Release Notes Suncoast Solutions© Version 7 Release SP70-002.004 CU1 Publish Date: 05/30/2014 CR8358 CR 8358 Import File Enhancements – Defaulted missing Q-code values on client address records to the first Q-code in location maintenance. Note: This change does not affect re-imbursement. Also modified rounding rules to account for CMS limitations on the number of positions that can be reported after the decimal point. Hospice Item Set In compliance with CMS regulations, Suncoast Solutions has developed the HIS Transmission Browser to assist agencies in completing the Hospice Item Set records and transmitting them to CMS. The Admission HIS form, and Discharge HIS form, both will load automatically for access only through the HIS Transmission Browser. These forms will not be available in the Client Chart. Important Note: Agencies must not make any changes to the HIS Data Elements on the new forms. Changing these elements may impact the ability to properly validate and report Hospice Item Set data to CMS. • • • HIS Transmission Browser – a new screen allowing records that must be submitted to CMS for HIS to be completed, verified, and transmitted. o Note: Users must update Menu access in Staff Maintenance in order for this screen to be available. Code Table Maintenance: o NUBC-PoO options have been updated to match the element values for HIS element A1802, Site of Service at Admission. o DischargeReason - new user field added, “HIS Code,” to allow with the HIS element A2115, Reason for Discharge. Server Agent Manager - New agent to create HIS records. ©Suncoast Solutions 1997-2013. All Rights Reserved. Call 800-334-0505 or 727-599-2500. Visit www.sncoast.com SUNCOAST SOLUTIONS Release Notes SP70-002.004 CU1 The following enhancements were included in release SP70-002.004, and are included in HIS functionality: • Forms Maintenance o Added a new checkbox “Hide on Progress Report.” When checked, the form data will not display on the Progress Report. • Paysource Maintenance - Added new field “CCN.” o At time of upgrade, this field will be auto-populated from the Medicare Provider Id, for all hospice care payers where its company only has one Medicare payer. This functionality is necessary because HIS must report all Hospice admissions for all pay sources. • Point of Origin o PoO elements on the FaceSheet have additional options in the pick list to accommodate HIS codes that must be reported. For example, the PoO selection “SNF/ICF/ALF” will be inactivated to accommodate separate choices for HIS codes: SNF, ALF, and Nursing Home. • Forms Logic o When the value for a pre-defined field is changed, a message will alert the user at save. • Client Data Correction o Visit Correction: The “Delete Visit” feature will validate that there are no e-signed forms or an e-signed POC, associated with the selected visit to be deleted. If e-signed records are attached, the visit cannot be deleted. Note: Agencies must contact the Solutions Consulting department to sign up for HIS Training. Training documentation includes the complete details of HIS functionality. Medicare Part D Medicare Part D requires the Hospice provider to submit an explanation of why a drug (s) is unrelated to the terminal illness or related conditions to the patient's Medicare Part D Insurance provider. Suncoast Solutions now provides a way to identify any patient that has Medicare Part D and assists with processing a Plan D sponsor communication form. Solutions has created an “identifier” in the Pay Source Maintenance that will allow agencies to “identify” if the pay source is Medicare Part D. This identifier will create an attribute that will allow agencies to run a report inclusive of this attribute, so that agencies can identify any patient with Medicare Part D. Agencies can see the identifier highlighted in the screenshot below: ©Suncoast Solutions 1997-2013. All Rights Reserved. Call 800-334-0505 or 727-599-2500. Visit www.sncoast.com [Page 2 of 4] The HIS Transmission Browser contains links to Hospice forms that contain client documentation. These forms include: Admission ICA, Pain Assessment, Edmonton Symptom Assessment System (ESAS-r), and PAINAD. SUNCOAST SOLUTIONS Release Notes SP70-002.004 CU1 [Page 3 of 4] Second, Suncoast Solutions recognizes that adding Medicare Part D as a pay source is for tracking purposes only. Solutions has created an identifier that will allow agencies to mark ANY pay source as non billable. This is an enhancement to the current pay source setup. It can be used for pay source tracking other than Medicare Part D, such as Medicaid Pending. The non-billable feature means that normal billing processes will not attach to this pay source. There will not be any charges, errors, or retroactive changes associated with a pay source that is marked as non-billable. However, you will be able to run reports and have this pay source included. ©Suncoast Solutions 1997-2013. All Rights Reserved. Call 800-334-0505 or 727-599-2500. Visit www.sncoast.com SUNCOAST SOLUTIONS Release Notes SP SP70-002.004 CU1 Mobile Updates Distribution Service Updates – Modified the Distribution Service default to copy all file types from source to the target servers. A custom file copy is still available as an option. Note: Agencies that use the Distribution Service must run the latest version of SolutionsService Setup.M MSI on each machine where Solutions code re esides. Cloud7 Updates For those hose agencies with our Cloud7 service, the following enhancements have been made: Administrative Perspective Improved the UI for associating a physician to a medical practice Client & Family Perspective User Impact Code delivered with this release must be pushed to Terminal/Citrix servers and file servers after the upgrade. Note: Agencies that use the Distribution Service must run the latest version of SolutionsService Setup.M MSI on each machine where Solutions code re esides. Code updates to mobile devices provided in this service pack are minor and should have minimal impact to the user. However, please note that mobile obile users will be unable to replicate until after the e upgrade process is complete complete. ©Suncoast Solutions 1997-2013. All Rights Reserved. Call 800-334-0505 or 727-599-2500. 2500. Visit www.sncoast.com [Page 4 of 4] Added Client & Family Perspective to allow patients tto o assign a single level of access to their medical information. This will allow the patient to take an active role in their care plan and provide detailed information to their family/friends.