HUDSON-DELAWARE LDS REGIONAL SCOUT

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HUDSON-DELAWARE LDS REGIONAL
SCOUT ENCAMPMENT
2014
Camp Preparation / Live Meeting
Thursday, March 20, 2014
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AGENDA
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Who’s Who
Camp Overview
Theme / Program Overview
Helaman Award
Medical Forms
Registration/Check-In at Camp
Pre-Camp Service Activities
Website – Registration and Merit Badge Sign-up
Merit Badge Program
Wrap-up: Questions / Answers
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Who’s Who: 2014 LDS Camp Leaders
 Brother Mark Hoglund - Camp Director, Morristown Stk.
 Brother Jared Mathusek - Asst. Camp Director, Scotch Plains
 Brother Scott Michel - Merit Badge Coordinator, Caldwell
Stake, Emeritus Director
 Brother Curtis Jackson - Camp Financial Clerk, Morristown
 Brother Larry Owens - Aquatics Director, Webmaster
 Brother Hal Key, Afghanistan, Brother Michael Grabenstein,
Cherry Hill Stake- Shooting Sports Director
 Bishop Tom Bowers - COPE/Climbing Director
Contributing Emeritus Directors Include:
Brother Scott Michel, Caldwell Stake
Brother Barrie Campbell, Newburgh Stake
Brother William Hearn, Newburgh Stake
Brother Linden Slaugh, Scotch Plains Stake
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MISSION STATEMENT
The mission of the LDS Regional Scout Camp
is to:
 Promote the Mission of the Church
 Support the Purposes of the Aaronic
Priesthood
 Provide a BSA summer camp with LDS
standards fully integrated
 Provide a superior Scouting experience in
terms of the quality and quantity of merit
badges taught
We want our young men to develop their testimonies,
character, and skills; form friendships with other young
men having similar beliefs and standards; and develop
bonds with their Priesthood and Scouting leaders.
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Camp Overview: Costs
 Date: June 30th through July 5th, 2014
 Camp Keowa, Ten Mile River, Narrowsburg, New York
 Costs (Amounts shown are the Early Bird registration fee if
registered online by midnight, Sunday, May 18th; and fees are paid or
postmarked by Monday, May 19th. After May 19, the regular fee of
$275 per Scout applies. Remittance for Leaders must be made by
May 19 to receive the $10 early registration discount.
♦ Scouts
Scouts = $255 (early registration fee)
► Eagle Corps = $130 (early registration fee)
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♦ Adults
Participating leaders = $60 (early registration fee)
► Additional leaders = $100 (early registration fee)
► Adult daily fee = $25
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♦ No Refunds after May 31, 2014
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Camp Theme - Program
 Theme: Come unto Christ, and be perfected in him, and
deny yourselves of all ungodliness…
 From the 2014 Mutual theme:
♦ Moroni 10:32
Additionally we celebrate the 40th anniversary of the founding of
our LDS Scout Encampment
 Campsite Names
♦ Historical Persons, Virtues, & Qualities which illuminate
LDS/BSA values.
 Scoutmaster minutes
♦ Stories of people, Scriptures and events associated with our
pioneering heritage and BSA affiliation.
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Proposed High-Level Schedule for the Camp
Monday: Arrival, Troop Roster Check-in , Medical Check-in
•Swim checks for Troops at assigned times at the waterfront.
•Mandatory safety training for ALL scouts taking shooting sports merit
badges.
• Set up campsites, gateways & gadgets.
• Merit badge instruction begins immediately after lunch.
• Evening Campfire to introduce the theme of the camp & welcome.
Monday to Friday: Camp Scouting activities – merit badge program:
Evening activities:
• Monday - Welcome Fireside, followed by individual troop FHE
activities
• Tuesday - Shooting Sports Competition
• Wednesday – Camp-wide Skit Night fireside
• Thursday - Stake Presidents Night & Eagle Corps Night Out
• Friday - Awards and Final Campfire.
Saturday: Camp cleanup, checkout, and travel home.
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Helaman Award
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Three levels of Award: Silver, Gold and Bronze. The troop
is awarded points based on criteria in the following areas:
Scout spirit
Campsite inspection
Uniform inspection
Punctuality
Camp chores, dining hall cleanup
Merit badges and accomplishments
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Scoutmaster’s Checklist
We recommend you get a three ring binder to organize all camp
paperwork. The folder should contain the following:
 Local TOUR PLAN from your BSA Council. Must be presented at
Monday morning check-in or go home!
 Copies of the MEDICAL FORMS for all Adults and Scouts (good for one
year)
 Parental authorization/permission slips
 Copies of the YOUTH PROTECTION TRAINING for ALL ADULTS (good
for two years) and if your council requires it, Risk Zone training. Enter
YPT completion date on each adult registration page.
 Copies of any CPR and First Aid certifications (in NYS, CPR is only
good for one year)
 A copy of the registration details for your troop – adults and Scouts from
LDS Camp website.
 Print and file Scout’s Merit Badge Schedules: Counsel each Scout
individually regarding prerequisites and the like.
Review the Leaders Pre-camp Checklist (page 20 Leader’s Guide)
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Registration/Check-In at Camp
Monday, June 30th
 Troops will check in at the dining hall at assigned time
 Review and adjust Troop Roster for Scouts and leaders
 Reconcile fees with Bro. Jackson and Bro. Hovey based
upon changes
 Present Troop Tour Plan/Medical Check-in:
Medical forms for all adults and youth should be submitted by
June 1 for pre-camp screening.
 Swim checks at time assigned by Aquatics Staff. Be
punctual. No swim checks after lunch
 Campsite set up
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Beaver Day- Adult Service Day
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Service to Camp Keowa is part of the contract to qualify for the
price break which LDS Troops receive.
Saturday, May 10th, 17th or 24th, 2014
Service hours from 8:00AM to 2:00PM.
Need about 50 individuals (adults and older youth),
approximately 15 from each nearby stake
Chores could be anything TMR needs done
June 21 is our troop campsite specific service day. Cut grass
around the campsites to reduce the tick problem. Check all
campsites to ensure enough tents and cots are provided at each
campsite, etc.
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Medical Forms
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Use the National BSA medical form (2014 printing) with GNYC IMO
attached – New York state requires the additional detail
► Download the medical form and addendum from the camp website,
www.ldscamp.org. Separate instructions are also available on the
website.
► TMR will accept either the 2012 form or the 2014 form, this year only
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Your medical exam must have been done within the last year.
► Physical must have been completed after July 5, 2013.
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Be sure the entire form is filled out and make sure a licensed healthcare practitioner and parent sign the form.
Immunizations need to show full date, not just year.
Scoutmasters: Check each medical form completely!! Keep a copy
of each Scout and Adult medical form in your three ring binder. Have
the parents keep the original. Medical forms will not be returned
after camp.
Special Needs medical forms must be mailed by June 1, 2014 to:
LDS Regional Scout Camp
Curtis Jackson
12 Glen View Drive
Annandale, NJ 08801-3483
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(Page 1)
2014 BSA Medical Form
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(Page 2)
2014 BSA Medical Form
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(Page 3)
2014 BSA Medical Form
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(Page 4)
2014 BSA Medical Form
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(Page 5)
2011 GNYC IMO Form
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(Page 6)
2011 GNYC IMO Form
Merit Badge Update
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Scott Michel
Merit Badge Coordinator
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Status on merit badge program
Additional merit badge counselor needs
“All Call” for the names of individuals
holding current BSA professional
certifications. Shooting Sports, National
Camping School, Red Cross certifications,
Registered Nurse and other medical
certifications.
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Website Operations
Registration and Merit Badge Sign-up
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Larry Owens - Webmaster.
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URL: www.ldscamp.org
Registration procedures: Registration is
active tonight: Scoutmasters - you will need a
troop specific username and password which
you will receive from your Stake Scouting
Coordinator. You may also contact Mark
Hoglund, Camp Director.
Do NOT give Scoutmaster username and
password to Scouts or parents.
Merit badge sign-up: Will open on the
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website Sunday, June 8, at 6:30pm EDT.
Website (Home Page):
url = www.ldscamp.org
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Website: Camp Information Module (1)
General Information
Camp Preparation Listings
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Website: Camp Information Module (2)
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Website: Registration Module (1)
Theme page
Log In Window
Personnel registration available today.
Merit badge registration June 8, 2014 at 6:30pm EDT.
Scoutmasters should contact your stake Scouting Coordinator for username and
password to be used for registration.
Scouts should be provided the special user name and password for accessing
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merit badge counselor information. DO NOT give Scouts the Scoutmaster password.
Website: Registration Module (2)
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Doe, James
Doe, John
Jones, Fred
Smith, John
1. When you Logon you will go to a blank window with a navigation bar on the left side (1).
2. Scoutmasters will only see information for your unit.
3. If you were at camp last year you may import your data by clicking on “Import from Last
Year” then choosing your stake (2), troop (3) and finally name (4)
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4. You will bring up the individual details shown on the next slide
Website: Registration Module (3)
• You will see your data from last year. Update any information that has
changed such as rank, shirt size, position, email, YPT, etc. Please be accurate
with rank, position and email especially. Rank for adult is always Adult
• When all updates are complete scroll down and click on the submit button
• Repeat this for all returning individuals from your troop
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Website: Registration Module (4)
After you hit the submit button you can check under “Personal by Stake and
Unit” or the “Alphabetical Listing” to confirm everything was done correctly.
Scoutmasters will only see your own unit information.
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Website: Registration Module (5)
To add new individuals, click on “Add Personnel” Note that fields with
an * are required fields. Correct information must be entered. Be sure to
select the correct position code. “Key Staff” are members of the yearround camp committee who meet every month
For more details see page 44 of the Leaders Guide or the “Personnel
Registration Instructions” in the “Camp Info” module on the web site
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Website: Registration Module (6)
After you have finished registering everyone for this year, you need to
nominate individuals for Eagle Corps and as merit badge counselors.
These items are forgotten every year.
Merit Badge Counselor Nomination:
Go to Registration – Merit Badge Counselor. You will see two lists,
“Counselors” and “Not a Counselor.” The “Not a Counselor” list will show all
adults you have registered with your unit. To nominate an adult as a merit
badge counselor, click on their name. Fill in the names of the badges they
would like to teach and click on the “Register” button. Repeat for all adults who
would like to teach merit badges.
Eagle Corps Nomination
Go to Registration – Eagle Corps. You will see two lists, “Eagle Corps” and
“Not Eagle Corps.” The “Not Eagle Corps” list will show all boys you have
registered with the Position equal to “Eagle Corps.” If someone is missing, go
back to the “Personnel” page and update their Position code. Enter the number
of merit badges completed and the Scout’s current leadership position in the
troop. Enter the names of the merit badges he would like to assist with along
with the name of the Scoutmaster, his phone number and email address. Click
on the “Nominate” button to submit the form. Repeat for additional Eagle Corps
nominations. A Scout who serves on Eagle Corps as a Life Scout the first time
must advance to Eagle Scout to serve on Eagle Corps again.
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Website: Registration Module (7)
Registration Reports and Printouts
When you have finished registering everyone, return to the Personnel page and
click on “Generate Report.” This report will show everyone from your unit who
is registered for camp. Review the information for accuracy. Merit badge
counselors and Eagle Corps will show the full fee until they are accepted by the
Camp Director. Once they are accepted to teach, their fee will be automatically
adjusted. Make your nominations early. Reprint your unit report prior to sending in
the registration check for the correct fee due.
Information for Personnel, Merit Badge Counselors and Eagle Corps can be
changed at any time by returning to the appropriate page, modifying the
information listed and clicking on the “Update” button.
Once a person is accepted as a merit badge counselor or as Eagle Corps, they
can only be deleted by the Camp Director. They have been assigned and are
expected to teach a class. Email [email protected] to delete a person.
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Website: Merit Badge Module (1)
Merit badge registration begins Sunday, June 8, 2014 at 6:30 pm EDT.
Scoutmasters should contact your Stake Scouting Coordinator for username
and password to be used for merit badge registration. This is the same user
name and password as used for personnel registration.
Scouts should be provided the “Scout” user name and password for accessing
merit badge counselor information. DO NOT give Scouts the Scoutmaster
password.
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Website: Merit Badge Module (2)
Merit Badge Pre-Registration Procedures
First determine what badges each Scout needs for rank advancement.
On the camp website, www.ldscamp.org, select “Merit Badge” on the Menu Bar
then select “Merit Badge Info.”
Merit badges being offered at camp are listed along with the counselor
information, current BSA requirements, Special Instructions and Prerequisites.
Next select “Available Sessions.”
You can either select a badge and list all the periods the badge is being offered or
select a period and list all the badges being offered that period.
Note: Some badges only take a partial week to complete. For example, a Scout may
be able to take one badge Period 1, Monday, Tuesday and Wednesday, and a
different badge Period 1, Thursday and Friday.
Some classes may only meet once. The Scout works on the badge during his free
time and returns to the counselor to show the completed project.
Review the badges with each Scout and determine together what he should work on
at camp and why. There should be a balance of both required and fun badges.
Select alternative badges in case the first choices are not available.
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Website: Merit Badge Module (3)
Merit Badge Registration Procedure
On the camp website, www.ldscamp.org, select the “Merit Badges” button then
select “Register.” Log in using the username and password provided by your
Stake Scouting Coordinator.
Select the name of one of your Scouts from the list in the frame on the left (Stake>Troop->Scout an left side frame).
You have two options for registering.
(a) Select the badge the Scout wants to take and select a period that it is being
offered or
(b) select a period and find a badge the Scout wants to take during that period.
Continue this process until the Scout is registered for all the badges he wants to
take.
Repeat the process for all the Scouts in your troop.
A Scout registered as Eagle Corps will be pre-registered for the periods he will be
assisting with a class. Email [email protected] to modify his schedule.
When you have finished registering everyone, print a registration report. Both
summary and detailed reports are available.
Notify the Scouts which badges they will be doing a camp. Inform them of the
special instructions and prerequisites.
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Wrap-up, Q & A
Scoutmasters: Please make sure we have your
correct email address and phone number.
 Contact information: Check the webpage for
updates or contact your Scouting Coordinator.
You may contact Bro. Mark Hoglund (LDS Camp
Director, 2014) at 908-337-6974
 or via email at [email protected]
Make checks payable to: CLINTON WARD
 Send all camp fees and medical forms to:
LDS Regional Scout Camp
Curtis Jackson
12 Glen View Drive
Annandale, NJ 08801-3483
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