© HAMILTON LUND PULLMAN MELBOURNE ALBERT PARK REGISTRATION FORM To be sent to [email protected] INFORMATION ABOUT THE MEETING ORGANIZER NAME, FIRST NAME COMPANY CARD NUMBER ADDRESS POSTAL CODE CITY COUNTRY I have read and accept in full the General Terms and Conditions for the offer. DATE SIGNATURE The data collected is processed by Accor as part of the subscription and management of the Accor loyalty programme as well as for claims settlement. You have the right to view and change any data concerning yourself and may do so by writing to [email protected] LAST UPDATE: AUGUST 2014 PAGE 1/2 GENERAL TERMS AND CONDITIONS OFFER DEDICATED TO MEETING ORGANIZERS 1. The Meeting Planner offer is provided by PRO-FID SAS (the Administrator), the company handling customer loyalty for Accor Group hotels. 2. To benefit from the Meeting Planner offer, the Meeting Planner shall cumulatively: – be a member of the Le Club Accorhotels loyalty program, to benefit from Le Club Accorhotels points; – fill in and sign the Meeting Planner Registration form, and send it to the following address: [email protected] If these two conditions are not met, the Meeting Planner offer cannot be applied. 3. Only “Meeting Organizers” are eligible to earn Le Club Accorhotels Meeting Planner points: the physical persons of companies responsible for organizing meetings, conferences and events on behalf of their company, event agencies, professional third-party organizers, finder venues and other contacts in a position to organize a meeting, conference or other professional event at one of the participating hotels. 4. In order to be eligible to earn Le Club Accorhotels Meeting Planner points, Meeting Organizers must be members of the Le Club Accorhotels program and must be employed by the company organizing the event, or by the company that organized or reserved the event at the time of the reservation. 5. The Meeting Organizer does not have to attend the meeting in order to receive Le Club Accorhotels Meeting Planner points. 6. The following events are considered eligible for earning Meeting Planner points: – Any reservation of 7 or more rooms as part of a professional event – Any event reserved for a group of 7 or more people in a professional context – Any reservation of a meeting room, all meal-related expenses, reservation of lodging for a group sold separately or included as part of a Study Day rate, residential seminar and similar events. following brands: Sofitel, Pullman, MGallery, Grand Mercure, Novotel, Mercure or ibis Styles. 12. There is no limit on the number of meetings, conferences or event reservations allowed. 13. The member card number must be provided by the Meeting Organizer when making the reservation (the card number must be included in the contract). 14. “Triple-dipping” is allowed in the following cases: – If some of the participants of the professional event in question also spend one or several nights at the hotel; if said participants are Le Club Accorhotels members and pay their own bill, they are entitled to earn Le Club Accorhotels points, according to the Le Club Accorhotels generosity level. – The Meeting Organizer also earns Le Club Accorhotels Meeting Planner points for these same hotel nights and for the professional meeting. – If an agency or intermediary has guided the Meeting Planner’s choice towards the hotel, this agency or intermediary also earns Le Club Accorhotels Meeting Planner points for these same hotel nights as well as points for the professional event in question. 15. The Meeting Organizer is responsible for ensuring that he or she has the legal authorization to participate in this offer with respect to the applicable professional and ethical rules at his or her company, and declares and warrants to Pro-Fid, Accor, its subsidiaries and agencies, partners and directors, that he or she has informed his or her employer, customers and/or clients about his or her participation in this offer, in particular with respect to the attribution of the personal advantages awarded as described herein. If necessary, the Meeting Organizer agrees to provide proof of said information upon Pro-Fid‘s first request. If adequate proof is not provided, Pro-Fid reserves the right to cancel his or her participation in the current offer without incurring any liability whatsoever or waiving its other rights and remedies. 7. The following services are not eligible for earning points: sub-contracted services (equipment rentals, presenters… ), personnel costs (extra help, technicians…) and extra services paid for directly by participants (mini-bar, etc.). Meeting Planner points are credited provided the event/meeting effectively took place at hotel and once the entire bill is paid. 16. Pro-Fid shall not be held responsible in way for any consequences whatsoever in case the company and its Meeting Organizer do not respect the conditions of this offer. 8. The number of points earned is calculated based on the total bill amount excluding applicable taxes. 18. Le Club Accorhotels rewards hotel vouchers are not accepted as full or partial payment for professional events such as seminars, conferences, banquets, tourist groups, etc. 9. The points schedule is as follows: 1 point earned for every ¤2 eligible spent at participating hotels. 17. This offer is subject to availability. Terms and Conditions for reserved rates apply. 10. Le Club Accorhotels points are valid for 12 months (365 consecutive days) after each point credit. Validity is extended for 365 days each time a new transaction is recorded (hotel stay or meeting). 19. The Meeting Planner offer will no longer be valid after the date on which the hotel leaves the ACCOR network or terminates its participation, even if the booking was made prior to this date 11. This offer is valid every day, for any professional event, meeting or conference held during the offer’s validity period at one of the participating Accor hotels of the 20.Pro-Fid reserves the possibility to modify the conditions of this Meeting Planner offer or to put an end to it without notice. LAST UPDATE: AUGUST 2014 PAGE 2/2
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