8 August 2014 - Wimmera Regional Library Corporation

Wimmera Regional Library Corporation Board
AGENDA
Meeting date:
Friday 8 August 2014
Venue:
Wimmera Room
Horsham Rural City Council, Roberts Avenue, Horsham
Commencement time:
10:30am
Contents
1. DECLARE MEETING OPEN ........................................................................................................ 2
1.1.
Present ............................................................................................................................. 2
1.2.
Apologies ......................................................................................................................... 2
2.
DISCLOSURE OF INTEREST OR CONFLICT OF INTEREST .......................................................... 2
3.
CONFIRMATION OF MINUTES FROM PREVIOUS MEETING ................................................... 2
4.
BUSINESS ARISING FROM PREVIOUS MINUTES ..................................................................... 2
4.1.
Service and Funding Agreements 2014-2017. ................................................................ 2
4.2.
Budget 2014-2015 ........................................................................................................... 2
5.
CORRESPONDENCE .................................................................................................................. 2
5.1.
Inwards ............................................................................................................................ 2
5.2.
Outwards ......................................................................................................................... 3
6.
ORDINARY BUSINESS............................................................................................................... 3
6.1.
Financial Services Agreement 2014-2017 ....................................................................... 3
6.2.
CEO Report ...................................................................................................................... 3
7.
REPORTS FROM BOARD MEMBERS ........................................................................................ 3
8.
OTHER BUSINESS ..................................................................................................................... 3
9.
REPORT FROM STAFF COMMITTEES ....................................................................................... 3
9.1.
OH&S................................................................................................................................ 3
9.2.
Consultative Committee ................................................................................................. 3
10.
CLOSE OR ADJOURN ............................................................................................................ 3
1. DECLARE MEETING OPEN
1.1. Present
1.2. Apologies
2. DISCLOSURE OF INTEREST OR CONFLICT OF INTEREST
3. CONFIRMATION OF MINUTES FROM PREVIOUS MEETING
Minutes from the meeting held 13 June 2014 to be confirmed.
4. BUSINESS ARISING FROM PREVIOUS MINUTES
4.1. Service and Funding Agreements 2014-2017.
All six member Councils have signed and sealed the agreement.
4.2. Budget 2014-2015
Copy sent to the Minister and public notice placed in WMT to comply with statutory
requirements.
5. CORRESPONDENCE
5.1. Inwards
8/6
11/6
13/6
14/6
15/6
21/6
25/6
26/6
26/6
27/6
4/7
9/7
7/7
9/7
HRCC
Minister for Local
Government
DTPLI Colin
Morrison LGV
Hoppers electrical
VWV
West Wimmera Shire
DTPLI Colin
Morrison LGV
Meerkin & Apel
West Wimmera
Shire
Art Is…Festival
Hindmarsh Shire
SLV
14/7
16/7
SLV
Broadband for
seniors
NG shire Council
Donald Friends and
Neighbours
DTPLI – Dan Harper
SLV
18/7
21/7
HRCC
SLV
9/7
11/7
Signed Service & Funding Agreement 2014-17
Notification of 2014-15 funding allocations
Funding Agreement for Public Libraries Funding
Certificate of Compliance ( Smart meter installation mobile library)
Governance mentor’s breakfast
Signed Service & Funding Agreement 2014-18
Acknowledging receipt of Budget, Library Plan and Strategic
Resource Plan 2014-18
Renewal of retainer for workplace / I.R services
Signed Service & Funding agreement 2014-17
Letter of thanks for WRLC involvement in festival
Signed Service & Funding Agreement 2014-17
Announcement of Barrett Reid Scholarship to Dr. Susie Prestney to
investigate best practice in volunteer programs in a library setting
Our Future our Skills study into the skill requirements of libraries
NEC contract expires Dec 30. New service agreements will apply.
Signed Service & Funding Agreement 2014-17
Lighting improvements for Donald Mobile Library HUB
Invitation to participate in Victorian Library workshop
Invitation to launch Creative Communities: the cultural benefits of
Victoria's public libraries
Copies of Insurance certificates of currency
Invitation to launch of the new website REAL: Resource for
Equitable Access to Libraries
Wimmera Regional Library Corporation Board
Agenda for the Ordinary Meeting to be held Friday 8 August 2014
Page 2 of 3
21/7
12/7
14/7
12/7
15/7
18/7
22/7
23/7
29/7
19/6
20/6
22/6
16/7
17/7
23/7
30/7
MAV
HRAG
Buloke shire
SLV
SLV
WSM LLEN
WWHS- Wayne
John- Healthy
Ageing Project
Buloke Shire
Yarriambiack Shire
5.2. Outwards
DTPLI
HRCC
Minister for Local
Govt
WSM LLEN
WWHS
Buloke Shire
SLV
Introduction of MAV WorkCare and offer to participate
Regional art exhibitions
Roadside trading permit
Invitation to launch of Victor Hugo exhibition
Applications invited for Margaret C Ramsey Scholarship
Mentors wanted for Koorie students
Invitation to participate in seniors lifestyle expos in Hindmarsh
and West Wimmera shires
Signed Service & Funding Agreement 2014-17
Signed Service & Funding Agreement 2014-17
Signed Service Agreement and acquittal report on grant
expenditure
Financial Services Agreement for signing
Copy of annual budget, Library Plan & Strategic Resource Plan
2014-18
WRLC Registration as school friendly business
Acceptance to exhibit at seniors expos Nhill, Edenhope
Permit application to display footpath signage
Nomination for membership of Statewide public library working
group – The Memory Project
6. ORDINARY BUSINESS
6.1. Financial Services Agreement 2014-2017
The agreement has been signed by both parties.
Circular Motion: That the Agreement with HRCC for the provision of Financial Administration
Services be entered in to for another three year period.
Affirmative responses: 9 negative 0
Recommendation: That the Board ratify the decision taken via circular motion.
6.2. CEO Report
7. REPORTS FROM BOARD MEMBERS
8. OTHER BUSINESS
9. REPORT FROM STAFF COMMITTEES
9.1. OH&S
Minutes to be tabled at the meeting.
9.2. Consultative Committee
Attachment 1
10. CLOSE OR ADJOURN
Wimmera Regional Library Corporation Board
Agenda for the Ordinary Meeting to be held Friday 8 August 2014
Page 3 of 3

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