SENIOR TEAM MEETING – OPERATIONAL

HOUSING & DEVELOPMENT COMMITTEE MEETING – 18th MARCH 2014
PRESENT: Cornelia Condren (Chairperson), Noeleen Diver (Vice Chair), Liz Marsh, Kathy Mackenzie and Karin Eyben.
IN ATTENDANCE: R Nicholl, Director of Housing and Development
1.
ITEM
Declarations of
Conflicts of Interest
REPORT
All members present were asked to declare any interest in the items of
business on the agenda. No conflicts of interest were identified.
ACTION
None
2.
Apologies
Apologies were received from Lorna Dougherty
None
3.
Minutes of Last
Meeting
None.
Chair to sign
4.
Matters Arising
There were no matters arising from previous meetings:
None
5.
Schemes on Site
Committee received an update on the progress and status of all
schemes that were currently on site.
Committee noted that *We have been advised by consultants that KPL
is involved in the Ramoan Road Scheme (as sub-contractor of NIE),
and as a result of this, an early warning notification of possible delay
has been received from the contractor. At this stage it is difficult to
estimate the likely extent of delay, as no doubt NIE will have to retender these works and try to programme within an already busy
programme. However, if not resolved quickly, it could result in a
delay of weeks, possibly months. At this stage, it is difficult to assess
if there will be any impact on 29a Annadale Avenue. We do not have
a programme date for NIE trenching and supply. The main contractor
has planned to have the new main supply ducted through the site in
May 2014, but nothing has been confirmed by NIE to date.
Ramoan Road,
Ballycastle
6.
2013/14 Programme
Committee reviewed the performance update report for all schemes
included in the 2013/14 programme year, which outlined the risk
profile of each scheme and the projected number of starts and
completions for the year.
None
RESP
TIMESCALE
CC
Immediate
7 Annadale Avenue
Committee noted that the scheme was due to go on site on 24th March
2014
None
Cushendall Road,
Ballymena
Committee noted that the scheme commenced on site on 10th March
2014
None
Hilmount Crescent,
Tobermore
Committee noted the contents of the technical assessment report.
The Association has been permitted to claim an additional area band
for 2 terraced properties with pens. The consultants estimate has
been reduced as this had included rain water harvesting in error. This
has resulted in the costs coming in at close to TCI. Committee gave
approval to proceed to purchase the site at £25,500, subject to
project approval.
Refer land acquisition
to Board
CEO
March 14
Mullaghaboy
Crescent, Magherafelt
Committee noted that following Magherafelt Council’s decision to
defer the planning application on 11th March, an office meeting had
taken place earlier in the day. The principle argument put forward by
the objectors was that they were under the impression that the land
was green space. Planning Service has indicated that it will consider
the proposal at Group this week. It is hoped that a green form will be
issued next week. Committee also discussed the higher cost estimate
received from the consultant, following inclusion of additional retaining
walls at the rear of the site. The Director reported that the Association
has been permitted to claim an additional area band for the 2 first floor
apartments, which had mitigated against this increase. The likely
tender return would reduce these costs further and a departmental
adjustment may be granted for the NIW water works costs.
Committee gave approval to proceed to purchase the site at £62,000,
subject to project approval and receipt of green form.
Refer land acquisition
to Board
CEO
March 14
O’Neill Park,
Ballymaguigan
Committee noted that the planning application had been approved by
Council on 11th March 2014. The technical assessment report has
not been received from the DPG as it had been sent to the DSD with a
recommendation for a departmental adjustment for the additional NIW
works. These costs were brought to the Association’s attention after
the last Committee meeting and significantly impacted on the project’s
viability. Committee gave approval to proceed to purchase the site at
£20,000, subject to project approval and receipt of green form.
Refer land acquisition
to Board
CEO
March 14
104 Ballinderry Bridge
Road, Cookstown
Committee noted that the Association was still awaiting the technical
assessment report. DPG is liaising with DSD regarding potential for
departmental adjustment for NIW works. At this stage, the planning
application is unlikely to be approved before the end of the financial
year as Planning Service and Roads Service have differing views on
the road layout and additional information has been requested to
establish the principle of development under PPS21. Committee
gave approval to proceed to purchase the site at £35,000, subject to
project approval and receipt of green form.
Refer land acquisition
to Board
CEO
March 14
Henderson Park,
Stewartstown
Committee noted that the application for project approval was not
submitted to DPG as the planning application did not make the
Council schedule for March 14. Committee gave approval to
proceed to purchase the site at £35,000, subject to project approval
and receipt of green form.
Submit for project
approval in April
DOH
April14
Refer land acquisition
to Board
CEO
March 14
290-292 Holywood
Road, Belfast
Following an update on the progress of the planning application and
review of the returned tenders, Committee gave approval to the
Director to submit an advanced land purchase application, subject to
receipt of written confirmation from the planning service that the
application would be submitted for approval to the council in April
2014.
Submit ALP
application if written
confirmation can be
obtained from
planning service
DOH
ASAP
Hillsborough Old
Road, Lisburn
Following review of the tabled report and discussion regarding the
responsibility for funding of SMART technology, Committee approved
the full business on the condition that a departmental adjustment is
secured for the capital cost of the SMART technology and written
assurances are also provided regarding the revenue funding.
Committee did not give approval to start onsite, unless the Trust
Business Case is approved with explicit commitments to the funding of
the SMART technology element. Following review of the tender
report, Committee approved the award of the works contract to
Donaghamore/Farrons.
Table full business
case at next meeting
DOH
March 14
Harpurs Hill,
Coleraine
Following review of the tabled report, Committee approved the full
business, subject to confirmation of the site valuation from LPS.
Following review of the tender report, Committee approved the award
of the works contract to MJ McBride. Committee gave approval to
proceed to purchase the site, subject to receipt of a LPS valuation
Refer land acquisition
to Board
CEO
March 14
thate was not materially higher than the assumed rate of £200,000
and subject to project approval.
7.
YPLC, East Antrim
Following consideration of the tabled report, Committee agreed not to
proceed with the proposed development on this site, unless the
higher offer for the site is rejected by the NHSCT and the legal issues
regarding the restrictive covenant relating to the 1918 lease can be
resolved. Committee authorised the Director to commence a search
for alternative sites outside of the Larne area.
Report at next
meeting
Clerk of Works
Service for 2013/14
Schemes
Committee approved the proposal to use the Fold Clerk of Works
service for all schemes in the 2013/14 development programme.
None
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8.
Mid Ulster Tender
Returns
9.
Holywood Road
Tender Returns
10.
Planned
Maintenance
DOH
March 14
29a Annadale Avenue
7 Annadale Avenue
Hillsborough Old Road
Hillmount Crescent
Holywood Road
Cushendall Road
Harpurs Hill
Mullaghaboy Crescent
O’Neill Park
Ballinderry Bridge Road
Henderson Park
Committee reviewed the results of the tender returns for the Mid Ulster
schemes. The Director reported that the lowest tenderer may pull
out. Committee agreed to approve the award of the works
contract to Dixons or MJ McBride (in the event that Dixons
withdraws), subject to receipt of a satisfactory tender report.
.
Committee reviewed the results of the tender returns for and agreed
to approve the award of the works contract to
Donaghmore/Farrons, subject to receipt of a satisfactory tender report.
Arrange pre-start
meeting when
appropriate
DOH
March 14
Arrange pre-start
meeting when
appropriate
DOH
March 14
Committee approved the award of the following contracts:
None


Tower Court – Active Maintenance Solutions
Kilns Court – D Magee and Sons

37 Castlehill Place, 3 Breda Ave, 40 Donaghadee Road, 28
Elmwood and 17 Ambleside – PK Murphy
11.
Any Other Business
There were no other items of business.
None
12.
Date for Next
Meeting
The next full meeting of the Committee will be held on 14th April 2014
Circulate agenda and
relevant papers
Signature: _______________________________________________________ (Chairperson)
Name:
_______________________________________________________ (Block Capitals)
Date:
_______________________________________________________
DOH
Week before
meeting

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