.A.S
F.A. & C.A.O
South Eastern Railway,
Garden Reach Kolkata-43.
Encl: MPR for Feb’14
Copy to : Divl Rly Manager,S.E.Rly,Chakradharpur for kind information please.
Sr. Divl.Finance Manager
S.E.Railway,Chakradharpur.
ANNEXURE - ’A’
D. No.
1
3A
4B
5C
6D
7E
8F
9G
10H
11J
12K
TOTAL
1.1 Financial Review of Revenue Expenditure VIS-À-VIS Budget Grant for the year
2012-13 and 2013-14
(Amount in Rs. 000)
Budget
Actual
Actual
Budget
P.B.G.
Apprx.
Variation
Grant
Exp. for
Exp.upto
Grant for
upto
Exp.
(col.7 to 6)
for 12-13
12-13
March’13
2013-14
March’14
upto
Excess (+)
March’14
Saving (-)
2
3
4
5
6
7
8
378022
-13840
328222
345000
345000
389623
391862
1646180
-38872
1347744
1379809
1379809
1520027
1685052
1844606
348108
1245774
1455248
1455248
1403855
1496498
862925
43791
714793
715975
715975
750764
819134
835538
762
682852
716232
7162327
837692
834776
2562415
350982
1987429
2096388
2096388
2042069
2211433
1631087
57485
1319796
1403667
1403667
1421950
1573602
5849206
126525
4142929
4819461
4819461
5506275
5722681
711226
544
620615
636948
636948
706063
710682
404457
-36462
412109
392417
392417
445261
440919
13961145
16725662
839023
12802263
13961145 15023579 15886639
1.2 Works Expenditure: (Amount in Rs. 000)
Plan Activities
2011-12
Head
Budget
Actual
grant
Exp.
1600
1700
2100
2900
3000
3100
3200
3300
3600
3700
4100
4200
5100
5200
5300
6400
Traffic Facilities –
Yard remodeling &
Others
Computerisation
Rolling stock
Road safety Works
Road safety Works
Track Renewal
Bridge Works
S&T Works
Other Elect. Works
Traction Distribution
work
Machinery & Plants
W/S & Prodn. Units
Staff quarters
Staff Amenities
Passengers & other
Rly.User’s Amenities
Other Specific
Works
Gross Total
(-)CRRM
NET
37350
0
10752
89317
0
1602819
54700
45739
46826
22124
27860
8900
38234
74878
31638
0
95709
59568
0
1960173
56330
41384
51291
4826
14480
5600
48700
2012-13
Budget
Actual
Grant
Exp.
132715
0
56044
30979
23643
1614874
102313
75395
116568
17745
36196
12614
69384
143853
101453
27198
2086697
0
2086697
39363
0
22656
32954
0
1585763
50278
53164
24365
40132
2149
17866
1121
41857
0
NA
49104
48237
1360178
55924
49323
12138
62648
NA
41077
3445
21068
71008
113830
34441
77872
2549024
0
2549024
2013-14
Budget
Actual
Grant
Exp.
upto
Feb’14
49486
2466764
0
2466764
39973
0
17170
21143
17224
2096836
50590
28673
13934
76063
3114
23794
317
22265
78331
28432
36665
2062163
0
2062163
26390
1831696
0
1852068
0
2515817
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