Board Meeting Date: May 1, 2014 Presenter: Daniele Coll

ROCHESTER-GENESEE REGIONAL TRANSPORTATION AUTHORITY
BOARD OF COMMISSIONERS
AGENDA ITEM COVER SHEET
Board Meeting Date:
Presenter:
Subject:
Background:
May 1, 2014
Daniele Coll-Gonzalez
Authorizing the Award of a Contract for Uniformed Security Guard
Services
The Authority desires the services of a security guard services firm to
provide uniformed security guard services. These services consist of
the following:
 RTS Transit Center Security Guard Services - The selected firm
will provide uniformed security personnel 24/7 at the RTS
Transit Center with varying levels of staffing based on time of
day and day of the week. The security staff will perform
proactive foot patrols and fixed post services as directed by RTS
personnel. The security staff will also assist customers and
engage customers in the enforcement of the RGRTA Rules of
Conduct for Transit Vehicles, Facilities and Properties.
 Campus Main Gate Security Guard Services - The selected firm
will provide a uniformed security guard to staff the security
booth located at the entrance to the RTS Campus. The booth is
staffed 24/7. The primary function is to control access by
checking employee ID badges and by engaging and assisting
visitors, delivery trucks and contractors as they request access to
the campus.
 RTS Service Building Farebox Detail – The Service Building
operates seven (7) days per week between the hours of 5:00 PM
and 2:00 AM. All RTS buses operated during the course of the
day have their fareboxes emptied and are fueled, washed, and
replenished with fluids. Security personnel are responsible for
emptying the fareboxes into the stationary vaults located in the
Service Building.
The Authority sought proposals from security services firms by issuing
a Request for Proposals (RFP) and publicly advertising for proposals in
the New York State Contract Reporter on December 30, 2013 and the
Rochester Business Journal on January 3, 2014. Seventy-nine (79) sets
of the RFP document were distributed to proposers and eighteen (18)
proposals were received on February 6, 2014.
Proposals were received from the following firms:
1. Allied Barton Services, Rochester, New York
2. Alpha Security Bureau, New York, New York
3. AP Security, Rochester, New York
4. Command Security, Hartford, Connecticut
5. Demand Security, Utica, New York
6. First Alert Security, Brooklyn, New York
7. G4S Secure Solutions, Rochester, New York
8. GDY Professional Investigators, West Seneca, New York
9. Idea Security Service, Bronx, New York
10. ISS Action Security, Inc., Queens, New York
11. J&O Security, Bronx, New York
12. Jess Security Services, Bronx, New York
13. Securitas Security, Albany, New York
14. Streamline Security, Brooklyn, New York
15. Swoop 1, Rochester, New York
16. US Security Associates, Buffalo, New York
17. Vets Securing America, San Antonio, Texas
18. Wisdom Protective Services, Queens, New York
The contract award recommendation was based on the following
criteria:
 Qualifications and Experience of the Firm
 Qualifications of the Project Team
 Technical Capacity
 Price
After reviewing the proposals and conducting on-site interviews with
the four (4) highest ranked proposers, the evaluation team determined
that the proposal submitted by Allied Barton Services was judged to be
the most favorable to the Authority. The proposal demonstrated
extensive experience with providing uniformed security guard services
at a number of US transit facilities including CATS (Charlotte, NC),
RTD (Denver), Miami Dade, MTA (New York City) and SEPTA
(Philadelphia).
Financial Impact:
The Authority determined that Allied Barton Services appears to be a
responsible proposer and its price proposal is fair and reasonable.
The proposed rates for uniformed security guard services are an hourly
rate of $20.85 for Guard Level 1 and Guard Level 2 positions and
$21.47 for Guard Level 3 positions and we estimate that the first-year
cost will be approximately $790,000. Thereafter, the four (4)
authorized optional one-year renewals are each subject to annual
adjustments with the hourly rates subject to change based on changes to
the Consumer Price Index (All Urban Consumers) for the preceding
Recommendation:
twelve (12) month period. Actual annual expenditures will be based on
actual number of service hours provided at the adjusted hourly rates.
The project will be funded from the Authority’s operating budget.
That the Chief Executive Officer or his designee be granted authority to
enter into a contract with Allied Barton Services for security guard
services for an initial one year contract period, with four (4) optional
one-year renewals.
RESOLUTION: RGRTA 22-2014
AUTHORIZING THE AWARD OF A CONTRACT FOR UNIFORMED SECURITY GUARD
SERVICES
WHEREAS, the Rochester-Genesee Regional Transportation Authority (the “Authority”) desires to engage
a firm to provide uniformed security guard services; and
WHEREAS, under this contract the security guard services firm shall provide uniformed security guard
services for the RTS Transit Center, RTS Campus Main Gate/Security Booth and the RTS Service Building
Farebox Detail; and
WHEREAS, the Authority sought proposals from by issuing a Request for Proposals (RFP) and publicly
advertising for proposals in the New York State Contract Reporter on December 30, 2013 and the
Rochester Business Journal on January 3, 2014; and
WHEREAS, seventy-nine (79) RFP packages were sent out and eighteen (18) proposals were received and
opened on February 6, 2014; and
WHEREAS, the Authority conducted a thorough evaluation of the proposals that were received and
conducted on-site interviews of the four (4) highest ranked proposers and concluded that Allied Barton
Services submitted a proposal that was responsive and was the most favorable to the Authority based on the
Authority’s requirements and the selection criteria specified in the RFP; and
WHEREAS, the Authority has determined that the price proposal submitted by Allied Barton Services is
fair and reasonable; and
WHEREAS, the Authority has determined that Allied Barton Services appears to be a responsible
proposer; and
WHEREAS, the contract will have an initial term of one (1) year at an hourly rate of $20.85 for Guard
Level 1 and Guard Level 2 positions and $21.47 for Guard Level 3 positions and we estimate that the total
one-year cost is approximately $790,000; and
WHEREAS, the contract will have four (4) optional one-year renewals with the hourly rates subject to
change based on changes to the Consumer Price Index (All Urban Consumers) for the preceding twelve
(12) month period; and
WHEREAS, the annual expenditures for the optional four (4) years will be dependent on the number of
hours of service utilized and the adjusted hourly rates in effect; and
WHEREAS, the project will be funded from the Authority’s operating budget.
NOW, THEREFORE, BE IT RESOLVED, that the Chief Executive Officer or his designee is authorized to
enter into a contract with Allied Barton Services for an initial one (1) year term and four (4) one-year
RESOLUTION: RGRTA 22-2014
Page 2
renewal options subject to the conditions set forth above; and
BE IT FURTHER RESOLVED, that the Chief Executive Officer or his designee is hereby authorized,
empowered and directed, for and on behalf of the Authority, to perform any and all actions and to execute
any and all documents on behalf of the Authority as may be deemed necessary, appropriate or advisable to
carry out the intent and purposes of the foregoing resolution.
CERTIFICATION
The undersigned hereby certifies that the above is an excerpt from the Minutes of a Quarterly Meeting of
the Rochester Genesee Regional Transportation Authority which was held on May 1, 2014 and that the
Resolution is still in full force and effect.
__________________________________
James H. Redmond, Chairman
Date: May 1, 2014
Rochester, New York
Uniformed Security Guard Services
Existing Service
 RTS Campus Main Gate
Security Guard Services
 RTS Service Building Farebox
Detail
New Service
 RTS Transit Center Security
Guard Services
 RTS Campus Main Gate
Security Guard Services
 RTS Service Building Farebox
Detail
Procurement Process
Seventy-nine (79) sets of the Request For Proposal document were
distributed to proposers and eighteen (18) proposals were received on
February 6, 2014.
 The contract award recommendation was based on the following
criteria:
 Qualifications and Experience of the Firm
 Qualifications of the Management Team
 Technical Capacity
 Price
Recommended Firms
After reviewing the proposals, the evaluation team determined that the
proposal submitted by Allied Barton was judged to be the most favorable
to the Authority. The proposal demonstrated extensive experience with
providing uniformed security guard services at a number of US transit
facilities including: CATS (Charlotte, NC), RTD (Denver, CO), Miami Dade,
MTA (New York City) and SEPTA (Southern Pennsylvania).
Recommendation
That the Chief Executive Officer or his designee be granted authority to
enter into contracts with Allied Barton for security guard services for an
initial one year contract period, with four (4) optional one-year renewals.

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