Wimmera Regional Library Corporation Board AGENDA Meeting date: Friday 8 August 2014 Venue: Wimmera Room Horsham Rural City Council, Roberts Avenue, Horsham Commencement time: 10:30am Contents 1. DECLARE MEETING OPEN ........................................................................................................ 2 1.1. Present ............................................................................................................................. 2 1.2. Apologies ......................................................................................................................... 2 2. DISCLOSURE OF INTEREST OR CONFLICT OF INTEREST .......................................................... 2 3. CONFIRMATION OF MINUTES FROM PREVIOUS MEETING ................................................... 2 4. BUSINESS ARISING FROM PREVIOUS MINUTES ..................................................................... 2 4.1. Service and Funding Agreements 2014-2017. ................................................................ 2 4.2. Budget 2014-2015 ........................................................................................................... 2 5. CORRESPONDENCE .................................................................................................................. 2 5.1. Inwards ............................................................................................................................ 2 5.2. Outwards ......................................................................................................................... 3 6. ORDINARY BUSINESS............................................................................................................... 3 6.1. Financial Services Agreement 2014-2017 ....................................................................... 3 6.2. CEO Report ...................................................................................................................... 3 7. REPORTS FROM BOARD MEMBERS ........................................................................................ 3 8. OTHER BUSINESS ..................................................................................................................... 3 9. REPORT FROM STAFF COMMITTEES ....................................................................................... 3 9.1. OH&S................................................................................................................................ 3 9.2. Consultative Committee ................................................................................................. 3 10. CLOSE OR ADJOURN ............................................................................................................ 3 1. DECLARE MEETING OPEN 1.1. Present 1.2. Apologies 2. DISCLOSURE OF INTEREST OR CONFLICT OF INTEREST 3. CONFIRMATION OF MINUTES FROM PREVIOUS MEETING Minutes from the meeting held 13 June 2014 to be confirmed. 4. BUSINESS ARISING FROM PREVIOUS MINUTES 4.1. Service and Funding Agreements 2014-2017. All six member Councils have signed and sealed the agreement. 4.2. Budget 2014-2015 Copy sent to the Minister and public notice placed in WMT to comply with statutory requirements. 5. CORRESPONDENCE 5.1. Inwards 8/6 11/6 13/6 14/6 15/6 21/6 25/6 26/6 26/6 27/6 4/7 9/7 7/7 9/7 HRCC Minister for Local Government DTPLI Colin Morrison LGV Hoppers electrical VWV West Wimmera Shire DTPLI Colin Morrison LGV Meerkin & Apel West Wimmera Shire Art Is…Festival Hindmarsh Shire SLV 14/7 16/7 SLV Broadband for seniors NG shire Council Donald Friends and Neighbours DTPLI – Dan Harper SLV 18/7 21/7 HRCC SLV 9/7 11/7 Signed Service & Funding Agreement 2014-17 Notification of 2014-15 funding allocations Funding Agreement for Public Libraries Funding Certificate of Compliance ( Smart meter installation mobile library) Governance mentor’s breakfast Signed Service & Funding Agreement 2014-18 Acknowledging receipt of Budget, Library Plan and Strategic Resource Plan 2014-18 Renewal of retainer for workplace / I.R services Signed Service & Funding agreement 2014-17 Letter of thanks for WRLC involvement in festival Signed Service & Funding Agreement 2014-17 Announcement of Barrett Reid Scholarship to Dr. Susie Prestney to investigate best practice in volunteer programs in a library setting Our Future our Skills study into the skill requirements of libraries NEC contract expires Dec 30. New service agreements will apply. Signed Service & Funding Agreement 2014-17 Lighting improvements for Donald Mobile Library HUB Invitation to participate in Victorian Library workshop Invitation to launch Creative Communities: the cultural benefits of Victoria's public libraries Copies of Insurance certificates of currency Invitation to launch of the new website REAL: Resource for Equitable Access to Libraries Wimmera Regional Library Corporation Board Agenda for the Ordinary Meeting to be held Friday 8 August 2014 Page 2 of 3 21/7 12/7 14/7 12/7 15/7 18/7 22/7 23/7 29/7 19/6 20/6 22/6 16/7 17/7 23/7 30/7 MAV HRAG Buloke shire SLV SLV WSM LLEN WWHS- Wayne John- Healthy Ageing Project Buloke Shire Yarriambiack Shire 5.2. Outwards DTPLI HRCC Minister for Local Govt WSM LLEN WWHS Buloke Shire SLV Introduction of MAV WorkCare and offer to participate Regional art exhibitions Roadside trading permit Invitation to launch of Victor Hugo exhibition Applications invited for Margaret C Ramsey Scholarship Mentors wanted for Koorie students Invitation to participate in seniors lifestyle expos in Hindmarsh and West Wimmera shires Signed Service & Funding Agreement 2014-17 Signed Service & Funding Agreement 2014-17 Signed Service Agreement and acquittal report on grant expenditure Financial Services Agreement for signing Copy of annual budget, Library Plan & Strategic Resource Plan 2014-18 WRLC Registration as school friendly business Acceptance to exhibit at seniors expos Nhill, Edenhope Permit application to display footpath signage Nomination for membership of Statewide public library working group – The Memory Project 6. ORDINARY BUSINESS 6.1. Financial Services Agreement 2014-2017 The agreement has been signed by both parties. Circular Motion: That the Agreement with HRCC for the provision of Financial Administration Services be entered in to for another three year period. Affirmative responses: 9 negative 0 Recommendation: That the Board ratify the decision taken via circular motion. 6.2. CEO Report 7. REPORTS FROM BOARD MEMBERS 8. OTHER BUSINESS 9. REPORT FROM STAFF COMMITTEES 9.1. OH&S Minutes to be tabled at the meeting. 9.2. Consultative Committee Attachment 1 10. CLOSE OR ADJOURN Wimmera Regional Library Corporation Board Agenda for the Ordinary Meeting to be held Friday 8 August 2014 Page 3 of 3
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