Date - Banas Dairy

Tender Document
For
Design, Supply, Installation and Commissioning
of
IQF (Individual Quick Freezer)
for
Banas Dairy, Palanpur
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Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
I.
Tender Notice/Advertisement
BANASKANTHA DISTRICT COOPERATIVE MILK PRODUCERS’ UNION LTD.
LTD.,
PB NO.20, BANAS DAIRY, PALANPUR-385001,Phone:
Phone: 02742 253881 to 85
TENDER NOTICE
Sealed Tenders (Two Bid System) are invited for Design, Supply,
Installation, Integration and Commissioning of one Unit of
Individual Quick Freezer (IQF) for our Paneer plant at Banas Dairy
situated in Palanpur from experienced
rienced and eligible bidders for
for:
Name of the items
Tender Fees
EMD
Individual Quick Freezer
Rs. 5000.00
Rs. 2,00,000/(IQF)
Tender documents containing Scope of work, Specification of
items, General Terms and Conditions and the eligibility criteria are
available at our website: www.banasdairy.coop.. Tender fees and
EMD must be submitted
d along with bids through Demand Draft in
favour of “Banaskantha District Co-operative
operative Milk Producers’
Union Ltd.”, payable at Palanpur. Completed tender as above in
sealed envelope super-scribed with the “Tender for IQF by due
date 18/10/2014”,can be submitted latest by 18
18/10/2014 up to
1.30 pm. All Technical bids shall be opened on 3.00 P.M on
18/10/2014,, in presence of all bidders present. The undersigned
reserves the right to accept or reject any or all tenders without
assigning any reason there
ere of and there shall be no dispute on that
decision.
- Managing Director
Page 2 of 45
Signature of the party
arty with office stamp
(In token of acceptance of terms & condition)
Date:
II.
Preface
Banaskantha District Co-op. Milk Producers’ Union Ltd., Palanpur invites tender bids from
eligible bidders for the Design, Supply, Installation, Integration and Commissioning of IQF
(Individual Quick Freezer) for its new Paneer Plant situated at main dairy Plant in Palanpur.
Page 3 of 45
Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
III.
Instructions to Bidder for submitting tender bid
1. “BANASKANTHA DISTRICT COOPERATIVE MILK PRODUCERS’ UNION LTD,
PALANPUR” hereafter called as “Banas Dairy, Palanpur” in this document.
2. It is mandatory for interested bidders who have downloaded tender document from our
website to notify our Purchase Department by e-mailing the notification as per format
given in Annexure-I “Notification for Tender Document Download” on e-mail id:
[email protected]. In case of no timely notification submitted as mentioned
above, Banas Dairy will not be responsible for lack of communication regarding any
amendment in Tender Document (if any) or any other relevant communication.
3. Bidders are also required to regularly visit our website from which this tender document
was downloaded, for any amendment published under this tender on our website.
4. Tender should be submitted in the Main Cover (Envelope), duly sealed and super
scribed (i.e. showing legibly the tender name i.e. “Tender Bid for IQF” and due date of
submission of tender as published in notice on the top of the envelope containing the
tender).
5. Tender bid should be sent by post/courier or submitted by hand at our office by 1:30 pm
on or before the last date as specified in tender notice. Tenders received late will be
rejected. For bids submitted by post or Courier, it is bidder’s responsibility that bid
reaches to our office before scheduled time. Tenders received after this deadline will be
rejected and returned to the bidder unopened.
6. Tender Bid prepared by bidder shall comprise of:
Main Cover (envelop) comprising of following:
● A separate cover containing all Documents pertaining to qualification and
eligibility criteria (except Financial/ Commercial Bid), detailed technical offer,
Deviation Statement, Tender Fee, EMD, other requisite Documents and
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Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
Certificates, power of attorney to sign the tender and duly signed tender
document. This cover/ envelope should be sealed and the Bidder shall
mention on the cover “Technical Bid for IQF”.
Note: Bidder shall submit duly signed un-priced Annexure for Commercial and list
of commercial deviations (if any) along with Technical Bid.
● A separate cover containing Commercial offer as per BOQ (Rates/Prices of items
with any additional required items and related services as per Annexure) duly
filled & signed. The Bidder shall mention on the cover “Commercial Bid for
IQF”
Note:
● Price/ Commercial bid of only eligible bidders shall be opened.
● Both these two bids must then be packed together in single envelope with proper
superscription as mentioned above.
7. Format and Signing of Bids
The Bidder shall prepare two copies of Bid, clearly marking each “Original” and “Copy”
as appropriate. In event of any discrepancy between them the original shall govern.
Both the copies shall be duly authorized by bidder to bind the Bidder to the Contract.
Bid shall contain no interlineations, erasures or overwriting except as necessary to
correct errors made by Bidder in which case correction shall be initialled by persons
signing the Bid.
8. In case of any amendment, Banas Dairy, Palanpur may, at its discretion, on giving
reasonable notice in writing to all bidders who have already notified Banas Dairy of
having downloaded tender document from our website, extend the tender due date, in
which case all rights and obligations of Banas Dairy, Palanpur and the Bidder,
previously subject to the tender due date, shall thereafter be subject to the new tender
due date or deadline as extended.
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Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
9. Terms and conditions of Tender bid are enclosed. Any certificate/document not found
enclosed with the tender document as required for fulfilling the eligibility criteria of
tender bid may lead to declaring the party as non-eligible and in this event their Tender
bid may be out rightly rejected.
10. Technical bids shall be opened in the presence of intending parties/their authorized
representative who will be present at the time of bid opening as specified in Tender
Notice.
11. Bids should be kept valid for acceptance for a period of 120 days from the day bids are
opened. Offer with lesser validity period is liable to be rejected. After the due date for
submission of Tender Bid, Bidder will not be allowed to make any changes in the offer.
12. In exceptional circumstances, the Banas Dairy may solicit the Bidders’ consent to an
extension of the period of validity. The request and the responses thereto shall be made
in writing (or by cable or telex/fax). The bid security/EMD provided shall also have to be
suitably extended. A Bidder granting the request will not be required nor permitted to
modify his bid.
13. Full details of offered items/ materials including the manufacturer’s name, brand of
items and its model number must be clearly mentioned wherever applicable. Bidder will
be required to provide detailed Technical Data Sheet clearly mentioning all the details
(technical) of the offered products/ solution.
14. In case tender opening date is declared a Holiday, tenders shall be opened on next
working day at the same time as specified above.
15. Tender form shall be filled up legibly, preferably typed giving full name and address of
the bidder. Overwriting, alterations/additions etc. will disqualify the tender bid unless
such overwriting, alterations/additions are attested and signed by the bidder.
Conditional/telegraphic/fax /E-mail tenders shall be out rightly rejected.
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Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
16. Tender Bid must be accompanied with requisite amount of Earnest Money Deposit as
specified in Tender Notice, without which tenders shall be out rightly rejected.
The EMD may be forfeited either in full or in part, at the discretion of BANAS DAIRY,
Palanpur, on account of one or more of the following reasons:
●
●
●
●
The bidder withdraws his bid during the period of bid validity specified by him on the Bid Letter Form
The bidder fails to co-operate in the Bid evaluation process, and
Successful bidder, fails to furnish required Performance Security
EMD submitted in any form other than Demand Draft will not be acceptable and tender bid will be
rejected
17. EMD of successful bidders shall be retained as security deposit without any interest till
all the activities, specified under the Contract is completed satisfactorily (i.e. completion
of Project Execution) and the same certified by End User.
18. Earnest money of unsuccessful bidders shall be returned after finalizing the contracts
within 60 days without any interest on it.
19. In case, as deemed necessary by the Officers of Banas Dairy, Bidder will be required to
provide all the details of their current installations of similar equipment and should be
ready to organize a visit for our officials at any of the locations of their installations as
per our requirement.
20. Clarification on Tender Document
Bidder requiring any clarification on the Tender document may seek such clarification
from Banas Dairy, Palanpur in writing at the address indicated in the Tender Enquiry
Data Sheet. Any correspondence in this regard for seeking clarification against this
Tender, should clearly mention the name of tender in the subject content of such
communication. Banas Dairy, Palanpur will respond in writing to any such clarification
required, received not later than as specified in T/E ( Tender Enquiry) Data Sheet. The
written response of Banas Dairy, Palanpur (with an explanation of the query but without
identifying the source of the query) will be provided to all eligible bidders who have
notified Banas Dairy of having downloaded the Tender Document from our website.
Page 7 of 45
Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
Note: Bidders are requested to regularly visit our website for any amendments, in case
of any bidder not visit our website, Banas Dairy will not be responsible for such
communication.
21. Bidder is advised to inspect designated site(s) and/or carry out surveys as required
obtaining all information necessary for preparing its tender. Visiting the site(s) shall be
entirely at the bidder's own risk and expense. Bidder and any of its personnel or agents
will be granted permission by Banas Dairy, Palanpur to visit its site(s) for the purpose of
such inspection, but only upon the express condition that he releases and indemnifies
Banas Dairy, Palanpur and its personnel/representative from and against all liabilities.
22. Amendment of Tender Document
At any time prior to the deadline (or as extended by Banas Dairy) for submission of
tender bids, for any reason, whether at its own initiative or in response to clarifications
requested by prospective bidder, Banas Dairy may modify the Tender document by
issuing amendment(s).
All bidders who had notified Banas Dairy of having downloaded Tender Document (as
per Annexure-1) will be informed about such amendment(s) in Tender Documents in
writing.
In order to allow bidders a reasonable time to take such amendment(s) into account in
preparing their tender bids, Banas Dairy, at its discretion, may extend the deadline for
the submission of tenders. Such extension in deadline for submission of tender bids will
also be communicated in writing along with respective amendment.
Note: In order to ensure receipt of every clarification/ amendment pertaining to
this tender document, bidders who have downloaded Tender Document from our
website would be required to notify Purchase Department as per above
mentioned detail.
23. No Price Variation
Prices quoted by the Bidder shall be fixed and no request for price amendments will be
entertained. Prices quoted should remain valid for entire validity period of 120 Days for
PO generation. Supplier will be liable to execute the Purchase Order generated during
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Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
this Validity period under this particular Contract. In case of no execution of PO
generated during validity period, EMD will be forfeited.
24. Right to vary the quantity at the time of Award
Banas Dairy reserves the right to increase or decrease the quantity of any item(s) at the
time of awarding of Purchase Order under this Contract.
Banas Dairy may place repeat orders of items/ services covered under this contract
against the acceptance of tender, within a period of six months from the date of the
Issue of LOI/PO and Bidder shall be liable to execute the same.
25. Right to accept or reject any Bid
Banas Dairy reserves the right to accept or reject any bid or part of it or reject all the
Bids at any time prior to award of Contract, without thereby incurring any liability to the
affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders of
the grounds for its action and such decisions will be binding on the supplier.
26. Performance Security
Within 15 days of receipt of Letter of Intent (LOI)/ Purchase Order, successful bidder
shall furnish an irrevocable and an unconditional performance security in form of
Performance Bank Guarantee for an amount equivalent to 10% of Total Order Value
and it should from nationalized bank only.
The performance security shall be in the form of Bank Guarantee and shall be valid till
six months after the completion of Comprehensive Warranty (12 months from the date
of commissioning and acceptance of the same by Banas Dairy). Bank Guarantee
should be in favour of Banaskantha District Cooperative Milk Producers’ Union Ltd.,
Palanpur. The Bank Guarantee should allow multiple and partial drawings and should
be issued from any nationalized bank having at least one branch office at Palanpur.
Banas Dairy, Palanpur may forfeit the Performance Bank Guarantee for any failure on
part of successful bidder to complete its obligation under the Tender/ Agreement.
In the event of delay in completion of project beyond the specified time period, the
bidder shall arrange to extend the guarantee from time to time to the satisfaction of
Banas Dairy, Palanpur. The bidder shall furnish amendment to the PBG, if required,
within 15 days of such requirement.
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Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
27. Offers should be strictly according to our specifications and our commercial terms &
conditions, failing which, it may not be considered.
In case of any Technical or Commercial deviation, it is mandatory for bidder to mention
the same in Deviation Form/ Statement. If any deviation comes to Purchaser’s notice
that has not been mentioned in the Deviation Form submitted by bidder along with
Technical Bid, in such case Purchaser reserves the right to reject the complete bid.
However enlisting deviation in Deviation Form does not ensure its acceptance.
28. The equipment and its parts supplied under this Tender shall conform to the standards
mentioned in the Technical Specifications. Bidder should follow International standards
in manufacturing of equipment. When no applicable standard is mentioned, authoritative
standards appropriate to the “Systems” country of origin should be followed.
29. Banas Dairy may ask bidder(s) for additional information, may visit bidder’s site and/or
arrange discussions with their professional, technical faculties to verify claims made in
tender documentation by bidder.
30. The bidder shall be deemed to have carefully examined Tender Document to his entire
satisfaction. Any lack of information, shall not in any way relieve the bidder of his
responsibility to fulfil his obligation under the tender.
31. In order to ensure effective execution of entire project, officials of Banas Dairy, may
issue instructions (in various forms), and it shall be binding on bidder to accept the
same and incorporate the same in execution of work.
32. Use of Tender Documents and Information
The bidder shall not without prior written consent from Banas Dairy, Palanpur disclose
the tender or any provision thereof or any specification, plans, drawings, pattern,
samples or any information furnished by or on behalf of Banas Dairy, Palanpur in
connection therewith to any person other than the person employed by the bidder in the
performance of the related job. Disclosure to any such employee of the bidder shall be
made in strict confidence and shall extend only so far as may be necessary for such
performance.
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Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
The bidder shall not without prior written consent of Banas Dairy, Palanpur make use
of any document or information made available for the project except for purposes of
performing the job.
All project related documents issued by Banas Dairy, Palanpur shall remain the property
of Banas Dairy, Palanpur and originals and all copies shall be returned to Banas Dairy
on completion of the bidder's performance, if so required by Banas Dairy, Palanpur.
33. Parties who have been suppliers of our union or any milk union in the past also have to
comply with all these conditions. No relaxation whatsoever shall be given to them and
also to any SSI /PSUs or any organization.
34. If any dispute or differences arises at any time between the two parties in respect of or
concerning anything contained or arising out of contract shall be referred to sole
arbitrator our Managing Director. The decision of the arbitrator shall be final and binding
on both the parties.
35. Incomplete Tender Bid Documents may be rejected completely. The conditional tender
bid shall liable to be rejected. Banas Dairy, Palanpur further reserves the right of
accepting or otherwise any of the conditions stipulated by Bidder in its tender.
36. Canvassing in any form will lead to disqualification of the bid.
37. For all legal matters and disputes, Palanpur court shall be the Jurisdiction. All questions,
disputes or differences arising under, out of or in connection with the contract, if
concluded, shall be subject to the exclusive jurisdiction of the Court within the local
limits of whose jurisdiction the place from which Letter of Intent (LOI) or Purchase Order
(PO) or Acceptance of Tender is issued, is situated viz. Palanpur.
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Eligibility Criteria
The bidder shall have to fulfil the following minimum technical eligibility criteria:
● The bidder should be in the business of supplying and installation of IQF and should
have at least successfully supplied and installed one IQF of similar capacity in last two
years
Note:
Above mentioned information should be provided in tabular form along with
documentary evidence for the same
Bidder is required to provide Audited Balance Sheets and Profit and Loss
Statement for last five years
❖
❖
● In case of bidder been the representative of manufacturer, bidder must attach tender
specific authorization letter (in the enclosed format as provided in the tender document)
from respective manufacturer(s).
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General Terms and conditions
1. The bidder shall submit only one solution, which is in accordance with the specifications
and requirements.
2. Technical Bid shall comprise of following:
● Power of Attorney for signing the tender
● Tender Documents duly signed in Original on all pages including Price Schedule
forms as a proof of bidder having read and understood the complete
documents/requirements.
● Bidder shall also furnish the details on nature of constitution of their firm; names and
addresses of the Partners/Proprietors/Directors and also the details of sister / parent
concerns if any. Also specific details or documents requested in Tender Document.
● The bidder shall be registered with the office of competent authority or under
statutory bodies at the time of bid opening in the same name and style. In order to
support this bidder shall submit any of following documents:
A copy of the Registration Certificate issued by the Registrar of Companies and
Copy of Memorandum of Association in case of firms of company nature
OR
Copy of partnership deed in case of partnership firm
OR
Copy of registration certificate for firms registered with NSIC/Central or State
Government Department / Local bodies for similar work
● Bidder shall enclose/mention the PAN and TAN number of the firm and to support
this, he/she shall submit a photocopy of PAN & TAN certificate.
● Bidder’s firm shall be registered with Sales Tax Department. VAT/CST numbers
shall be mentioned by the bidder and in support of this; he/she shall submit a
photocopy of Sales Tax registration certificate duly renewed by the competent
authority.
● Bidder shall also provide any document (such as excise/sales tax document) issued
by Government or Semi Government Department which certifies/proves that the
bidder is in business for the required period.
● Clause by clause compliance statement for Tender document in separate
attachment
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Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
● Un-priced Price Schedule in the prescribed FORMAT along with offered Make
and Model.
● All Technical Data sheets of the quoted products
● Purchase Order references for highlighting the bidder’s experience (Apart from
photo copies of such Purchase Orders, bidders will be required to provide such
information in tabular form also (as prescribed in Annexure).
● A list of all the purchase orders duly indicating the name of client, his address, type
& quantity of material and the date of supply/execution during the last 60 months
along with at least one performance certificate along with copy of the purchase
orders executed in same firm name and style.
● Turnover of the bidder for last three years and maximum order value executed in
each financial year (to be provided in tabular form also)
● Authorization Letter from Each OEM of the Offered product
Note: Submitted documents shall be numbered and attached serially
indicating serial number. Total number of pages enclosed shall be
shown in the index.
3. Commercial Bid shall comprise of Price Bid as per Price Schedule.
The item wise separate rates should be quoted for Price basis at our Project Site
(destination). Prices should be inclusive of all like Insurance charges, Central Sales
Tax, Sales Tax/VAT, Excise duty, insurance, freight etc.
Prices for Installation and commissioning shall be offered separately against each item
inclusive of service tax.
4. ISO certified company may be preferred to others. A copy of valid license/ certificate
shall be attached to this effect with the offer.
5. Delivery/Work Schedule
Bidder has to complete entire project (including supplies, installation and
commissioning) within 8 to 10 Weeks from the date of issuance of LOI/ PO. In case of
any delay in execution of, penalty at the rate of 0.5 % per week delayed.
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Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
6. The officers of our Union shall be allowed to inspect the works and/or any document
referred to in the tender at any given time and if it is found that the declarations made
by the bidder in Tender Bid are false/misleading/faulty, the bidder shall be disqualified
and the earnest money deposit (EMD) submitted shall be forfeited.
7. Items to be supplied should be strictly as per enclosed Specifications.
Note: It is mandatory for Bidder to provide the Detailed Technical Data Sheet (as per
our required specifications) including offered make and model of each respective item
quoted under this tender and its descriptive literature along with Tender Bid. (In case of
failure of the same, Bid may be rejected).
Non-compliance with even a minor technical Requirement should be clearly stated by
the bidder in the form of Deviation Statement; in case of failure to meet this condition
the Bid may be rejected. However mentioning of Deviation in does not ensure its
acceptance by Banas Dairy.
8. Supplier has to forward copy of Proof of applicable Certification and Compliance Report
as per Specifications of individual items along with delivery of the same. Details of the
same are already mentioned in the Annexure for Scope of Work.
9. Authorization
When bidder is not a manufacturer himself he should submit a letter from the
manufacturer authorizing him to submit quotation on his behalf. Authority letter should
be in original letter head of the manufacturer with necessary seal and signature in
prescribed format. In case of non- submission of the Authorization, the Bid may rejected
out rightly.
10. Responsibility for Completeness
Any fittings or accessories which may not be specifically mentioned in the specification
but which are necessary for its normal/ routine operation in accordance with agreed
specifications in true sense are to be provided by the bidder without extra charge, and
the Systems must be complete in all respects.
11. Assurance of Unused Items and No defect items
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Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
The supplier warrants that the goods and its parts supplied, under the Contract are new,
unused, of the most recent or current models and incorporate all recent improvements
in design and materials unless provided otherwise in the Contract.
The supplier further warrants that the goods and its parts supplied under this Contract
shall have no defect arising from design, materials or workmanship (except insofar as
the design or material is required by the Purchaser’s Specifications) or from any act or
omission of the Supplier, that may develop under normal use of the supplied Goods in
the conditions.
Note:The bidder shall warrant the “Systems” to be free of defects.
12. The Purchaser or its representative shall have the right to inspect and/or test the Goods
to confirm their conformity to the Contract. The inspections and tests may be conducted
on the premises of the Supplier or its subcontractor(s), at point of delivery and/or at the
Good's final destination. Should any inspected or tested Goods fail to conform to the
Specifications, the Purchaser may reject them and the Supplier shall either replace the
rejected Goods or make all necessary alterations to meet specification requirements at
free of cost to the Purchaser and as per the instruction of Purchaser. Initial acceptance
of supplied items is not the Final Acceptance.
The entire materials ordered as per lot shall have to be offered for inspection in open
condition when asked for and if required and the same shall have to be repacked in
such manner so as to be suitable for transport without any extra cost.
13. Acceptance Test
Acceptance Test at site shall be conducted, before commissioning of each site, by
Banas Dairy, Palanpur and/or any Banas Dairy appointed third party (as decided by
Banas Dairy). The tests to be carried out, test procedures, test schedules, test
equipment and tools, and expected test results are to be provided by the bidder to meet
all the specified parameters/ service requirements. The tests to be carried out test
procedures, test schedules, and test results have to be approved by Banas Dairy,
Palanpur/ Banas Dairy appointed party. System shall be offered for acceptance test by
bidder only after it has been duly tested by the vendor as per approved test procedure.
The results of self-test shall be submitted at the time of offering the system for
acceptance test. The bidder shall also submit all the As-Built-drawing along with the test
result. All the test equipment and tools will be provided by the bidder for carrying out the
acceptance test at site.
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Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
Banas Dairy, Palanpur with full co-operation and assistance from the bidder, shall
conduct formal acceptance tests on the installed Systems to verify their conformity with
the requirements. The acceptance tests defined and agreed and project plan shall
establish a standard of performance, which must be met before the Systems are
accepted by Banas Dairy, Palanpur. Banas Dairy shall issue written certification of
acceptance of systems only after successful completion of the Acceptance tests.
Acceptance testing shall be subject to the following provisions:
● Acceptance Test for Systems shall include running the System (meeting the
standards of performance) for a period of 30 (thirty) consecutive days.
● Within two weeks from the end of the Acceptance Test, Banas Dairy, Palanpur
shall certify Acceptance / Rejection of the Systems under test. The date on which
Final Acceptance Certificate is issued shall be deemed to be the date of
successful commissioning of the Systems. The complete system will be taken
over within two weeks of commissioning and a letter to this effect shall be issued
by Banas Dairy to the successful bidder.
● If the Systems fail to meet the standards of performance after 30 (thirty) days
from the start of Acceptance testing, Banas Dairy, Palanpur may, at its option,
request replacement of the faulty component(s) of the Systems, or terminate the
contract. The replacement of such faulty component shall be made by bidder free
of all charges at site. Freight, insurance and other allied expenditure like customs
duties, local transportation etc. for parts/components required to be replaced
shall be the liability of the bidder.
Note: Any delay attributable to bidder in the final Acceptance Testing shall render the
bidder liable to the imposition of appropriate penalties/ damages.
14. Replacement of Parts and Components
If the Systems fail to meet the standards of performance for Acceptance Testing and
during Guarantee period due to faulty part/component, the replacement of faulty
part/component has to be carried out by the bidder free of cost as per instruction of
Banas Dairy. Freight, insurance and other allied expenditure like customs duties etc. for
such part/component shall be the liability of the bidder. Bidder will reimburse to Banas
Dairy, Palanpur the cost incurred by Banas Dairy, Palanpur, if any, on replacement of
such faulty part / component.
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Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
If any defect(s) be not remedied within 15 (Fifteen) days from the date of
communication thereof or within such other specific period as may be allowed by Banas
Dairy in its discretion on application made to that effect by the bidder, Banas Dairy, may
proceed to do the work at bidder’s risk and expense, but without prejudice to any other
rights which the Banas Dairy, Palanpur may have against the bidder in respect of such
defects.
If during the progress of the work, Banas Dairy or his representative shall decide and
notify in writing to the bidder that the bidder has executed any unsound or imperfect
work or has supplied any System or material inferior in quantity or quality to those
specified, the bidder on receiving details of such defects or deficiency shall, at his own
expense, within seven days of his receiving the notice, or otherwise within such time as
may be reasonably necessary for making in good, proceed to alter, re-construct, or
remove such work, or supply fresh materials up to the standard of the particulars and in
case the bidder shall fail to do so, Banas Dairy, Palanpur may, on giving the bidder
seven day notice in writing of his intention to do so, proceed to remove the work or
materials complained of, and at the cost of the bidder, perform all such work or supply
all such materials, provided that nothing in this clause shall be deemed to deprive
Banas Dairy, Palanpur of or affect, any rights under the contract which he may
otherwise have in respect of such defects or deficiencies.
15. Implementation Services
The bidder shall provide all services specified in the Tender document and the
Technical Specifications in accordance with the highest standards of professional
competence and integrity. Banas Dairy, Palanpur reserves the right to demand the
replacement of any bidder staff assigned to work on Banas Dairy, Palanpur site by
suitable qualified staff, in the event that the staff concerned is determined to be
incompetent or loses the confidence of Banas Dairy, Palanpur.
The bidder shall install and commission the “IQF” at the designated site(s) within a
period as specified in Schedule of Requirements of this Tender document.
The bidder shall provide the necessary technical support, Standard Operating
Procedures, and other information to Banas Dairy, Palanpur and its user organisations
in implementing the System applications.
16. Comprehensive Warranty/ Guarantee
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Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
This Comprehensive warranty/guarantee on all items/ services provided under this
contract shall remain valid for 12months minimum after the Goods have been delivered
at site, installed and successfully tested and accepted by the Purchaser.
During the warranty period, the bidder shall, free of charge, design code, check,
document and deliver amendments / alterations of new releases required to correct
defects, which affects the performance of the System(s) in its normal use, in the
delivered software.
During the warranty period, which is 12 months from the date of commissioning of the
System, the bidder shall repair or replace, free of charge any defective component
which will also include batteries, if any, and ensure smooth functioning of entire system.
If the Supplier, having been notified, fails to remedy the defect(s) within a reasonable
period, the Purchaser may proceed to take such remedial action as may be necessary,
at the Supplier's risk and expense and without prejudice to any other rights which the
Purchaser may have against the Supplier under the Contract.
In the event of failure on the part of the bidder to meet the warranty obligations during
the warrantee, the Banas Dairy, Palanpur reserves the right to invoke the PBG and the
decision of Banas Dairy, Palanpur shall be final in this regard.
Bidder shall guarantee regular and timely supplyfor a minimum period of seven
years after expiry of Warrantee under this tender of all the spare parts and after
sales services required for the normal working of the system.
Note:
•
The Bidder warrants that there is no intention of discontinuing production of the
Products and Systems supplied under the Tender. In the event that the Bidder
intends to discontinue production of any Product/System, the Bidder will have to
certify that the spare parts of the system being discontinued will be available for
at least seven years after expiry of contract under this tender.
•
Initial acceptance of goods is not the final acceptance of quality. In case
materials are found substandard at any point of time during its functional use, on
receipt of the same we reserve our right to reject the material out rightly. Labour
Charges if any will also be recovered from you. We reserve the right to send your
Page 19 of 45
Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
material for testing at any laboratory of our choice and in case the result is found
unsatisfactory we reserve the right to take any action as deemed fit.
17. Termination of Contract
If Bidder fails to deliver the materials/services or any part thereof, within the contracted
period of delivery or in case the materials/services are found not in accordance with the
prescribed specifications, Banas Dairy, Palanpur shall exercise his discretionary powers
–
a) to recover from Bidder as liquidated damages a sum not exceeding half a per cent of
the total price of the material/services as aforesaid per week subject to a maximum
10 %.
b) to purchase from elsewhere on Bidder account and at Bidder risk materials so
undelivered or others of a similar description without cancelling the contract in
respect of the consignment not yet due for delivery, or to cancel the contract.
In the event of risk purchase material /services of similar description the opinion of
the Banas Dairy, Palanpur shall be final. The same will be exercised by him only
when material /services of exact specifications are not readily procurable.
In the event of action taken under clause (a) or (b) above, the bidder shall be liable for
any loss which Banas Dairy, Palanpur may sustain on that account but Bidder shall not
be entitled to any saving on such purchases made against default.
The decision of the Banas Dairy, Palanpur shall be final as regards the acceptability of
material supplied by the bidder and the Banas Dairy, Palanpur shall not be required to
give any reason in writing or otherwise at any time for the rejection of the material
/services.
18. Extension of Time
As soon as it is apparent that contract dates cannot be adhered to, an application by
bidder shall be sent to the Banas Dairy, Palanpur.
Without prejudice to the foregoing rights if such failure to deliver in proper time as
aforesaid shall have arisen from any cause which the Banas Dairy, Palanpur may admit
as a reasonable ground for an extension of the time (and Banas Dairy’s decision shall
be final) Banas Dairy, Palanpur may allow such additional time as it considers to be
justified by the circumstances of the case. For such extension penalty will be charged @
0.5% of total order value per week subject to maximum of 10% of total order value.
Page 20 of 45
Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
19. Penalty Clause
For delay in completion of work, a late penalty @0.5% per week may be deducted
subject to a maximum of 10% of the contract price. On further delays order shall be liable
to be cancelled. However, Managing Director of our union may waive off the penalty
keeping in view the force majeure or other exceptional circumstances beyond the control
of the supplier.
20. Delivery of Goods
Material shall be delivered at the destination as specified in the purchase order on any
working days (except Sundays & holidays) within the specified period as mentioned in
Purchase Order.
The bidder shall provide such packing of the Systems as is required to prevent their
damage or deterioration during shipment. The bidder shall promptly repair or replace any
System that is damaged in transit, as per instruction of Banas Dairy. The packing,
marking, and documentation within and outside the packages shall also comply strictly
with the requirements. The bidder shall insert in each case a packing list, fully itemized to
show case number, contents, gross and net weight, and cubic measurement.
21. Storage of Goods
Separate storage space, if available at respective location, may be provided to the
Successful bidder for storing items/ equipment which will be used for installation and
commissioning. Storage of goods supplied by bidder will be at bidder’s risk only. Bidders
will be responsible for all risks associated with the storage of all items/ equipment, and
Banas Dairy will not be responsible for any losses incurred thereof.
22. Deferring Shipments:
If Banas Dairy, Palanpur shall have notified the bidder in writing that the former is not
ready to take delivery, no System or materials shall be forwarded until intimation in
writing shall have been given to the bidder by Banas Dairy, Palanpur that he is ready to
take delivery.
23. Books & Records
Bidder shall maintain adequate books and records/reports in connection with Contract
and shall make them available for inspection and audit by Banas Dairy, Palanpur until
expiry of the performance security.
24. Project Schedule
Page 21 of 45
Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
Entire project has to be completed within 8 to 10 weeks with delivery, installation,
testing, integration and commissioning from the date of LOI/P.O.
25. Taxes & Duties
Bidder will be liable for all taxes and duties etc., as applicable under this contract. Price
quoted will be inclusive of all charges and taxes. In no case any additional amount shall
be paid. Mandatory taxes/duties to be recovered/withheld from bidder will be deducted
by Banas Dairy, Palanpur.
Note: Form- C shall be issued by Banas Dairy.
26. Insurance
Applicable Insurance upto entire Project Completion shall be borne by bidder.
Bidder shall dispatch the goods after proper insurance at his cost. Bidder shall acquire
and maintain insurance coverage up to the date of taking over that are standard and
customary in the industry to protect purchaser and the Systems from any losses,
damages including but not limited to the damages during transit or claims. The cost of
such insurance shall be borne by bidder. Banas Dairy, Palanpur has the right to inspect
such insurance policies.
In case of any claim, Supplier will have to arrange the Documents and other formalities
and in no case Banas Dairy will arrange for such claims.
27. Documentation
On successful completion of the project the bidder shall submit in three sets (Hard as
well as Soft Copy) of the following:
● A complete network architecture in A1 size with one copy duly framed to be mounted
at place of operation
● Product catalogue of each and every type of parts and spares
● Spare parts lists
● 01 set guarantee/ Warrantee certificates from OEM
● 01 set of original licenses
● Operation and maintenance manuals
● Standard operating procedures
● Original Software CD, Backup CDs and other relevant items
Page 22 of 45
Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
28. Payment Terms
● 30% Advance against Advance Bank Guarantee ,
● 60% after satisfactory commissioning
● Balance 10% after submission of requisite PBG (Performance Bank Guarantee)
29. Performance Security
Bidder will be required to submit the Performance Security of 10% of total PO Value
valid up to six months after the end of warranty period from the date of commissioning
in form of Bank Guarantee within 15 days of the issuance of LOI/ PO. Bank Guarantee
shall be issued from any of the nationalized banks having at least one branch at
Palanpur.
30. Risk Purchase
In case of delayed supplies/erection/commissioning purchase/execution of work may be
completed at the risk, cost and responsibility of the supplier after expiry of scheduled
date without any notice. Extra amount spent on Risk Purchase/completion of work shall
be adjusted against the earnest money/pending payments or same shall be recovered
from your firm.
Banas Dairy will reserve the right to effect risk purchase/execution of the work in case of
non-fulfilment of various terms and conditions of the contract, by the supplier at his risk
& cost.
If bidder fails to supply any material or provide any services in accordance with the
terms and conditions of tender or fails to replace any material rejected by the Banās
Dairy, Palanpur or any person on its behalf within such time as may be stipulated,
Banās Dairy, shall be entitled to purchase/procure from elsewhere, with or without any
notice to bidder on his account, such material /service from any other source and at
such price as Banas Dairy, Palanpur shall in the sole discretion think fit. If such price
shall exceed the rate set out in the tender, bidder shall be responsible to pay the
difference between the price at which such material have been purchased by Banās
Dairy, Palanpur and the price calculated at the rate set out in the tender.
If the difference amount is required to be paid due to any reason then it will be deducted
from security deposit/performance deposit/ pending bills.
31. Import license and foreign exchange variation
Page 23 of 45
Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
No import license shall be provided by the Banas Dairy for goods offered against this
bid. Necessary clearances/licenses from the concerned Authorities for any imported
goods/items offered shall be obtained by the bidder at his cost & responsibility.
Non-availability of or delay in obtaining license/ clearance shall not, under any
circumstances, entitle the bidder to seek any compensation/relaxation under the
contract and/or relieve the bidder from any of his obligations under the contract. Foreign
Exchange, Duties etc. variation, if any, shall also be to the account of the bidder and no
price escalation may be given.
32. Training
Bidder shall provide training to the personnel nominated by Banas Dairy, Palanpur to
enable them to have sufficient knowledge and skill to effectively manage, maintain, use
and operate System, repair/replace faulty equipment and to change/modify programme
during installation, warranty. The training schedule, content and modalities will be
defined jointly by both parties.
Class room training as well as on-site training during the installation of the Systems
shall be arranged by the bidder.
Training shall be conducted in English/Gujarati and the contents of this training shall be
approved by Banas Dairy, Palanpur. Arrangement of all training materials such as
manuals, drawings, brochures etc. shall be the responsibility of the bidder.
Bidder shall provide the time schedule of the training within 15 days of the signing of the
Contract.
Training shall be arranged at the designated sites during the installation and
commissioning of the Systems.
33. Maintaining ethical standards in business
It is highly necessary for the suppliers to ensure that business ethics are maintained at
the highest degree with all the concerned. In no case we will tolerate any unethical
practice by the supplier by way of offering either cash or in kind or compensation in any
form either to get the rejected material accepted or to get higher volume of the business
than the approved quantity.
Page 24 of 45
Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
By any chance if it comes to our notice that you or any of your
employee/representative/Agent has tried to initiate such unfair business practices with
any of our employee or any of the employee/decision maker of Our Union even
with/without any documentary evidences, the same shall be considered as a
cancellation of P.O. and we reserve our right to terminate/suspend the P.O. during any
time without assigning any reason thereof.
34. Indemnification
The bidder shall indemnify and hold harmless Banas Dairy, Palanpur from any and all
damages, losses, penalties, expenses and costs arising from, based on, related to or
associated with the inaccuracy of any representation or covenant set forth in this T/E
document or the breach of or failure to perform or satisfy any of the provisions of this
T/E document or for loss of or damage to property, death or injury to person.
Bidder shall indemnify Banas Dairy, Palanpur and hold it harmless from all suits,
actions, debts, accounts, costs, losses, and expenses of all kinds (including legal
expenses and professional advisory service expenses) arising from or out of any
adverse claims of any and all persons related to the execution of this project.
Note:
●
●
●
The bidder shall ensure that appropriate action shall be taken with respect to its
employees to ensure that the obligations of non-use and non-disclosure of confidential
information are fully satisfied.
The bidder shall certify that the repair and maintenance services do not violate or
infringe upon any patent, copyright, trade secret or other property right of any other
person or other entity. The vendor shall indemnify the Banas Dairy from any claim or
demand, action or proceeding, directly or indirectly resulting from or arising out of any
breach or alleged breach of this warranty.
The Banas Dairy reserves the right to claim as damages from the vendor to the extent of
the loss suffered by it, if it is found that due to any commission or omissions of the
vendor, damage has been caused to any asset of Banas Dairy.
35. Assignment
The Supplier shall not assign, in whole or in part, its obligations to perform under the
contract, except with the Purchaser's prior written consent. Such assignment shall not
relieve the Supplier from any liability or obligation under the Contract.
Page 25 of 45
Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
36. Force Majeure
If a Force Majeure situation arises, the Supplier shall promptly notify the Purchaser in
writing of such conditions and the cause thereof. Unless otherwise instruction directed
by the Purchaser in writing, the Supplier shall continue to perform its obligations under
the contract as far as is reasonably practical, and shall seek all reasonable alternative
means for performance not prevented by the Force Majeure event.
37. Purchaser’s Instruction
The Purchaser (Banas Dairy) may in its absolute discretion, issue from time to time
drawings and/or instructions, directions and clarifications which are collectively referred
to as Purchaser's instructions. These instructions will be binding on the supplier.
38. Approvals
The Supplier shall on its own obtain all the necessary legal approvals.
39. Data on firm
Please send data on your firm and information in the enclosed Annexure. The
quotations received without above information or with incorrect information may not be
considered.
Page 26 of 45
Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
AnnexureI- Notification
Interested Bidders who have downloaded tender form from our website will be required to notify
Purchase Department of Banas Dairy at e-mail id: [email protected].
Format of Notification
To,
Purchase Department,
Banas Dairy, Post Box- 20,
Palanpur-385001
Subject- Notification of Downloading of Tender for IQF
Dear Sir,
In reference to above cited subject, we.....[Name and Address of Bidder]....., have downloaded “Tender
Document for Design, Supply, Installation, Integration and Commissioning of IQF for Banas Dairy,
Palanpur” and are interested to quote for the same before the scheduled deadline.
Hence in this regard, we request you to please send us all relevant communications (including
clarification issued by Banas Dairy to various others interested Bidders and any amendments in Tender
Document) at following Contact Details:
Name of Bidder Firm:
Name of Concerned Person:
Business Address:
E-mail Address:
Contact No:
Mob No:
Page 27 of 45
Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
Annexure II - Tender Enquiry Data Sheet
The following specific data for this Tender Enquiry shall complement, supplement, or amend the
provisions in the Invitation in Tender and Instructions to Bidders. Whenever there is a conflict, the
provisions herein shall prevail over those in the ITB.
Name of the Purchaser:
Banaskantha District Co-operative Milk Producers’ Union Ltd., Palanpur
Name of the Project:
Design, Supply, Installation and Commissioning of IQF for Banas
Dairy,Palanpur
Purchaser’s Address:
PB NO :20, Palanpur-385001, Banaskantha, Gujarat, India
Submission of Queries on T/E Document:
Not later than –10/10/2014 till 1700 hours, to the following e-mail
[email protected]
Tender validity period shall be: 120 days from the date of submission
Required number of copies of the Tender:
Two (Original plus one photocopy and clearly mention ORIGINAL& COPY on
photocopy).
The address for Tender submission and Pre-Bid Meeting is:
Purchase Department,
Banaskantha District Co-operative Milk Producers’ Union Limited
PB NO 20 , Palanpur : 385001, Dist : Banaskantha
Due date (Deadline) for Tender submission:18/10/2014 1.30 PM
Opening of Quotation:18/10/2014 at 3.00PM
Page 28 of 45
Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
Annexure III- Check List
Check List for Bidder to be submitted along with Tender Bid
FOLLOWING DOCUMENTS ARE ATTACHED WITH THE TENDER
Sr.
No.
Item
Yes / No
1
Please give the page No. to entire set of tender and
documents enclosed. The confirmation whether paging is
done or not?
Yes / No
Page No.
2
Whether literature/catalogues are attached?
Yes / No
3
Authorization letter from manufacturer or OEM.
Yes / No
4
Power of Attorney of authorized signatory
Yes / No
5
6
7
8
Yes / No
Yes / No
Yes / No
Yes / No
9
Earnest Money Deposit Details
Details of Work Executed
Data on Firm (Vendor Registration form)
Supporting Documents to execution of similar type of
Contracts
Turnover Details of last fiveyears
10
Profit & Loss statement of last five years
Yes / No
11
Supported documents for Experience of Five years
Yes / No
13
Details of offices/service centres
Vat/CST/TIN/PAN details
Technical Compliance Sheet
14
in
Gujarat
with
Yes / No
Yes / No
Yes/No
DECLARATION
We, solemnly declare that we have attached all the documents mentioned here above and mentioned in the
Tender. We also understand that non-compliance of any documents will be treated as non-responsive Tender and
we will lose our claim to participate in the Tender Enquiry automatically and our tender will be liable to be
rejected.
Signature of Authorized person __________________
Name of Authorized person ___________________
Page 29 of 45
Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
Annexure IV- Earnest Money Deposit Details
Earnest money details (as specified in Tender Notice)
Details of Bank draft
No.___________
Dated_______________ Drawn On (Name of Bank) ____________________
EMD Amount Rs._______________________________________________
(Rupees in words
(________________________________________________)
I/we have read the instructions carefully and accordingly submitting the tender as per the
terms and conditions as given in the tender notice for Design, Supply, Installation, and
Commissioning of IQF.
Date:
Signature of the Bidder
(With office stamp)
Page 30 of 45
Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
Annexure V- Commercial Bid
Technical Specifications and Scope of Supply including Installation & Commissioning with
Price Breakup
Sr.
No
1
Description of items
Design, Supply, Installation
and Commissioning of
IQF(Individual Quick
Freezer)
QTY
Unit rate
for supply
(in INR)
P&F
A
B
Excise
C
CST/
Freight/
VAT
Insurance
D
E
Unit Rate
For
Installatio
n (in INR)
Service
Tax
Total
Landed
Rate For
Supply
Total
Landed
For
Installati
on
Total (Supply +
Installation)
F
G
H=
(A+B+C+
D+E) *
Quantity
I = (F+G)
*
Quantity
J=H+I
1 Unit
NOTE:
●
●
●
●
It is mandatory for Bidders to provide Price list of Critical and regularly required spares for normal operations of their
offered equipment (in separate format and should be enclosed in commercial bid envelope)
In case of any discrepancy between unit price and total bid price (in figures) total price, the unit price shall prevail
Detailed Tax Break Up to be submitted at the time of awarding of PO
Warrantee/ Guarantee shall be for the period of 12 months. This would include but not limited to periodical visits,
breakdown call visits replacement of defective parts etc.
We agree to demonstrate the performance of the above items in accordance with the technical
specifications for a price quoted and we are able to complete the supply and installation within 8 to 10
weeks.
Price also covers the cost of all the material, consumables (for installation and commissioning) and
services which may not be mentioned in the Tender Document but are essential for normal functioning
of supplied IQF in true sense.
Signature of Bidder……….…………………….
Name ...…………………………
Business Address: …………………………….
Place: …………………………
Date: …………………………….
Page 31 of 45
Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
Annexure VI- Scope of Work and Technical Specifications
1 IQF (INDIVDIUALY QUICK FREEZE) TUNNEL
For Individually Quick freezing the diced Paneer cubes before packing in pouch:
Capacity
600 - 700 kg diced Paneer cubes freezing / hr
Quantity
1 No.
Page 32 of 45
Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
Description
[1]
[A] IQF shall be designed for freezing the In feed diced Paneer cube of following Quality,
1] Size of Paneer Cubes : < 10*10*20mm (L*W*H)
2] Feeding Temp. of Paneer cubes : +15 - 200C
3] Out feed Temp. of product core : < - 180C
4] In feed Product moisture : 50 to 55%
5]Even Feeding rate variation : ± 5%
[B] Out feed product requirement :
With very quick freezing time ensure minimal water loss (<0.5% hydration loss) and perfect
separation (< 1 % lumps) for premier quality product output without risk of cross contamination.
[C] Specific requirement :
1] Compact design of IQF, preferable size shall be (L) 2.5 to 3mt * (W) 3 to3.5mt * (H) 2.5 to 3.0 mt.
so, less floor area shall require.
2] For product conveying there shall be Conveyer belt or Perforated bed plate of food grade
plastic, Belt/plate with adjustable speed /vibration which is suitable for diced Paneer cubes.
3]. Belt/plate Frame and support, in-feed / outlet guiding plates are manufactured fully in
stainless steel in an open design, to ensure easy cleaning and a long life without corrosion.
4]. In and out – feed openings are fully covered by 2 x double layer silicone strip curtains or
suitable arrangement to minimize air / moisture entering the cabinet, which prevents frosting,
Page 33 of 45
Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
built upon the evaporator and prolongs the time in between defrosting periods.
5] In feed and out feed conveyer of suitable length shall be provided.
6] Self adjusting mechanical operated belt tension system to slacken or tighten belt, inbuilt VFD
variable belt speed and fluidized bed to ensure uniform cooling.
7] Long durable UHMW polyethylene wears rails on frame and belt support to ensure long belt
life.
8] Main Electrical control cabinet shall be freestanding epoxy painted steel cabinet.
[2]
9] Evaporator shall be prepared for Hot gas and water defrosting system.
10] PLC control, color touch screen operators panel with programs for start up, emptying,
Standby and close down procedures. Continuous monitoring of three temperatures and freezer
setting.
11] Electrical operated ventilators to ensure optimal air circulation from evaporator to product
for quick and uniform freezing.
12] Refrigeration system of IQF shall be on NH3 (Ammonia) base which will provided by
purchaser‘s refrigeration system.
13] Enclosure shall be Insulated completely glued in double walled sandwich design with opening
for inspection, sanitation and service. Floor and roof shall have slopped and for quick water
drainage Mono block construction and no spaces where water can accumulate.
14] Fully non hygroscopic insulated cabinet sandwich panels, insulated with
polyurethane/polystyrene and plated with 0.6mm galvanized steel plate, coated with white PVC
surface at the outer side and stainless steel surface at the inner side with rounder corner for easy
cleaning.
15] Fully welded stainless steel floor with centre mounted fully and hatch for water outlet when
defrosting and cleaning.
16] The Cabinet is equipped with two access doors mounted with electrical door heaters to
prevent ice bounding of panels.
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Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
17] Additional emergency breakers mounted next to in-feed conveyor and inside cabinet for full
personnel security.
18] Internal electrical neon lights / LED light (water proof) mounted in ceiling for clear view when
freezing, cleaning or maintenance.
19] The equipment shall be provided with inbuilt CIP cleaning arrangement.
20] The evaporator shall be of SS tube /Aluminum fins & fitted with unit for defrost water
distribution system over the fins. Fans with direct driven impellors by motors with IP56
protection.
21. Other utility connection (Air, Electricity and water) shall be provided near to IQF by purchaser.
Page 35 of 45
Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
Annexure VII-Tender Letter Form
Date:______________
From
(Registered name and address of the Bidder)
To,
Banaskantha District Co-operative Milk Producers’ Union Limited
Banas Dairy
PB NO 20,
Palanpur- 385001
Sir,
Having examined the tendering documents, we the undersigned, offer to supply, install, test, integrate and commission of IQF
as detailed in the bidding document ( as enclosed) in response to T/E number .…………….dated ...................
We undertake to:
●
●
●
●
Maintain validity of the Tender for a period of120days from the last date of Tender submission as specified in the
bidding document or extended. The same shall remain binding upon us and may be accepted at any time before the
expiration of that period
Supply, install, test, integrate and commission the “IQF” within the above mentioned Delivery Schedule and in
conformity with the bidding documents (and as amended from time to time)
Execute all contractual documents and provide all securities & guarantees as required in the Tender document (and
as amended from time to time)
until a formal Contract is prepared and executed, this Tender, together with your written acceptance thereof and your
notification of award, shall constitute a binding Contract on us
We enclosed checklist for tender duly filled.
Dated this _______ day of ____________
Signature: …………………(in the capacity of)
Duly authorised to sign Tender for and on behalf of …………………………..
Witness:
(Signatures with name and designation)
Address:
Enclosure:
• Check list as above
•
Bidding document
Page 36 of 45
Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
Annexure VIII- Manufacturer’s Authority Letter
(It should be submitted on original letterhead of Manufacturer)
To
Managing Director
Banaskantha District Co-operative Milk Producers’ Union Limited
Banas Dairy
PB NO 20, Palanpur: 385001.
Dear Sir,
Whereas [name of the Producer] who are established and reputable producers of [name/or description
of the products] having production facilities at [address of factory] do hereby authorize [name and
address of the Supplier] to submit a Tender, and subsequently negotiate and sign the Contract with you
against T/E No.……..dated……… for the above products produced by us.
We, M/s________________warrant all the equipment to be supplied by us against T/E No.
Hereundershall be brand new, free from all encumbrances, defects and faults in material. Workmanship
and manufacturing shall be of the highest grade and quality and consistent with the established and
generally accepted standards. Materials of the type ordered shall be in full conformity with the
specifications, drawings or samples, if any, and shall operate properly. The items quoted by us for this
tender are not obsolete and are still in production. The warranty for the material shall be for a period of
three years.
We, M/s.................also undertake that the spares of equipment to be supplied by us hereunder shall be
made available to BANAS DAIRY for a period of minimum 07 years from the date of final acceptance.
We shall provide the factory test report for the equipment at the time of supply.
We hereby extend full guarantee for the products offered for supply by our firm against the said T/E and
duly authorize said firm in fulfilling all installation, technical support and maintenance obligations
required by Banas Dairy.
[Signature for and on behalf of Producer]
Note: This letter of authority must be on the letterhead of the Producer, must be signed by a competent
person and having the power of attorney to bind the Producer, and must be included by the Bidder in its
Tender.
Page 37 of 45
Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
AnnexureIX- PerformanceBankGuarantee (Sample)
(TobestampedinaccordancewithStampAct)
Ref:
Bank Guarantee No. Date:
To,
Managing Director
Banaskantha District Co-operative Milk Producers’ Union Limited
Banas Dairy
PB NO 20, Palanpur: 385001.
Dear Sir,
WHEREAS.............................(Name of Bidder) hereinafter called "the Company "has undertaken, in
pursuance of Contract dated: ........(Herein after referred to as "the Contract") to implement the IQF
project for Banaskantha District Co-operative Milk Producers, Union Limited, herein referred as Banas
Dairy.
AND WHEREAS it has been stipulated in the said Contract that the Company shall furnish a Bank
Guarantee ("the Guarantee") from a scheduled bank for the sum specified therein as security for the
performance of Supply and Installation of “IQF” as per the agreement. WHEREAS we
___
("the
Bank", which expression shall be deemed to include it successors and permitted assigns) have agreed
to give BANAS DAIRY, Palanpur the Guarantee:
THEREFORE the Bank hereby agrees and affirms as follows:
1. The Bank here by irrevocably and unconditionally guarantees the payment of all sums due and
payable by the Company to BANAS DAIRY, Palanpur under the terms of their Agreementdated__
on account of full or partial non-implementation and/or delayed and/ or defective
implementation. Provided, however, that the maximum liability of the Bank towards BANAS DAIRY,
Palanpur under this Guarantee shall not, under any circumstances, exceeding aggregate.
2.In pursuance of this Guarantee, the Bank shall, immediately upon the receipt of a written notice from
BANAS DAIRY, Palanpur stating full or partial non-implementation and/ or delayed and/ or defective
implementation, which shall not be called in question, in that behalf and without delay/ demurorset off,
pay to BANAS DAIRY, Palanpur any and all sums demanded by BANAS DAIRY Palanpur under the
said demand notice, subject to the maximum limits specified in Clause 1 above. A notice from BANAS
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Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
DAIRY, Palanpur to the Bank shall be sent by Registered Post (Acknowledgement Due) at the following
address: Attention Mr _______________.
This Guarantee shall come into effect immediately upon execution and shall remain in force for a period
of 18 months from the date of Final Acceptance certificate for project as mentioned in the contract.
4.The liability of the Bank under the terms of this Guarantee shall not, in any manner whatsoever, be
modified, discharged, or otherwise affected by:
i) Any change or amendment to the terms and conditions of the Contract or the execution of any further
Agreements
ii) Any breach or non-compliance by the Company with any of the terms and conditions of any
Agreements/ credit arrangement, present or future, between Company and the Bank.
5.The BANK also agrees that BANAS DAIRY at its option shall been titled to enforce this Guarantee
against the Bank as a Principal Debtor, in the first instance without proceeding against Company and
not withstanding any security or other guarantee that BANAS DAIRY may have in relation to the
Company liabilities.
6.The BANK shall not be released of its obligations under these presents by reason of any act of
omission or commission on the part of BANAS DAIRY or any other indulgence shown by BANAS
DAIRY or by any other matter or thing whatsoever which under law would, but for this provision, have
the effect of relieving the BANK.
7.This Guarantee shall be governed by the laws of India and only the courts of Palanpur, Gujarat shall
have exclusive jurisdiction in the adjudication of any dispute which may arise hereunder.
Dated this the……………….Day of……………………..2013
Witness
(Signature)
(Signature)
(Name)
Bank Rubber Stamp
(Official Address)
Designation with Bank Stamp Plus Attorney as per Power of Attorney No.
Dated:
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Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
Annexure X- Deviation/Non-Compliance Statement
(Please give all deviations and/or non-compliance clause wise statement against the said Tender
document in the format given below)
Tender No:
Sr. No.
Section/Article/ Clause
Statement of Deviation
Note:
● In case of any other deviation not mentioned on this page may lead to disqualifying of Bid
● Mentioning Deviation in above mentioned format does not ensure its acceptance by Banas Dairy
●
Above mentioned format is indicative and supplier can furnish above required information in their own format
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Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
Annexure XI- Details of Work Executed
Details of Purchase Orders executed in last 5 year of similar works
Name of the supplier:
Supplyof IQF (Individual Quick Freezer):
Name
of
(Union)/Reputed
Organizations
Dairy
Details of
Capacity
and Use
MonthYear
Supplied
(Quantity)
Total
Value (in
Lacs)
Performance
Certificate
Attached
(Yes/ No)
Note:
Above mentioned format is indicative and supplier can furnish above required information in their own format
Purchase Order copies should be enclosed in support of the above
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Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
Annexure XII- Data on Firm(
Firm(Vendor
Vendor Registration Format)
Format
Banaskantha District Co
Co-operative Milk Producers' Union Ltd.,
Banas Dairy, Post Box No. 20, Palanpur : 385 001, Phone : 253881 to 253885
Fax : 02742-252723,
252723, 251835, ee-mail : [email protected], web : www.banasdairy.coop
For Office Use Only
Vendor / Customer / Broker No. _________________________________Date :
VENDOR / CUSTOMER / BROKER REGISTRATION FORM
1.Name of the Vendor/Customer/Broker: __________________________
2.Full Address of Office & Factory :
OFFICE FACTORY
FACTORY ADDRESS
Add1
Add2
City
Location
District
State
Pin Code
Phone (with code)
Mobile No
Fax No.
e-mail ID
Contact Person:
1. Full Address of Branch / Associated Firm :
Add1
Add2
City
Location
District
State
Pin Code
Phone (with code)
Mobile No
Fax No.
e-mail ID
Contact Person:
Branch / Associated Firm - 2
Branch / Associated Firm -1
Add1
Add1
Add2
Add2
City
City
Location
Location
District
District
State
State
Pin Code
Pin Code
Phone (with code)
Phone (with code)
Mobile No
Mobile No
Fax No.
Fax No.
e-mail ID
e-mail ID
Contact Person:
Contact Person:
4. Are you registered with MSMED Act : Yes / No. ___________________________
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Signature of the party
arty with office stamp
(In token of acceptance of terms & condition)
Date:
If yes, please give date of registration: ______________________ & Valid upto _____________(date)
(Pl. enclose copy of the certificate confirming to the above)
5. Whether CST/GST is applicable? If Yes, please give the rate :
Central Sales Tax No. &Date : ________________________________________________________
State Sales Tax No. &Date : _______________________________________________________
6. Whether Central Excise Duty is applicable ?
If yes, please give Excise classification
No. of the item quoted (Chapter/Section/Subsection) : _________________________________
Excise heading : ______________________ Rate of excise : ______________________________
Central Excise Registration No.& Date __________________________________________________
Service Tax Registration No.& Date ____________________________________________________
7. Bank Name ______________________Bank A/c. No.__________________ Branch _____________
Mode of Payment : Cheque/ DD /RTGS /NEFT Incase DD, Payable at ___________
IFSC Code :_________________________ PAN : ____________________________________
8. Which kind of material / service you want to supply / provide to us (Give details)
Make & Brand
Sr.No. Particulars
9. Status (whether an Individual / Partnership Firm / Public / Private Limited Company :
i) In case Partnership Firm
a) Whether it has been registered ? ______________________________________________
b) If Registered, provide copy of registration certificate issued by the Registrar of firm :
___________________________________________________________________________
c) Name of all Partners : __________________________________________________________
d) Details of Partnership deed (Pl. enclose copy of the same): ____________________________
ii) If Proprietary concern name and address of the Proprietor : __________________________________
iii) If Private / Public Limited Company, Please
Enclose copy of Memorandum/Articles of the Association : __________________________________
Provide Registration No. ______________________________________________________________
10. Year of Establishment of the company : _______________________________________
11. Year of commencement of Commercial Production : ________________________________________
12. Status of your Company (Manufacturing / Traders / Authorized Agent/Dealer) : ___________________
13. Manufacturing Licence No. : ___________________________________________________________
14. Annual Turnover : __________________________________________________________________
15. Are you supplying these items to any Cooperative Dairies in Gujarat ? If so, give details with zerox
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Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
copies of Purchase Order. ____________________________________________________________
16. Is the quality of your product approved by ISI or any Institution ? ______________________________
17. Can you arrange to send sample if called ? _______________________________________________
18. Please state the address with telephone Number of your Office nearest Palanpur. ________________
19. Please send technical literature, price list and other information of your production ________________
20. Income tax clearance certificate No. __________& Date______________ (Pls. Enclose copy)
21. Whether any of your relatives is working with us or with our member unions. If so, please give details :
__________________________________________________________________________________
22. Any other information you wish to given ? ________________________________________________
23. Please find enclosed herewith a D.D. No. ___________ dated _________ Rs. 5000/- in favour of
Banaskantha District Cooperative Milk Producers’ Union Ltd., payable at Palanpur for Tender Fees (Non Refundable).
DECLARATION
The above information is true in all respects and we undertake to inform you if any change in the above particulars
regarding our business from time to time. We also undertake the responsibility that in no case we will employ any
consultant to deal with BKDCMPU Ltd., Palanpur
Place :
Date :
Signature of Authorized Representative
of the Company under Proper Seal
For Office Use Only
Concerned Dept.HeadOSD(Comm.)
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Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:
Annexure XIII CERTIFICATE AS TO AUTHORIZED SIGNATORIES
I, certify that I am Secretary of the……………………………………….., and that…………………………………………….
who signed the above proposal is authorized to bind the corporation by authoring of its governing body.
(Secretary)
Date
(Seal here)
Page 45 of 45
Signature of the party with office stamp
(In token of acceptance of terms & condition)
Date:

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