Earned Value Management and Progress Measurement

Earned Value Management and
Progress Measurement
A PLM Consulting Solution
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Earned Value Management
and Progress Measurement
For a successful project management the Percentage of completion and Earned Value
progress measurement techniques are crucial elements. The Consulting Solution is based on
official Earned Value standards and integrates with the Earned Value functionality provided in
ERP PS.
wide range of measurement techniques available for the calculation of non-aggregated POCs
aggregation along the project’s task hierarchy
Earned Value Management
and Progress Measurement
Our Service
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An implementation-ready Solution
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Implementation of the Solution
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Documentation of the Solution
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6 Months of Bugfixing
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Optional Online Scoping Session and/or Presentation at Customer
Earned Value Management and Progress Measurement
Functionality
An additional WebDynpro application is provided, containing the following features:
 different measurement methods for POC determination are available and can be
assigned via progress versions as default for special task types or custom
settings on task level
 aggregation to PS accounting object level for a seamless integration into SAP PS
 visualization of accumulated POC on task, phase and project level
 selection between progress versions and timeframes
 visualization of budgets, costs and the earned values based on data from SAP
PS
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Earned Value Management and Progress Measurement
Determination of the Percentage of Completion (POC)
 calculation of Percentage of Completion (plan/actual) at
task level only
 support of different measurement methods:
 ability to set measurement methods for individual task types
as default
 ability to calculate percentage of completion values
using various measurement methods in parallel
 storage of calculated data per day supporting also
the progress analysis for short-running project
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Earned Value Management and Progress Measurement
Different application areas

PPM + PS Earned Value Analysis
- Complete SAP PS integration
- EVA-based KPIs also available for WBS elements
The PPM consulting solution is based on official EVA
standards and completely integrated into SAP PS.
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Multiple measurement techniques available to
calculate (non-) aggregated POCs
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PPM Earned Value Analysis
- Determination of resource-based planned and
actual costs
- Calculation of cost-based KPIs possible
Aggregation of POC for project hierarchy and
WBS elements
 Tabular and graphical reporting of POCs for
projects, phases and tasks

PPM Progress analysis
- Planned and actual POCs are
calculated automatically
- Different measurement techniques
and methods are supported
- Comparison of different versions
- Schedule-based KPIs possible
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Comparison to project baselines
 Predefined KPIs:

SPI
 CPI
 BCWS
 BCWP

BAC

ETC
Schedule Performance Index
Cost Performance Index
Budgeted Costs Work Scheduled
Budgeted Costs Work Performed
(= Earned Value)
Budget At Completion
Estimate to Complete
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Earned Value Management and Progress Measurement
Requirements and integration scenarios
Requirements
1)
(3)
Calculation of
KPIs, based
on cost data
 For POC calculation and
reporting
 none
 For KPI calculation and reporting
(Earned Value Analysis)
 Accounting integration in order to
retrieve cost data
 assignment of PPM objects to
WBS elements or IOs
 see integration scenarios
or
 Manually entered costs
or
 Calculated costs (resource-based)
or
 PPM CS Integrated Cost Planning
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SAP PS
SAP PPM
(2) Transfer POC
(1)
data to WBS
Calculation
of
elements
POC values
Standard
accounting
integration
(4) Reporting
2)
SAP PS
(1)
cost data on
WBS
elements
(2) Transfer cost
data to PPM
objects
SAP PPM
(3)
Calculation of
POC values
and KPIs
SAP PS
optional
(2) Transfer cost
data to SAP PS
OR
Object links
(4)
Reporting
3)
Standard
accounting
integration
SAP PPM
(1)
Cost planning
(3)
(4) Transfer POC Calculation of
data to WBS
POC values
elements
and KPIs
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Standard
accounting
integration
OR
Object links
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Earned Value Management and Progress Measurement
Configuration I
Definition of progress versions (= calculation scenario)
 Set of dates (Earliest vs. Latest Dates)
 Weighting type for aggregation on phase and project level
 No weighting
 Based on duration
 Based on effort
 Manually entered
Definition of measurement methods
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Start-Finish-Rule (e.g. 0-100; 20-80; 50-50; …)
Degree of Processing (manually entered, based on PPM Change Documents)
Subproject (POC values from assigned subproject)
Time proportional (based on duration of the task)
Status-based (customizing table)
Based on recorded work (recorded CATS hours divided by planned effort of task)
 Different measurement methods for planned and actual POC possible
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Earned Value Management and Progress Measurement
Configuration II
Definition of KPIs
 Based on calculated POC values
 Pre-defined KPIs (if cost data is available)
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 SPI
 CPI
Schedule Performance Index (cost independent)
Cost Performance Index
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Budgeted Costs Work Scheduled
Budgeted Costs Work Performed (= Earned Value)
Budget At Completion
Estimate to Complete
BCWS
BCWP
BAC
ETC
Transfer of POC and KPIs values to SAP customer fields (CI structures)
 Visible for each PPM object
 Access to values also in dashboards and further reporting tools
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Earned Value Management and Progress Measurement
Functionality
Calculation of POC and KPI values
 Ad-hoc for specific project
 As batch report/job for all projects (select options possible)
 Create a saved version in order to create a snapshot of your project’s progress
Reporting of POC and KPI values
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Comparison of different calculation scenarios (using different progress versions)
Comparison of project with a saved version
Compare planned against actual progress
Time basis (daily, weekly, monthly, yearly)
Time frame (from … to …)
 Quick selections provided
 Tabular and graphical reporting for each object
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Earned Value Management and Progress Measurement
Advanced POC reporting for project hierarchy

POC reporting for project
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Hirarchy-based object selection with POC
aggregation on phase and project level

dynamic accumulation depending on the
selected time basis (day/week/month/year)
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Earned Value Management and Progress Measurement
Data selection
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Earned Value Management and Progress Measurement
Tabular and graphical reporting
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Earned Value Management and Progress Measurement
Progress details
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Earned Value Management and Progress Measurement
Aggregation to PS accounting object level
Aggregation of the POC per accounting object and fiscal period:
n:1
cardinality
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Earned Value Management and Progress Measurement
Integration into ECC
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A starting page where he can select the right project
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The accounting objects such as WBS elements can
carry planned costs & budgets
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A new transaction has been created that reads the
project hierarchy as well as the associated
costs/budget, reads the pre-calculated POCs from
PPM and derives planned and actual earned values

Atandard SAP CO tables are used to store Earned
Value data, ensuring that all standard CO reports
can be used
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Earned Value Management
Enhanced project controlling and reporting
The Consulting Solution “Earned Value Management” supports the analysis of a project-related
progress in SAP PPM based on official SAP standards, following the implementation in SAP ERP –
Project System (PS)
Business Challenges
You are seeking to
 measure your project‘s target-performance progression
 apply an Earned Value methodology for your project controlling
 create your own KPIs
Availability, Technical Details
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Key Features
 The Service provides, amongst others, evaluation and representation of
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The degree of target-performance progression, cumulated and per period
Interpretation a daily basis
Application of various measuring techniques and methods
Contrasted versions
Tabular and graphical presentation
Integration into SAP PS
Available for SAP PPM 5.0,
cProjects 4.5
Delivery via transport
Distributed ERP-systems are
supported
Complete documentation of all
development objects and
functionalities
Pricing, Links
 Price: 30,000 Euro*
 SAP Note: 1587390
 SAP Service No.: 50109202,
Enhancement Svcs for PPM
 Contact: Tobias Gläser
Related Services


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Integrated Cost Planning
Project Cost Reporting
Project Time Reporting
*Standard price for Germany. Pricing for other countries available on request.
 Implementaion in ca. 4 weeks
Business Benefits
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Detailed overview of project progress and resulting KPIs
IT-supported realisation of the Earned Value methodology
Seamless integration into the PPM 5.0 User Interface (UI)
Rapid and detailed evaluation of each project element are possible
Levels of progress and KPIs are available in the standard dashboards
also
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Contact Information
Tobias Gläser
SAP Portfolio and Project
Management Consulting
SAP Deutschland AG & Co. KG
Hasso-Plattner-Ring 7
69190 Walldorf, Germany
M +49 160 908 23181
[email protected]
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