NAME Toby Cooper POSITION Clubs and Activities Officer REPORT NUMBER 9 REPORT PERIOD 15 REPORT PERIOD 14/07/2014 – 27/07/2014 HOURS WORKED 43.5 OBJECTIVES Objective Progress During this Period Designing “Clubs +” Provide events Decided not to pursue “Clubs +” this year. Target Achievement Date July 2015 on Assisted in the co-ordination of Clubs Ongoing campus Week and various Re-Orientation events; Prepared for Political Showcase. Engaging with clubs Introduced myself to clubs and societies at Ongoing Clubs Week; Correspondence (one-onone meetings, emails) with clubs. Expanding the role for No significant progress during this period. Ongoing VUWSA Clubs Council Represent students in Represented students at the Sponsorship decisions made Ongoing by Panel Meeting. VUW, concerning clubs Improving VUWSA No significant progress during this period. services for clubs Ongoing MEETINGS OR EVENTS ATTENDED Meeting/Event Date Clubs Week with Raewyn Clarke (VUW Clubs Manager), 15/06/14 Hours Attributable 6 Hayden Harvey (Vic Venues), and Clubs and Societies at Victoria University of Wellington Clubs Week with Raewyn Clarke (VUW Clubs Manager), 16/06/14 2.75 17/07/14 3 Meeting with Anna Price (President, CathSoc@Victoria) 17/07/14 0.5 Clubs Council Meeting with Luke Cody, Matt Lamb, Theo 17/07/14 2.75 18/07/14 0.5 Meeting with Luke Cody (Vice President, VUW Science 18/07/14 0.5 Hayden Harvey (Vic Venues), and Clubs and Societies at Victoria University of Wellington Re-Orientation Giveaway Day with Malisa Palalagi (VUWSA Events Co-ordinator) Brown, Stewart Rodgers, Jonathan Gee, Ropati Huntley (VUWSA Clubs Council members), Raewyn Clarke Re-Orientation Winter Market with Malisa Palalagi (VUWSA Events Co-ordinator) Society Incorporated) Executive Reporting Committee Meeting with Jordan and 18/07/14 0.75 19/07/14 7.5 Vice-Chancellor 21/07/14 1.5 Madeleine (VUWSA Exec) VUWSA Stall at Student Leadership Conference Student Representative Forum with Professor Grant Guilford Re-Orientation BBQ at Te Aro Campus with Malisa Palalagi (VUWSA Events Co-ordinator) 24/07/14 2 Sponsorship Panel Meeting with Rainsforth Dix (Associate 24/07/14 1 Director of Campus Operations), Sonya Clark, Karl Whalen, Luke Cody, Toby Cooper, Theo Brown, Stewart Rodgers, Raewyn Clarke Helper at Spreadsheet Tutorial run by VUW Science Society 24/07/14 1.75 25/07/14 0.25 25/07/14 0.25 Blues Awards Meeting with Karl Whalen (Manager of 25/07/14 0.75 with Jonathan Musther (President, VUW Science Society Incorporated) Meeting with Jay Chhana (VUWSA Education Organiser) on Class Representative Training Meeting with Hayden Harvey on Political Showcase Recreation Services) and Leah Johanson (Events Adviser) GENERAL TASKS • Preparing work report (0.75hrs) • Correspondence on VUWSA, VUW, or club-related matters (4.75hrs) with: •VUWSA Executive •VUWSA Staff •Raewyn Clarke •Hayden Harvey •VUWSA Clubs Council members • Cleaning up VUWSA offices (0.25hrs) • Preparing for Clubs Council Meeting (2.5hrs) • Preparing for Executive Reporting Committee Meeting (0.25hrs) • Completing Half Year Report (3.0hrs) • Writing the Exec Column for Salient (1.25hrs) • Preparing for Feminist Law Society’s Abortion Panel Discussion #1 (0.5hrs) • Preparing for Political Showcase (1.5hrs): •Brainstorming possible event names; •Compiling a list of clubs. OBJECTIVES FOR NEXT REPORTING PERIOD Objective How I know I’ve achieved it Target Achievement Date Engaging with Clubs Provide Send out my regular Clubs Officer email; events on E-mail key stakeholders for Political Showcase; 1/08/14 1/08/14 campus Expanding the role for Develop and distribute a Clubs Council survey in 8/08/14 VUWSA Clubs Council response to the ideas and queries raised in the Clubs Council Workshop; Continue to perform the Help out during VUWSA’s “What Are You Voting Ongoing regular tasks my role For?”. requires and contribute to VUWSA’s operations GENERAL COMMENTS AND PAY REQUEST Please pay me for my allocated 20 hours, and add 16.5 hours to my surplus. My abnormally high hours in this period are due to the various engagement and club events which have occurred during this period.
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