St. Helena Parish School Board Regular Board Meeting Minutes October 9, 2014 Invocation: Mr. Edward Galmon, Board Member, District 2 Pledge of Allegiance. Meeting called to order by President. The Parish School Board of the Parish of St. Helena, State of Louisiana, met in a Regular Session at its regular meeting place, the St. Helena Parish School Board Office, October 9, 2014 at 6:54 p.m. with President, Mr. Edward Galmon, presiding. Roll Call: Present: Ms. Joyce Porter, Mr. Edward Galmon, Ms. Linda Chaney, Mr. Willie G. Lee, Mrs. Virginia Bell, Mr. Alton Travis. Absent: NONE. Item C: Approve Board Minutes Mr. Alton Travis made the motion, seconded by Ms. Joyce Porter to approve the minutes of the September 11, 2014 Committee meetings and September 11, 2014 Regular Board meeting collectively. SIX YEAS (Porter, Galmon, Chaney, Lee, Bell, Travis). NONE ABSENT. NO NAYS. MOTION CARRIED. Item D: Approve Agenda Ms. Joyce Porter made the motion, seconded by Ms. Linda Chaney to approve the agenda. SIX YEAS (Porter, Galmon, Chaney, Lee, Bell, Travis). NONE ABSENT. NO NAYS. MOTION CARRIED. Item E: Superintendent’s Report Dr. Joseph gave a report to the board and community on the following items: • Act 833 which gives LAA2 students the opportunity to receive a high school diploma went into effect on August 1, 2014 • St. Helena would be receiving $50,000 through Act 3 Early Childhood Initiative to service at risk four year olds • St. Helena Arts and Technology Academy celebrity partner, Alfre Woodard is scheduled to visit the academy on October 13, 2014 • St. Helena College and Career Academy athletic department submitted a video for the Power Up Your Athletic Program contest. The winning video will receive $4,000 for their school • DOW Partnership has been extended to include FIRST LEGO League and You Be The Chemist Competitions • Shared the District Progress Report document • Shared the College and Career Guide Item F: Construction Update Ms. Virginia Bell made the motion, seconded by Ms. Joyce Porter to receive report #44 for the week ending October 10, 2014 from Volkert, Inc. on the construction projects at St. Helena College and Career Academy. SIX YEAS (Porter, Galmon, Chaney, Lee, Bell, Travis). NONE ABSENT. NO NAYS. MOTION CARRIED. Item G: Committee Reports Ms. Linda Chaney made the motion, seconded by Ms. Joyce Porter to approve the following items collectively: 1) Addition of a coaching position at St. Helena Arts & Technology Academy ($2000 yearly stipend) 2) Change order requests from Ragusa Construction: • Change Order 21 - $0.00 no cost – Substantial Completion date remains 11/21/2014 Due to the placement of the grease trap at the NW corner of the gymnasium, the concrete ramp that was to be located on the NW side of the gymnasium will now be located wholly on the N side of the gymnasium (purpose of change order is to place this change into the contract documents). • Change Order 22 - $1,965.00 - Substantial Completion date remains 11/21/2014 Cost to add fire alarm wiring between the existing fire alarm control panel in the back of the auditorium to the fire alarm control panel in the Junior Division building • Change Order 23 - $13,861.00 total $7572.00 - Cost to extend existing conduits, create new circuits & complete connections to basement receptacles on both the N & S sides of the gymnasium $5,597.00 – Cost to add & complete column furr downs in gymnasium $692.00 – Cost to demo existing furr down in Room B-113, install two louvers in doors in Room B-113 3) Change order to Patriot Industries for $32,131.13 for additional work completed at the football field at multipurpose center (former middle school campus) 4) 2014-15 Professional Services contracts with Computer Consulting, Inc. for $58,000 annually 5) Building Use Agreement between Rev. Sedrick Perkins, Sr. representing Antioch Full Gospel Baptist Church of Greensburg and St. Helena Parish School Board to use the SHCCA cafeteria on October 19, 2014 6) Revised policies for inclusion in St. Helena Parish School Board Policy Manual • Policy ABCC Term of Office • Policy BCBB Notification of School Board Meetings • Policy BCBD Agenda Preparation and Dissemination • Policy BCBH Minutes of School Board Meetings • Policy BCBK Executive Sessions • Policy EDD School Bus Scheduling and Routing • Policy GBRJ Substitute Personnel • Policy ID Curriculum • Policy IFA Instructional Materials • Policy JBC School Admission • Policy JBH Attendance Reports for Student Drivers • Policy DJC Payroll Procedures 7) Collective Bargaining Agreement between St. Helena Parish School Board and St. Helena Association of Educators for the period September 1, 2014 – June 30, 2020 8) State approved Disciplinary Hearing Officers list 9) Revision to 2014-15 school year calendar to add November 4, 2014 (Election Day) as a holiday and February 16, 2015 as a regular school day SIX YEAS (Porter, Galmon, Chaney, Lee, Bell, Travis). NONE ABSENT. NO NAYS. MOTION CARRIED. Item H: Next Meeting Dates Mr. Edward Galmon announced the next scheduled meetings date ñ November 13, 2014, 5:45 p.m. for Committee meetings and November 13, 2014, 6:00 p.m. for Regular Board meeting. All meetings are held at the School Board Central Office, 354 Sitman Street, Greensburg, LA 70441. Item I: Public Comments Mr. Amos Chandler spoke to the Board regarding employees, community and board relations. Item J: Closing Comments - Board Members NONE. Item K: Adjourn Ms. Linda Chaney made the motion, seconded by Ms. Joyce Porter to adjourn. SIX YEAS (Porter, Galmon, Chaney, Lee, Bell, Travis). NONE ABSENT. NO NAYS. MOTION CARRIED. __________________________________ Mr. Edward Galmon, President __________________________________ Kelli Y. Joseph, Ed.D, Secretary/Treasurer 5050704-oct 30-1t