HCV Section 8 Admin Plan Chart 2015-2016

ADMIN PLAN
SECTION
Chapter 1
PAGE #
12
CURRENT LANGUAGE
RECOMMENDED CHANGE or
RESIDENT
CLARIFICATION
COMMENTS
G. Bullet #2 – To the extent feasible, the G. Bullet #2 – To the extent feasible, the JCHA will
JCHA will conduct a pre-inspection of a conduct a pre-inspection of a unit (prior to tenant
unit prior to listing it to ensure moving in) to ensure compliance with Housing
compliance with Housing Quality Quality Standards (HQS).
Standards (HQS).
Chapter 1
14
J. Monitoring Program PerformanceBullet #2 – Reinspect units under contract
during the last completed fiscal year to
ensure quality control of HQS
inspections. The sample shall be based on
the HUD SEMAP HQS Quality Control
Sample Size requirement.
Chapter 3
30
F. Special Admissions – Bullet #1 A
family displaced because of demolition or
disposition of a public or indian housing
project;
31
G. Targeted Funding
J. Monitoring Program Performance- Bullet #2 –
Reinspect units under contract (bi-annually) to
ensure quality control of HQS inspections. The
sample shall be based on the HUD SEMAP HQS
Quality Control Sample Size requirement.
F. Add new bullet before bullet #1 –
 Families residing in developments that have
been approved under the Rental Assistance
Demonstration (RAD) Program. RAD is a
central part of the Department’s rental housing
preservation strategy which works to preserve
the nation’s stock of deeply affordable rental
housing, promote efficiency within and among
HUD programs and build strong, stable
communities.
G. Targeted Funding now becomes Enhanced
Vouchers (Inserted Wording)
H. Is now “Targeted Funding”
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There was a brief
discussion regarding
exterminations and bed
bugs. The treatment
process was explained.
ADMIN PLAN SECTION
Chapter 7
PAGE #
48
CURRENT LANGUAGE
B. Income 3rd Paragraph – When Annual
Income cannot be anticipated for a full twelve
months, the JCHA may:
RECOMMENDED CHANGE or
RESIDENT
CLARIFICATION
COMMENTS
B. Income 3rd Paragraph – When… add #3, #4
and 5:
3. If YTD is higher, the JCHA will calculate
using YTD.
4. If household income is not reported in a
timely manner, the JCHA will use as
unreported income.
5. Tenants must keep record of their portion
once they receive their letter. The JCHA
will no longer be printing out worksheets.
Chapter 7
57
Chapter 10
83
Utility Last paragraph, last sentence: A Utility
Allowance will not be provided during the
period that the utilities are not in the name of
Last paragraph, last sentence: A Utility the head of household/co-head.
Allowance will not be provided during the
period that the utilities are not in the name of Section 242 establishes a cap on the utility
allowance for families leasing oversized units.
the head of household.
The cap is set at an amount based on family size
Add additional paragraph.
rather than the size of the unit leased, with the
ability to set a higher amount to provide a
reasonable accommodation to the family of a
person with disabilities, harmonizing the utility
allowance standard with the payment standard
requirement.
I. Contract Execution Process
 Tax Identification Number, Social Security
3rd Paragraph, 4th bullet, add new bullet at
Number or IRS Letter.
the end.
 Certificate of Formation
 Employer Identification Number or Social
Security Number
M.
Utility
Allowance
Reimbursement Payments
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and
ADMIN PLAN SECTION
PAGE #
CURRENT LANGUAGE
RECOMMENDED CHANGE or
CLARIFICATION
Change word from entrance to entry.
 Obstacle that prevents tenant’s entry or exit.
Chapter 11
88
C. Emergency Repair Items
10th Bullet Obstacle that prevents tenant’s
entrance or exit
Chapter 11
89
Section G Special requirements for Lead- Remove entire paragraph
Based Paint Identification and Reduction
Lead Based Paint Data Collection and Record
Keeping –
6th Paragraph- The JCHA will also develop a
tracking report to monitor….
Chapter 12
94
D. Rent Reasonableness Determinations
RESIDENT
COMMENTS
Remove entire paragraph. Replace with:
The JCHA currently has a contract with The
4th Paragraph The data for other unassisted
Nelrod Company to assist with rent
units…..
reasonableness determinations.
 Size (number of bedrooms)
 Location
 Age of unit
 Unit Type
 Utilities
Chapter 13
109
Chapter 13 Recertifications
The JCHA requires that the family report Discussed JCHA
interim changes to the JCHA within 30 days of changes in
Section D Reporting Interim Changes – 1st
when the change occurs.
regards to
Sentence
Add: If the family fails to report income for any reporting family
The JCHA requires that the family report
family member within the 30 day period, it composition.
interim changes…
could lead to termination from the Program and Received a
will be charged with the discrepancy in income. positive response.
They all agreed
and thanked us.
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ADMIN PLAN SECTION
Chapter 21
PAGE #
CURRENT LANGUAGE
138
Chapter 21 Family Self Sufficiency
RECOMMENDED
CLARIFICATION
Enter Study Description for the Action Plan
from MDRC
Section H The Escrow Account
157
JCHA Escrow Advance Policy #8
For advances of escrow funds, …
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CHANGE
Remove paragraph #8
or
RESIDENT
COMMENTS

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