QCF Registration User Guide

Your guide to QCF
Registrations
WDF QCF guide – November 2014
1
QCF registrations
CBS has been designed to help you manage the WDF application and completion process. It has
taken us a little longer than planned to get this part of the system ready and populated so thank you
for bearing with us during this hiatus.
To view qualifications you can browse the Qualifications category from the main menu or the
External Training Providers category to find out about QCFs offered by a range of training providers
in Lancashire. You can do this directly from www.cbs-lwdp.org.uk and do need to be logged on or
can be logged on as a Guest to do so.
To register candidates on QCFs or view Candidate Registrations, you need to log in as a Training
Coordinator. If you haven’t got Training Coordinator access, please send us an email request with
the subject line ACCESS RIGHTS to [email protected]
Viewing Candidates QCF registrations
Before you register a candidate on QCF, you may want to check their record first to check the
records linked to that candidate.
You can do so by clicking on View QCF registrations from your Training Coordinator menu:
You will be taken to the screen below where all candidates undertaking QCFs will be listed:
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You can filter this screen by using the drop-down QCF button.
You will also see on this screen when your training provider has marked this qualification as
complete.
Registering Candidates for QCF
Click on Register Candidate for QCF
You will then be asked to enter the candidate’s name. Just type in their name and click Find
Candidate.
If you have more than one employee with the same surname, you will be given a short list to choose
from. Otherwise the chosen employee’s details will come up.
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Now click on Register
You will be taken to the screen below where you can choose the relevant QCF from a drop-down list
(QCF). Please make sure you have discussed and agreed the QCF and units this candidate should be
undertaking with your chosen training provider.
If you are unsure which code to pick, please take a look at the Ofqual QCFs reference guide at
this end of this document (pages 7-10) or check with your training provider.
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Next you can pick your chosen training provider from another drop-down list under Provider:
You can decide how to register the candidate on the QCF. You can either:




Pick All Units in the QCF.
We would recommend you do not pick this option unless the candidate is undertaking a
small award (which only contains three or four units).
Pick All Mandatory Units. You can add other units later.
Pick No Units and add units later. This helps if the candidate is doing these units for CPD and
not attain a specific qualification.
Choose a specific Pathway (from available drop-down list).
 Please note that it is easier to select All Mandatory units or No Units to start with. You can
add units later in the process. This is particularly useful if the candidate is only taking a handful of
units at a time. You will spend less time deleting units and searching for the units to be deleted as
some QCFs carry many optional units.
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You can find individual unit codes/reference numbers on the Skills for Care List of Acceptable QCF
Units at the following web link:
http://www.lwdp.org.uk/images/WDF/Skills%20for%20Care%20List%20of%20Acceptable%20Units%
202014.15.pdf
Once you have selected the relevant qualification and units, click on Register Candidate and the
following screen will appear:
If other candidates are registered on the same qualification, they will appear on the same screen
with the relevant start/completion dates and status. To view the units this/these delegate(s) are
undertaking, click on Select under View Units which will take you to the following screen.
If you have chosen to pick All Units, you can Delete any units the candidate will not be taking. Please
make sure you know which units to delete, although you can always add them again later. Optional
Units will be shown with a tick in the Optional Unit column.
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At the bottom of the same screen, you can Add Units not already selected. This option is only
available where there are relevant units in this qualification or linked pathways.
Units already selected for this candidate will not appear in the drop-down list.
Units will appear with the appropriate Skills for Care unit reference number. Please check these
with your training provider before registering.
You should only pick Units the candidate is likely to complete within this funding year.
Additional units can be added on as and when is required.
Click on Candidate Registration Details at the top of the screen to go back to the summary QCF
screen.
If you have any further queries, please email [email protected] and we will respond as quickly as
possible as well as update the guide and FAQs accordingly.
 Whilst you can delete individual units, you cannot delete whole registrations. However the
LWDP team can do this on your behalf so please call or email LWDP if you have entered a
registration in error and need to amend/delete it.
This also applies if you would like to withdraw a funding application, please get in touch.
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Checking the status of units funding and payments
There are three stages to the funding process on CBS: allocation of funding at the registration stage,
approval of funding after completion, and payment. In order to see this information, you will need
to be logged on as a Training Coordinator.
In order to check the funding process and payments for individual candidates and units, click on
View QCF registrations on your main menu then click Select next to the candidate’s registration
details:
The following screen will appear
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1. Once you have registered a candidate on CBS, the LWDP team will process the claim and
allocate funding to the registration. A unit with allocated funding will show a tick against
Funding Committed.
Please note that this allocation of funding is not an automatic process and is dependent on the
registration meeting Skills for Care criteria and funding being available.
2. Once the unit has been completed, your training provider will need to go into CBS to apply a
Completion Date to that unit. You will also need to submit a completed unit claim form to
LWDP.
The LWDP team will check the details of the claim, check your organisation’s NMDS-SC
compliance and check a Completion Date has been inputted by your training provider.
If all details are correct, we will approve the funding claim. This means payment will follow
within the following few weeks. The unit will then show a tick against the Funding
Approved box:
3. LWDP processes one payment run every month which includes all units approved in the
previous period. Once this payment has taken place, individual units will show a Payment
Amount (for that unit based on £17.75 per credit) and a Date Paid. A remittance advice
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email will be sent to your organisation with the overall amount paid and invite you to check
the system for details of payments:
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Ofqual QCF reference list
Qualification
Description
Type
Level
Credits
501/1264/8
CACHE Level 2 Diploma in Health and Social Care (Adults) for England (QCF)
QCF
2
46
600/3095/1
CACHE Level 2 Award in Awareness of Dementia (QCF)
QCF
2
8
600/4893/1
CACHE Level 2 Award in Awareness of End of Life Care (QCF)
QCF
2
3
600/2540/2
CACHE Level 2 Award in Food Safety in Health and Social Care and Early Years and Childcare Settings (QCF)
QCF
2
2
600/2541/4
CACHE Level 2 Award in Promoting Food Safety and Nutrition in Health and Social Care or Early Years and Childcare Set...
QCF
2
8
600/4041/5
CACHE Level 2 Award in Supporting Individuals with Learning Disabilities (QCF)
QCF
2
12
600/3096/3
CACHE Level 2 Award in the Prevention and Control of Infection (QCF)
QCF
2
7
600/1884/7
CACHE Level 2 Certificate in Assisting and Moving Individuals for Social Care Settings (QCF)
QCF
2
14
600/3123/2
CACHE Level 2 Certificate in Dementia Care (QCF)
QCF
2
18
501/1264/8
CACHE Level 2 Diploma in Health and Social Care (Adults) for England (QCF)
QCF
2
46
600/3085/9
CACHE Level 3 Award in Awareness of Dementia (QCF)
QCF
3
11
600/1883/5
CACHE Level 3 Award in Inducting Others in the Assisting and Moving of Individuals in Social Care (QCF)
QCF
3
5
600/3124/4
CACHE Level 3 Certificate in Dementia Care (QCF)
QCF
3
21
501/1258/2
CACHE Level 3 Diploma in Health and Social Care (Adults) for England (QCF)
QCF
3
58
501/1258/2
CACHE Level 3 Diploma in Health and Social Care (Adults) for England (QCF)
QCF
3
58
501/1258/2
CACHE Level 3 Diploma in Health and Social Care (Adults) for England (QCF)
QCF
3
58
600/6168/6
CACHE Level 5 Certificate in Leading and Managing Services to Support End of Life and Significant Life Events (QCF)
QCF
5
17
600/0587/7
CACHE Level 5 Diploma in Leadership for Health and Social Care and Children and Young People's Services (England)...
QCF
5
80
501/1146/2
City & Guilds Level 2 Award in Awareness of Dementia (QCF)
QCF
2
8
600/6919/3
City & Guilds Level 2 Award In Awareness of End of Life Care (QCF)
QCF
2
3
600/2715/0
City & Guilds Level 2 Award in Food Safety in Health and Social Care and Early Years and Childcare Settings (QCF)
QCF
2
2
600/4824/4
City & Guilds Level 2 Award in Stroke Awareness (QCF)
QCF
2
3
600/1011/3
City & Guilds Level 2 Award In Supporting Individuals with Learning Disabilities (QCF)
QCF
2
12
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501/1206/5
City & Guilds Level 2 Certificate in Dementia Care (QCF)
QCF
2
18
600/0077/6
City & Guilds Level 2 Certificate In Preparing to Work in Adult Social Care (QCF)
QCF
2
20
600/1010/1
City & Guilds Level 2 Certificate in Supporting Individuals with Learning Disabilities (QCF)
QCF
2
21
501/1306/9
City & Guilds Level 2 Diploma in Health and Social Care (Adults) for England (QCF)
QCF
2
46
501/1306/9
City & Guilds Level 2 Diploma in Health and Social Care (Adults) for England (QCF)
QCF
2
46
501/1676/9
City & Guilds Level 3 Award in Assessing Competence in the Work Environment (QCF)
QCF
3
9
501/1654/X
City & Guilds Level 3 Award in Awareness of Dementia (QCF)
QCF
3
11
600/6842/5
City & Guilds Level 3 Award In Awareness of End of Life Care (QCF)
QCF
3
10
600/1061/7
City & Guilds Level 3 Award in Supporting Individuals with Learning Disabilities (QCF)
QCF
3
12
501/1679/4
City & Guilds Level 3 Certificate in Assessing Vocational Achievement (QCF)
QCF
3
15
501/1655/1
City & Guilds Level 3 Certificate in Dementia Care (QCF)
QCF
3
21
600/0108/2
City & Guilds Level 3 Certificate In Preparing to work in adult social care (QCF)
QCF
3
21
600/4823/2
City & Guilds Level 3 Certificate in Stroke Care Management (QCF)
QCF
3
26
600/0673/0
City & Guilds Level 3 Certificate in Supporting Individuals with Learning Disabilities (QCF)
QCF
3
23
600/6841/3
City & Guilds Level 3 Certificate In Working in End of Life Care (QCF)
QCF
3
26
501/1194/2
City & Guilds Level 3 Diploma in Health & Social Care (Adults) for England (QCF)
QCF
3
58
600/6843/7
City & Guilds Level 5 Certificate In Leading and Managing Services to Support End of Life and Significant Life Events...
QCF
5
17
600/0573/7
City & Guilds Level 5 Diploma in Leadership for Health and Social Care and Children and Young People's Services (Engl...
QCF
5
80
600/2716/2
City & Guilds Level 2 Award in Promoting Food Safety and Nutrition in Health and Social Care or Early Years and C...
QCF
2
8
600/1826/4
HABC Level 2 Award in Awareness of Dementia (QCF)
QCF
2
8
600/4122/5
HABC Level 2 Diploma in Health and Social Care (Adults) for England (QCF)
QCF
2
46
600/4121/3
HABC Level 3 Diploma in Health and Social Care (Adults) for England (QCF)
QCF
3
58
601/2344/8
HABC Level 5 Diploma In Leadership for Health and Social Care and Children and Young People's Services (England) ...
QCF
5
80
501/0116/X
NCFE Level 2 Award in Awareness of Dementia (QCF)
QCF
2
8
600/4898/0
NCFE Level 2 Award in Awareness of End of Life Care (QCF)
QCF
2
3
600/4762/8
NCFE Level 2 Award in Stroke Awareness (QCF)
QCF
2
3
600/4761/6
NCFE Level 2 Award in Supporting Individuals with Learning Disabilities (QCF)
QCF
2
12
501/2318/X
NCFE Level 2 Diploma in Health and Social Care (Adults) for England (QCF)
QCF
2
46
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600/4763/X
NCFE Level 3 Certificate in Stroke Care Management (QCF)
QCF
3
26
600/5118/8
NCFE Level 3 Certificate in Working in End of Life Care (QCF)
QCF
3
26
501/2263/0
QCF
3
58
QCF
5
80
501/1257/0
NCFE Level 3 Diploma in Health and Social Care (Adults) for England (QCF)
NCFE Level 5 Diploma in Leadership for Health and Social Care and Children and Young Peopleâ€™s Services (England)
(QCF)
Pearson BTEC Level 2 Award in Awareness of Dementia (QCF)
QCF
2
8
601/1120/3
Pearson BTEC Level 2 Award in Awareness of End of Life Care (QCF)
QCF
2
3
600/2953/5
Pearson BTEC Level 2 Award in Supporting Activity Provision in Social Care (QCF)
QCF
2
8
501/1189/9
Pearson BTEC Level 2 Certificate in Dementia Care (QCF)
QCF
2
18
501/1871/7
Pearson BTEC Level 2 Certificate in Supporting Individuals with Learning Disabilities (QCF)
QCF
2
21
600/2998/5
Pearson BTEC Level 3 Award in Awareness of Dementia (QCF)
QCF
3
11
601/1121/5
Pearson BTEC Level 3 Award in Awareness of End of Life Care (QCF)
QCF
3
10
600/2955/9
Pearson BTEC Level 3 Certificate in Activity Provision in Social Care (QCF)
QCF
3
18
600/2999/7
Pearson BTEC Level 3 Certificate in Dementia Care (QCF)
QCF
3
21
600/2954/7
Pearson BTEC Level 3 Certificate in Working with Individuals with Diabetes (QCF)
QCF
3
20
601/1123/9
Pearson BTEC Level 5 Certificate in Leading and Managing Services to Support End of Life and Significant Life Events ...
QCF
5
17
501/1699/X
Pearson Edexcel Level 2 Diploma in Health and Social Care (Adults) for England (QCF)
QCF
2
46
501/1699/X
Pearson Edexcel Level 2 Diploma in Health and Social Care (Adults) for England (QCF)
QCF
2
46
601/1122/7
Pearson Edexcel Level 3 Certificate in Working in End of Life Care (QCF)
QCF
3
26
501/1607/1
Pearson Edexcel Level 3 Diploma in Health and Social Care (Adults) for England (QCF)
QCF
3
58
501/1607/1
Pearson Edexcel Level 3 Diploma in Health and Social Care (Adults) for England (QCF)
QCF
3
58
600/0744/8
Pearson Edexcel Level 5 Diploma in Leadership for Health and Social Care and Children and Young People's Services...
QCF
5
80
600/0744/8
Pearson Edexcel Level 5 Diploma in Leadership for Health and Social Care and Children and Young People's Services...
QCF
5
80
501/1005/6
Pearson EDI Level 2 Award in Awareness of Dementia (QCF)
QCF
2
8
600/4769/0
Pearson EDI Level 2 Award In Awareness of End of Life Care (QCF)
QCF
2
3
501/1006/8
Pearson EDI Level 2 Certificate in Dementia Care (QCF)
QCF
2
18
501/2196/0
Pearson EDI Level 2 Diploma in Health and Social Care (Adults) for England (QCF)
QCF
2
46
501/0996/0
Pearson EDI Level 3 Award in Awareness of Dementia (QCF)
QCF
3
11
600/0745/X
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600/5132/2
Pearson EDI Level 3 Award In Awareness of End of Life Care (QCF)
QCF
3
10
501/1034/2
Pearson EDI Level 3 Certificate in Dementia Care (QCF)
QCF
3
21
600/5144/9
Pearson EDI Level 3 Certificate In Working in End of Life Care (QCF)
QCF
3
26
501/1819/5
Pearson EDI Level 3 Diploma in Health and Social Care (Adults) for England (QCF)
QCF
3
58
600/4842/6
Pearson EDI Level 5 Certificate In Leading and Managing Services to Support End of Life and Significant Life Events (...
QCF
5
17
600/1022/8
Pearson EDI Level 5 Diploma in Leadership for Health and Social Care and Children and Young People's Services (En...
QCF
5
80
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