BOARD OF RECREATION AND PARKS

APPROVED MINUTES
BOARD OF RECREATION AND PARKS
MINUTES OF THE REGULAR MEETING
November 19, 2014
CALL TO ORDER
Santa Ana Senior Center
424 West Third Street
Santa Ana, CA 92701
5:42 p.m.
PLEDGE OF ALLEGIANCE
Brian J. Leal
ROLL CALL
BOARD OF RECREATION AND PARKS
MEMBERS/STUDENT REPS PRESENT
Matthew Cruz, Kenneth Nguyen, Wendy Tobiska,
Elizabeth Michel, Brian J Leal
STAFF PRESENT:
Gerardo Mouet, Executive Director
Ron Ono, Administrative Services Manager
Jeannie Jurado, Community Services Manager
PRESENTATIONS
EMPLOYEE OF THE MONTH AWARD – DECEMBER 2014
Monique Ramirez was present to accept this award.
SPECIAL SERVICE TO THE COMMUNITY AWARD
The Thespian Society was present to accept this award.
M. Vallejo and J. Tapia arrived at 5:47pm
CONSENT CALENDAR
Recommended Action:
Approve recommendations on the following Consent Calendar items.
MOTION: K. Nguyen
SECOND: M. Vallejo
VOTE:
AYES: Nguyen, Tobiska, Michel, Tapia, Cruz, Leal, Vallejo (7)
NOES: None (0)
ABSENT:
(at voting)
Carranza (1)
1. MINUTES
Approve Minutes of Regular Meeting held on October 22, 2014.
2. ABSENCES
Excused absence: Carranza (1)
** END OF CONSENT CALENDAR **
Board of Recreation and Parks
Minutes of November 19, 2014 Meeting
Page 1 of 5
APPROVED MINUTES
BUSINESS CALENDAR
NEW BUSINESS
1.
SANTA ANA PARKS FOUNDATION
Gerardo Mouet – Executive Director
• Informed the board regarding the Ribbon Cutting Ceremony for the Exercise Area at
Memorial Park.
• Mentioned to the board, the Exercise Park is the fourth park that has opened in the City
of Santa Ana.
• Informed the board of past experience the city has encountered in producing events.
The City Attorney’s office suggested a Foundation should be created.
• Explained the foundation would be a non-profit organization that would accept donations
and sponsorship money for events. The foundation would pay for costs associated with
events in a transparent and accountable way.
• Informed the board he has received approval from the City Manager to research the
possibility of implementing the foundation.
• Mentioned a meeting will be scheduled in January with the City Attorney to further
discuss the possibility of the foundation.
• Suggested the name of the foundation be Santa Ana Parks Foundation.
• Informed the board possible representation of members may consist of Santa Ana
Unified School District, members from the Board of Parks and Recreation.
Representation can also include the Rancho Community College District, Chamber of
Commerce, and whoever holds the position of Executive Director for Parks &
Recreation.
• Mentioned to the board, the foundation will provide an opportunity to bring in more
resources to the community in the areas of special events, and Parks & Recreation.
Wendy Tobiska – Board member of the Board of Recreation and Parks
• Inquired if FOSAZ is a non-profit organization.
Gerardo Mouet – Executive Director
Informed the board they are however, they are not a foundation with the city. The type
of foundation being discussed would be established by the city.
•
Matthew Cruz – Board member of the Board of Recreation and Parks
• Inquired if the foundation would be the fiscal leader for special events.
Gerardo Mouet – Executive Director
• Informed the board the foundation will not be the fiscal leader, the foundation will be a
branch to assist with the events. Assistance would come in the following capacity;
support with paying entertainers in a rapid and timely manner.
Board of Recreation and Parks
Minutes of November 19, 2014 Meeting
Page 2 of 5
APPROVED MINUTES
Kenneth Nguyen – Board member of the Board of Recreation and Parks
• Informed the board there are 26 different non-profit tags.
• Mentioned to the board, this foundation should seek a 501(c)4 status.
• Informed the board the process to get an approval can take up to a year, possibly more.
• Discussed with the board the name of the Foundation.
Gerardo Mouet – Executive Director
Mentioned to the board, the mission and vision of the Foundation and its purpose.
Informed the board talent was lost due to the red tape encountered in trying to secure
entertainers for special events. The foundation will assist in securing the talent by
moving paper work faster. This year, Maribel Guardia was lost as a talent due to not
having a rapid paperwork approval. The foundation will help in making those changes.
•
•
2.
SUPPLEMENTAL AGENCY BUDGET REQUESTS FOR FY 15-16
Frank Arroyo – Senior Management Analyst
• Informed the board regarding the chain of command of the department when it comes to
supplemental budget requests within the four divisions.
• Mentioned to the board in the next couple of months deadlines will be created for each
division. Thereafter departmental budgets will be created, to be submitted to the budget
office and City Council.
• Informed the board Administration Division will be asking for additional funds in the
areas of landscaping and utilities.
• Mentioned to the board, the Zoo will request a one-time appropriation for a new Zoo
Master Plan and funding for marketing.
• Informed to the board, the Recreation Division will inquire appropriation for city events.
• Mentioned the Library Division will request a one-time appropriation for a study on the
Library Park.
• Informed the board rough draft numbers will be developed in January.
3.
POLICE AND PARK RANGER PROGRAM
Jeannie Jurado – Community Services Manager
Gerardo Mouet – Executive Director
• Informed the board, the Park Ranger program uses retired Police Officers who are
members of the CalPers Retirement System. The current system has changed and has
developed issues on the ability to retain Park Rangers who are retired to be long term
personnel.
• Mentioned to the board the Police Department will oversee the program.
Jeannie Jurado – Community Services Manager
• Mentioned to the board, the Santa Ana Police Department will oversee the program,
which will provide more resources.
• Informed the board the current Park Rangers are part-time and can only work 960 hours
for the year, due to retirement limitations.
Board of Recreation and Parks
Minutes of November 19, 2014 Meeting
Page 3 of 5
APPROVED MINUTES
•
Mentioned to the board, the Chief of Police will have a full-time staff to monitor the
program.
Kenneth Nguyen – Board member of the Board of Recreation and Parks
• Mentioned to the board more policing is needed, as evident by the Park Ranger report
attached to the agenda.
Gerardo Mouet – Executive Director
• Informed the board, on October 27, 2014 the PREY Council Committee was informed at
a public meeting regarding the upcoming changes.
UPCOMING EVENTS
Events Calendar for November and December were distributed and reviewed.
Gerardo Mouet – Executive Director
• Mentioned the board will go dark in December and reconvene in January.
Jeannie Jurado – Community Services Manager
• Informed the board on the upcoming Plaza Navideña scheduled for Saturday December
13, 2014 at Plaza Santa Ana.
STATUS/UPDATES
1. PENDING ITEMS /ACTION ITEMS FOR FUTURE MEETINGS - NONE
COMMENTS
PUBLIC COMMENTS-NONE
STAFF COMMENTS
G. Mouet
• Mentioned to the board an update will be provided at a later time regarding the
foundation and the budget.
• Informed the board the Library’s acquisition of an award.
• Mentioned to the board, the Parks and Recreation Agency no longer has the
responsibility for the Arts & Culture Commission. The responsibility has now shifted to
the Community Development Agency.
J. Jurado
• Invited the board to visit Memorial Park exercise area.
BOARD COMMENTS
Maricela Vallejo
• Inquired about renovation at the Dan Young Soccer Complex in regards to field #4.
• Asked to have an update on the Pacific Electric Park at the next meeting.
Board of Recreation and Parks
Minutes of November 19, 2014 Meeting
Page 4 of 5
APPROVED MINUTES
Gerardo Mouet
• Mentioned City Council has approved the renovation at a cost of $600,000.
Wendy Tobiska
• Inquired about the lighting schedule at Willard Intermediate.
Elizabeth Michel
• Inquired the hours the public can use the track at Willard.
Gerardo Mouet
• Mentioned to the board, the usage time will be sent out to the board by e-mail.
MOTION TO ADJOURN:
MOTION: K. Nguyen
SECOND: B. Leal
VOTE:
AYES: Nguyen, Tobiska, Michel, Tapia, Cruz, Vallejo, Leal (7)
NOES:
None (0)
ABSENT:
(at voting)
Carranza (1)
NEXT MEETING
Wednesday, January 28, 2015 at 5:30 p.m. at Centennial/Reservation Administration Office
3006 Centennial Road Santa Ana, California 92704.
MEETING ADJOURNED AT 6:44 P.M.
_________________________________
Bill Sandoval, Recording Secretary
Board of Recreation and Parks
Minutes of November 19, 2014 Meeting
Page 5 of 5

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