March 13, 2014 VIA Email College of Lake County 19351 West Washington Street Grayslake, Illinois 60030 Re: College of Lake County: AB Wing HVAC Remodeling Programming Mtg #4 Architect’s Project Number: 214016.00 Meeting Minutes – Summary of a Committee Meeting held at 1:00PM Thursday, March 13, 2014 at the College of Lake County. These notes record our understanding of items discussed and decisions made at this meeting. Please notify us within seven (7) calendar days of any necessary additions or corrections. PERSONS IN ATTENDANCE Dave Agazzi Greg Evans David Husemoller Scott Allen, Jeff Stomper Richard Poplawski Jim Marison Ted Johnson Curt Wagner Sheryl Van Anne Dorothy McCarty Ryan Sprangers Vuk Vujovic Michael Lundeen, CLC CLC CLC CLC CLC CLC CLC CLC Mortenson Mortenson Cotter KJWW Legat Architects Legat ITEMS DISCUSSED 1. The group followed the meeting agenda and meeting goals (attached). Presentation materials attached. 2. Jim talked about his visit to Rock Valley and discussed what he learned about their chilled beam system. A. Rock Valley has dew point sensors in various areas. B. Johnson controls, full controls, baseboard hot water C. Have had instances where the system had glitches, but like any large system, some components need to be tuned. D. Rock Valley was a Hybrid system of VAV and Chilled beam. E. Vacuuming the chilled beam units annually not a big issue. F. Discussed air flow would be lower so less sound in the classrooms. G. Typical classroom may have 4 to 6 2x4 foot units or 6 foot units. 3. It was indicated by CLC that Chilled beam would be cutting edge – part of CLC culture. CLC wants move forward. The staff would need to learn this new mechanical system; however maintenance indicated that it didn’t seem that complex. Anytime you are operating a new system, there is a learning curve. College of Lake County: AB Wing HVAC Replacement Meeting Minutes – March 13, 2014 Page 2 of 3 4. Discussed operation side of the mechanical systems under consideration. 5. Commissioning of a system discussed. Dorothy talked to a commissioning agent about the system. Ryan indicated it can be easier to commission than other systems. 6. Discussed baseboard heating or ceiling. Baseboard preferred, however floor space needs to be studied Control thru BAS system. 7. Discussed potential costs of the Hybrid the costs would be an average between the Chilled beam and VAV. 8. Kurt of Mortenson handed out a life-cycle analysis of the 5 systems being considered. Geothermal not included in the studies. Mortenson’s spread sheet had Chilled beam potentially higher than the costs identified at earlier meetings, but within the overall budget. 9. Dave joined the meeting. Group summarized the process, comparisons, and 5 systems being studied. 10. Dorothy asked that KJWW and Mortenson work together to hewn the differences in the cost estimate and the budget. This will take place during schematic design. 11. The group/CLC decided that the Hybrid Chilled Beam / VAV system was best for the AB project. The group applauded that the decision had been made. 12. The group discussed the potential locations for the “central plant” which will house the Water to Water heat pumps. Options include Cafeteria lower level, existing penthouse, new penthouse, other options. Schematic design will study and develop the location. SD will also solidify the piping routing from geothermal loop to heat pumps to penthouses. 13. Vuk gave an overview of the LEED Process. A. Proposed that Cafeteria/Core to be tracked separate LEED Platinum from the A/B remodeling project. B. The AB/HVAC would be its own LEED process.. C. Entry to the project will be at the main entrance for the 3 projects. Parking and other common components need to be divided in order to gain the points for all LEED projects. D. Vuk presented the LEED Checklist to the group. The form was filled out for a target of 86 points. E. Vuk reviewed the prerequisites, which have no credit but are required. F. Need the Construction Manager, Architect and the College to work together to obtain the points. G. Reviewed easiest points such as, bus drop-off, parking no increase, regional priority, building reuse, etc. H. Discussed the points such as enhanced commissioning, energy performance, innovation in design, thermal comfort, these points have a cost, and are being planned to be included in the design and construction. I. Discussed some of the more expensive points which are not currently included yet, such as the On-site renewable Energy. 14. Next Steps: College of Lake County: AB Wing HVAC Replacement Meeting Minutes – March 13, 2014 Page 3 of 3 A. The design team will update the schedule to show that Concept programming completed 2 weeks early. B. Schematic Design will begin Monday March 17, 2014 and is expected to continue for 40 working days including cost estimating. C. Mortenson will continue to study phasing. D. The Revit building Model will be refined for use by KJWW with the energy model. E. KJWW will look closer at Penthouses and the actual space required for Air Handling units and Heat pumps. Other heat pump locations will be studied. Thank you. Sincerely, Legat Architects, Inc. Michael Lundeen, Senior Project Manager ML/ML ATTACHMENTS Agenda CC CLC MP Website Jeffrey Sronkoski, Legat Architects Ryan Horsman, Legat Architects Chris Augustyn, AEI Meeting Agenda ORGANIZATION College of Lake County RE A/B Remodel/HVAC PROJECT TITLE Master Plan Projects PROJECT NO. 214016.00 LOCATION CLC-Grayslake Campus, Room A261 DATE, TIME March 13, 2014, 1:00PM 1. Goals of the Meeting (5min) Confirm HVAC system which should be developed for SD Review LEED Requirements to achieve Platinum 2. General Questions on Systems/Analysis/Site visits (10min) 5. Discussion of HVAC Concept Options a. Locations of Central Plant (if selected b. Selection of HVAC Concept (15min) 6. LEED Platinum discussion (55min) 5. Next step Next Meeting – TBD Start of Schematic Design (5min) CC FILENAME File: 214016.00 – AB HVAC /Remodeling