Work Report 15 - Victoria University of Wellington Student Association

NAME
Toby Cooper
POSITION
Clubs and Activities Officer
REPORT NUMBER
9
REPORT PERIOD
15
REPORT PERIOD
14/07/2014 – 27/07/2014
HOURS WORKED
43.5
OBJECTIVES
Objective
Progress During this Period
Designing “Clubs +”
Provide
events
Decided not to pursue “Clubs +” this year.
Target Achievement Date
July 2015
on Assisted in the co-ordination of Clubs Ongoing
campus
Week and various Re-Orientation events;
Prepared for Political Showcase.
Engaging with clubs
Introduced myself to clubs and societies at Ongoing
Clubs Week; Correspondence (one-onone meetings, emails) with clubs.
Expanding the role for No significant progress during this period.
Ongoing
VUWSA Clubs Council
Represent students in Represented students at the Sponsorship
decisions
made
Ongoing
by Panel Meeting.
VUW, concerning clubs
Improving
VUWSA No significant progress during this period.
services for clubs
Ongoing
MEETINGS OR EVENTS ATTENDED
Meeting/Event
Date
Clubs Week with Raewyn Clarke (VUW Clubs Manager), 15/06/14
Hours Attributable
6
Hayden Harvey (Vic Venues), and Clubs and Societies at
Victoria University of Wellington
Clubs Week with Raewyn Clarke (VUW Clubs Manager),
16/06/14
2.75
17/07/14
3
Meeting with Anna Price (President, CathSoc@Victoria)
17/07/14
0.5
Clubs Council Meeting with Luke Cody, Matt Lamb, Theo
17/07/14
2.75
18/07/14
0.5
Meeting with Luke Cody (Vice President, VUW Science 18/07/14
0.5
Hayden Harvey (Vic Venues), and Clubs and Societies at
Victoria University of Wellington
Re-Orientation Giveaway Day with Malisa Palalagi (VUWSA
Events Co-ordinator)
Brown, Stewart Rodgers, Jonathan Gee, Ropati Huntley
(VUWSA Clubs Council members), Raewyn Clarke
Re-Orientation Winter Market with Malisa Palalagi (VUWSA
Events Co-ordinator)
Society Incorporated)
Executive Reporting Committee Meeting with Jordan and
18/07/14
0.75
19/07/14
7.5
Vice-Chancellor 21/07/14
1.5
Madeleine (VUWSA Exec)
VUWSA Stall at Student Leadership Conference
Student
Representative
Forum
with
Professor Grant Guilford
Re-Orientation BBQ at Te Aro Campus with Malisa Palalagi
(VUWSA Events Co-ordinator)
24/07/14
2
Sponsorship Panel Meeting with Rainsforth Dix (Associate 24/07/14
1
Director of Campus Operations), Sonya Clark, Karl Whalen,
Luke Cody, Toby Cooper, Theo Brown, Stewart Rodgers,
Raewyn Clarke
Helper at Spreadsheet Tutorial run by VUW Science Society
24/07/14
1.75
25/07/14
0.25
25/07/14
0.25
Blues Awards Meeting with Karl Whalen (Manager of 25/07/14
0.75
with Jonathan Musther (President, VUW Science Society
Incorporated)
Meeting with Jay Chhana (VUWSA Education Organiser) on
Class Representative Training
Meeting with Hayden Harvey on Political Showcase
Recreation Services) and Leah Johanson (Events Adviser)
GENERAL TASKS
• Preparing work report (0.75hrs)
• Correspondence on VUWSA, VUW, or club-related matters (4.75hrs) with:
•VUWSA Executive
•VUWSA Staff
•Raewyn Clarke
•Hayden Harvey
•VUWSA Clubs Council members
• Cleaning up VUWSA offices (0.25hrs)
• Preparing for Clubs Council Meeting (2.5hrs)
• Preparing for Executive Reporting Committee Meeting (0.25hrs)
• Completing Half Year Report (3.0hrs)
• Writing the Exec Column for Salient (1.25hrs)
• Preparing for Feminist Law Society’s Abortion Panel Discussion #1 (0.5hrs)
• Preparing for Political Showcase (1.5hrs):
•Brainstorming possible event names;
•Compiling a list of clubs.
OBJECTIVES FOR NEXT REPORTING PERIOD
Objective
How I know I’ve achieved it
Target
Achievement
Date
Engaging with Clubs
Provide
Send out my regular Clubs Officer email;
events
on E-mail key stakeholders for Political Showcase;
1/08/14
1/08/14
campus
Expanding the role for Develop and distribute a Clubs Council survey in 8/08/14
VUWSA Clubs Council
response to the ideas and queries raised in the
Clubs Council Workshop;
Continue to perform the Help out during VUWSA’s “What Are You Voting Ongoing
regular
tasks
my
role For?”.
requires and contribute to
VUWSA’s operations
GENERAL COMMENTS AND PAY REQUEST
Please pay me for my allocated 20 hours, and add 16.5 hours to my surplus.
My abnormally high hours in this period are due to the various engagement and club events which
have occurred during this period.

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