STEP 1 Prior to accessing the permitted system, all contractors are required to have a site agreement in place. This can be done by contacting the relevant party below via email and submitting your Company details which must include your companies ABN number. Email: [email protected] When the agreement has been approved and set up, you will receive a confirmation email. Please ensure your company’s site agreement is set up prior to registration or this may affect the automatic issue of induction. STEP 2 In order to access the online induction and Work Authority Permit, subcontractors and their staff will need to register online. Please navigate the below link: https://www.permitted.com.au/registration.php When filling out the registration form below, please note that employees will need to use individual email addresses. Your ABN will also be required for this step to ensure your company is registered in the permitted system. Document No: TAI-2000-PL-0001 Revision: 0 March 2014 Page 1 of 10 STEP 3 Everyone registered will receive automatic email notification and passwords for their accounts. Log back into Permitted, click to begin induction; it will automatically load the induction presentation and require you to upload the following;  Photo  Photo identification, This can be anything that requires 100 points of Identification to obtain (Drivers License, Proof of Identity Card, National High Risk license)  General Construction Induction (White Card) At the completion of the presentation there will be a question and answer quiz. You will be required to complete the quiz and will be notified whether you have passed or failed, this will generate an automated email to the relevant motorway. Three successive fails will see the induction applicant rejected. If you do not have LCTM2 General Induction available please contact [email protected] When completed successfully, print the Profile page which shows the completed induction containing the applicant’s picture. This is to be used as your induction card. Document No: TAI-2000-PL-0001 Revision: 0 March 2014 Page 2 of 10 NB: When completing the registration it is important to ensure all businesses that you require on your permit are also registered in the system and a site agreement has been set up. This is required as each business working on your permit application needs to be linked to your business so they can be selected. For example; ABC mechanical is on site replacing a pump and they use John’s electrical to perform the electrical work and ZZZ Traffic Management is closing the road. All three businesses need to be linked so only one permit needs to be raised by ABC Mechanical. To do this ABC mechanical should contact Permitted via [email protected] and request Johns electrical ABN: 052 183 183 and ZZZ Traffic Management ABN: 063 185 185 to be linked to ABC Mechanical ABN: 065 888 888 site agreement. This will allow ABC mechanical to select all personnel required to perform the work and ensure a seamless application process. Failure to link accounts may delay your permit application. STEP 4 Whilst logged into the site proceed to create a WAP as per the picture below only after all of your team has registered and uploaded their required qualifications, licenses and finalised their induction. Once you have entered the new screen (as below) you will be required to start completing the relevant information pertaining to the works. Site: LCT/M2 Site contact: Select the representative you have agreed to perform the work for. Scope of works: The scope of works should be a summary clearly describing the works being undertaken. Document No: TAI-2000-PL-0001 Revision: 0 March 2014 Page 3 of 10 Leading Hand: This is the person that will be responsible for the on-site works. If their name is not available they may need to register and complete the induction as per the steps above. Selecting workers: All personnel that are working on site must be entered into this section. Once the approval has been provided for the permit it cannot be changed including adding personnel to the job. Date & Time Selection: Please ensure all required dates start and finish times are selected; failure to do will result in another permit being required. Works will not be permitted outside selected hours. This will then need to go through the submission and approval process which could delay the works. NB: A permit is only valid for the month the works are being performed. A separate permit will be required for each additional month until the works are completed. Associated Permits: This is required in the event there are other permits that are part of the works being completed. For example, the original permit raised covers only the day work and some afternoon work is required as part of the same job. When the new permit is raised you can select the day permit to link to the same job. Select Next to move to the next screen. Locations: Select the location(s) where your works will be conducted on either the Hills M2 or Lane Cove Tunnel assets. More than one selection can be made, but it is important to ensure the correct selections are made. If for whatever reason you are unsure please contact your representative for further information. Document No: TAI-2000-PL-0001 Revision: 0 March 2014 Page 4 of 10 Selection of Keys and Radios required: If you require access keys or radios these are generally obtained from the control rooms. There may be times where keys are not required and the use of mobile phone devices has been agreed. If unsure please contact your representative for further information. Select Next to move to the next screen. Document No: TAI-2000-PL-0001 Revision: 0 March 2014 Page 5 of 10 Validation Questions: This section requires the applicant to answer some specific questions relating to the work that is being performed. Each question that is answered yes will require further information as you progress through your application. Failure to answer the questions in line with the scope of work will result in the permit being rejected and may delay the commencement of works. NB: For some activities specific licenses or qualification are required such as a NSW Electrical License, which is issued from the department of fair trading for Low Voltage electrical work. To perform traffic management you will be required to have a current RMS Yellow for the layout of traffic control plans and a RMS red ticket for the selection of any plans used on the assets. Traffic: If the works that your team or contractors are performing requires traffic management Lane closure or rolling closures, then you will need to select the road where the plan will be implemented LCT/M2. As part of the validation prior to approval you will be required to upload the Traffic Control Plan that will be used for the work. Until this is completed you will not be able to progress through the permit. NB: You will require a person with a RMS Red and Yellow License to select yes in this section 1. Isolations: If Lock out tag out (LOTO) is required for any works that you are performing, you will have to fill out additional information which will identify the isolation points and where the isolation will be i.e. Jet fan number 15 Sub 3. NB: All lock out tag out activities must be completed by a competent person. Document No: TAI-2000-PL-0001 Revision: 0 March 2014 Page 6 of 10 3. High voltage isolations/switching: If this is necessary you will be required to identify what will be isolated, who will be performing the isolations/switching, testing for dead and performing the re-activation of the plant/equipment. As part of this process you will be required to submit switching instructions prior to permit approval. An Electrical access permit will also be required for download which must be completed in consultation with the control room prior to any works commencing on site. These works requires the team members to hold a current NSW electrical Licence and a high voltage ticket so it can be selected. Licensed Electrician: This question ensures any Low Voltage work that requires an electrical license is identified and the personnel performing the work are authorised with a current NSW Electrical Supervisors license. 4. Hot Works: This question requires a hot work permit to be downloaded and completed on site prior to works commencing, and you must identify the people performing the hot works as competent and having the correct equipment for the works. NB: Hot work is not permitted during a total fire ban and you must check prior to commencing works with the control room. 5. Plant and Community notification: These questions require the notification of plant details, drop off points and ensuring the minimum requirements such as vehicles fitted with the correct equipment. All plant delivery should be done in consultation with your site contact prior to proceeding. 6. Material Safety: All chemicals that will be used on site require a Material Safety Data sheet (SDS). All Material Safety Data Sheets cannot be more than five (5) years old and must be considered in your submitted risk assessment. These SDS documents provide information on the use of chemicals, exposure hazards, environmental requirements and emergency management. If you are bringing ten (10) different chemicals on site then you are required to submit ten (10) Material Safety Data Sheets for review. Document No: TAI-2000-PL-0001 Revision: 0 March 2014 Page 7 of 10 7. Excavation work: This work requires the completion of an excavation permit and applies if you are drilling, digging or cutting. The point of this process is to manage the risk of exposure and injury from services such as, Gas, Electricity and Water by obtaining drawings, Dialling dial before you dig (Ph: 1100) and using service locating equipment. For example, your team is cutting through a median strip which is only 15 centimetres deep, this process checks to make sure that the electrical cable powering the traffic lights isn’t underneath preventing a serious incident. 8. Working at Heights: Due to the high risk nature of working at heights, the NSW legislation requires all PCBU’s to manage this risk as far as reasonably practical. As part of this management all personnel performing works at height are required to be competent and must be able to demonstrate this competency. If you are using plant as part of your safety management you will need to ensure you hold the appropriate class of license or ticket. It is important to ensure that the correct controls are also identified in your submitted risk assessment. For example; if you are required to use a boom lift that has the capacity of greater than elevent (11) metres then you will be required to hold a current National High Risk licence (WP) issued from Workcover. If you are using a boom lift that does not have the capacity to reach eleven (11) metres then you will be required to hold a yellow ticket class (BL), or the national high risk license (WP) issued from Workcover as long as the equipment is similar (Boom lift). NB: The national high risk license however, does not permit you to operate an EWP Vertical lift (VL) or Scissor lift (SL). You are required to hold a current EWPA yellow ticket that demonstrates you have completed the appropriate module. Further information can be obtained from the Elevated Work Platform Association of Australia http://www.ewpa.com.au. 9. Confined Space: All works requiring confined space requires a completed and approved confined space permit which will ensure:  Personnel trained in confined space entry (Competency assessment should be undertaken every 2 years)  Air monitoring using a calibrated multi gas detector applicable to the works being performed  Appropriate equipment and PPE to perform the task safely Failure to have this in place will result in the rejection of the permit. Document No: TAI-2000-PL-0001 Revision: 0 March 2014 Page 8 of 10 10. Other: Prior to works being authorised on any LCT/M2 site a written risk assessment/ SMWS/ JA or JSA must be submitted which is specific to the site works being performed. The submitted document shall identify all foreseeable hazards and clearly identify controls required to ensure the safety of the people performing the works. NB: The risk assessment/ SMWS/ JA or JSA must meet the requirements of the checklist below, failure to do so will result in the rejection of the permit application delaying site works. Question Order 1 2 3 4 5 6 7 8 9 10 11 12 13 14 Document No: TAI-2000-PL-0001 Revision: 0 Question SWMS JA shows name and contact number of the contractor? Provides for a name and signature of the person responsible for ensuring compliance with the SWMS JA? Provides a description of the work to be performed including the date and site name Shows evidence of consultation and communication in development and implementation? Provides a list of work tasks in logical order that workers can easily understand? Lists the potential hazards and considers risk levels associated with each work task? Evidence of the provision for the capture of site specific hazards if created prior to day of job? Identified controls are appropriate and reasonable with regards to the hierarchy of control? Evidence of consideration compliance with relevant legislation, codes, standards and procedures? Identifies all plant and equipment that will most likely be used on the job? Identifies appropriate controls for PPE, Permits, Emergencies, Isolations, Plant, Substances and traffic management etc? Identifies appropriate licenses, qualifications and training required to safely undertake the job? Provides for sign off by personnel on the job to demonstrate trained in and understanding of SWMS? Identifies if the work is deemed to be High Risk Construction Work under chapter 6 of the Work Health Safety Regulation 2011. March 2014 Page 9 of 10 Agreement & Confirmation: Upon the completion of the permit all applicants are required to review the General Conditions and Accept or Reject. If you accept the general conditions, select next and your permit will be submitted and reviewed within the agreed timeframe with your site contact. If you reject the General Conditions, you will not be able to continue the permit process and will need to speak with your site contact to resolve any issues or concerns you may have. If you have any issues in following this instruction or require assistance please contact your site representative for further information. IMPORTANT NOTE: Unless agreed with your site representative all permits may take up to five (5) working days to approve. Document No: TAI-2000-PL-0001 Revision: 0 March 2014 Page 10 of 10