Meet Announcement - Indiana Swimming

Robbin Lindsey Memorial Meet
Yorktown High School Yorktown, IN
January 9-11, 2015
Sanction:
This meet is sanctioned by USA Swimming and Indiana Swimming.
Sanction Number IN15151
Host:
Yorktown Swim Club
Location:
Yorktown High School
1100 South Tiger Drive, Yorktown, IN
Facility:
Competition Pool: 25 yard pool with non-turbulent lane markers.
Daktronics electronic timing system with 6-lane display board, touch pads and digital watches as backup.
The competition course has not been certified in accordance with 104.2.2C(4).
The water depth measured for a distance of 3 feet 6 inches (1,066 meter) to 11 feet 5 inches (3.5 meters)
from both end walls.
Eligibility:
Swimmer(s) must be registered with USA Swimming prior to the competition (202.2.9 E). Age as of
January 9, 2015 shall determine the swimmer’s age for the entire meet (205.2.2). USA Swimming
numbers must accompany the entry.
***Indiana Swimming does not process on-site athlete registration.
Rules:
Current USA Swimming and Indiana Swimming rules will govern this meet.
USA Swimming Rule 202.3.2- At a sanctioned competitive event, USA Swimming athlete members must
be under the supervision of a USA Swimming member coach during warm-up, competition, and warmdown. If needed, the Meet Director or Meet Referee shall assist the athlete in making arrangements for
such supervision.
USA Swimming Rule 202.2.9 D - Any swimmer entered in the meet, unaccompanied by a USA Swimming
member coach, must be certified by a USA Swimming member coach as being proficient in performing a
racing start or must start each race from within the water. It is the responsibility of the swimmer or the
swimmer’s legal guardian to ensure compliance with this requirement.
Indiana Swimming requires that all coaches MUST constantly display their current USA Swimming coach
credential to gain deck access. The meet referee reserves the right to ask for coach credential display
and/or deny deck access if coach does not comply or card is no longer valid/current.
ISI rule to include USA-S 102.8.1 B - In swimming competitions, the competitor must wear only one
swimsuit in one or two pieces except as provided in USA Swimming rule 205.10.1. All swimsuits shall be
made from textile materials. For men, the swimsuit shall not extend above the navel nor below the knees,
and for women, shall not cover the neck, extend past the shoulder, nor extend below the knee.
1
Robbin Lindsey Memorial Meet
Yorktown High School Yorktown, IN
January 9-11, 2015
USA Swimming Rule 202.2.9 H - Use of audio or visual recording devices, including a cell phone, is not
permitted in changing areas, rest rooms or locker rooms
USA Swimming Rule 202.2.9 I - Changing into or out of swimsuits other than in locker rooms or other
designated areas is not appropriate and is prohibited. There shall be no changing on the swim deck.
Format:
All events will be Timed Finals. Swimmers must check in 45 minutes prior to the start of their session.
The will be no 15-minute courtesy rest delays for swimmers swimming consecutive events.
Please note, we are offering a 13 & Over 1650 Free at the end of the Friday PM Session. The 1650 will
be limited to 2 heats each, girls and boys. Swimmers with a NT will not be accepted in the 1650. If space
is available, NT swimmers can be added at the meet on a first-come-first serve basis, deck charges will
apply. The 1650 will be swim fastest to slowest. Swimmers will be expected to provide 2 timers and 1
counter for the 1650.
We reserve the right to limit the number of entries in any or all events. All sessions involving 12 &
Under swimmers will run according to a time line following the 4 hour rule. The no recall starting
procedure will be observed for all events in this meet.
Entry Limitations:
Each Swimmer will be limited to 5 individual events and 1 relay per day. If an entry is submitted with
an individual in more events than allowed, the swimmer will be entered into the order of events until the
rule is satisfied. Deck entries will be accepted if space permits.
Fees:
Individual Entry
Relay Entry
Individual Deck Entry
Relay Deck Entry
$4.00
$6.00
$8.00
$12.00
Refunds: In any meet sanctioned by Indiana Swimming other than Championship Meets, the host team
shall limit the number of swimmers in any one or more events to maintain a reasonable length of the
meet. In the event that entries are limited, the host team must return the entry fees to the club(s) whose
swimmers are not allowed to compete in the specific event(s).
There will be NO REFUNDS for missed events, no-shows, scratches, disqualifications.
Indiana Swimming requires a surcharge of $2.00 per individual swimmer entered. This fee will be
forwarded to Indiana Swimming by the host club. The host club keeps no swimmer surcharge
fees.
2
Robbin Lindsey Memorial Meet
Yorktown High School Yorktown, IN
January 9-11, 2015
Entry Chairman:
Jennifer Huisman
1804 N. Buckeye Road
Muncie, IN 47304
(765) 631-5582
[email protected]
Entry Acceptance and Deadline Date:
Entries will be accepted starting: November 10, 2014.
Entry deadline will be: 6:00 pm, December 26, 2014.
We will extend the deadline if the meet is not full. Teams not accepted will be notified by December 31,
2014 by 8:00 pm.
Meet Director:
Annalisa Layman
c/o Yorktown Swim Club
8408 W. Lincolnshire Drive
Yorktown, IN 47396
(574) 323-3785
[email protected]
Entry Procedure:
Between November 10th and December 26th, submit your entries over the internet in a Hytek Commlink
file (CL.2file) by the following procedure:
Create a standard Hytek CL2 meet entry file on your computer. (Allow your computer to zip the file).
• Attach the file to an e-mail addressed to [email protected]
• Make sure the text of the e-mail has the team name, name of person submitting the entry, and
the phone number where this person may be reached. Please give the names of your officials
along with the e-mail addresses or phone numbers.
• Submit the entry
• In a short while you will receive an e-mail that will confirm that your entry has been submitted.
• NO phone entries accepted
• Any club with 5 or more individual swimmers must submit via e-mail or a $50 data input fee will
be applied.
• Be sure to age up your swimmers before entry.
• Report any problems to Jennifer Huisman
When your team is accepted into the meet, the entry chair will e-mail back to the designated individual an
Entry Report for your team. Check this report carefully and report any errors by e-mail as soon as
possible. (Deadline for changes is January 2nd).
3
Robbin Lindsey Memorial Meet
Yorktown High School Yorktown, IN
January 9-11, 2015
Sent the following so it will be received by the entry chair at their address on or before January 2, 2015.
• Check for payment for all entry fees
• Executed release and hold harmless agreement
• Official’s sign-up sheet
• Checklist/statement of Desired Form of Results.
Other entry rules:
• Current and correct USA Swimming ID numbers must be supplied with the entry for every
swimmer.
• The original Entry reports sent to you by YSC is the official record of your team’s entry. No other
information will be considered if there is an entry error or discrepancy. No refunds will be made
due to your failure to review the reports sent to you by YSC.
• Your electronic entry file (CL.2file) must include all team information regarding your coach
names(s), team address where the hard copy of the final results will be sent, team phone number
and team e-mail address.
Acceptance Criteria:
If the meet is over-entered, YSC has the sole discretion to determine which entries to accept.
YSC will consider:
• Accuracy and completeness of entry
• Teams will not be broken
• Number of official provided by the team
• Balance of age groups and gender
• Level of competition
Timeline Management:
Limited Events:
YSC reserves the right to limit select events during all sessions if it is deemed necessary to complete the
session(s) within the requirements of IN Swimming. Refunds will be issues to these swimmer(s) cut from
these events.
Fly-Over Starts:
YSC reserves the right to employ fly-over starts to control the timeline if it is deemed necessary to
complete the session(s) within the requirements of IN Swimming. If the number of entries requires flyover starts, team representatives will be notified.
Check In:
There will be a positive check-in. Swimmers must check in 45 minutes prior to the start of their
session. If the swimmer is not checked in, he/she will be considered a scratch.
Clerk of Course:
After scratches are pulled for each session, the events for that session will be seeded, and heat sheets
will be posted at various locations on the pool deck. Swimmers will be expected to read the posted heat
sheets and report to the correct heat and lane when it’s time for them to swim their event.
ALL SWIMMERS AGES 8 & UNDER WILL HAVE A CLERK ON SATURDAY & SUNDAY AND ARE
EXPECTED TO REPORT TO THE CLERK AT LEAST 10 MINUTES BEFORE THE START OF EACH
EVENT.
Note: No Clerk of Course on Friday night.
4
Robbin Lindsey Memorial Meet
Yorktown High School Yorktown, IN
January 9-11, 2015
Awards:
Individual Events:
Ribbons 1st – 12th place
st
rd
Relays:
Ribbons 1 – 3 place
st
High Point Award for 1 place per age group / gender (8 & under, 9-10, 11-12, 13-14, 15 & over)
Team scores will be tabulated. A trophy will be awarded to the team with the highest points. All awards
will be given to the coaches of each team. NO AWARDS WILL BE MAILED.
Final Results:
Participating teams with 5 or more swimmers may receive one paper (hard) copy of the results free of
charge. Other paper copies may be ordered for $10.00.
Concessions:
There will be a full service concession run by YSC for the entire meet located in the hallway near the pool
entrance.
Admission:
Admission will be charged at the rate of $2.00 per session or $5.00 for a 3-day pass. Children under 13
admitted free. Heat sheets will be available for $2.00 to spectators once the meet is seeded following
positive check-in.
Time Schedule:
Friday Evening Session:
Warm-ups:
4:00 – 4:50 P.M.
Meet Begins: 5:00 P.M.
Saturday & Sunday AM Sessions:
Warm-ups:
Ages 13 & Over:
Ages 9-10:
Meet Begins: 9:00 A.M.
7:45 – 8:15 A.M.
8:15 – 8:45 A.M.
Saturday & Sunday PM Session:
Warm-ups:
Immediately following the end of the A.M. Session, but NOT before NOON.
There will be a warm-up for each age group.
Ages 8 & Under:
Noon – 12:20 P.M.
Ages 11-12:
12:20 – 12:50 P.M.
Meet Begins: Session will start one hour after warm-ups begins but NOT before 1:00 P.M.
5
Robbin Lindsey Memorial Meet
Yorktown High School Yorktown, IN
January 9-11, 2015
Order of Events:
Friday PM Session
Warm-ups 4:00 p.m.
Start 5:00 p.m.
Girls
Events
1
3
5
7
9
11
13
Warm-ups:
10 & Under
11-12
13 & Over
10 & Under
11–12
13 & Over
13 & Over
7:45 a.m. – 8:15 a.m.
8:15 a.m. – 8:45 a.m.
Girls
Girls
37
39
41
43
45
47
49
51
53
55
57
59
200 Y Free
500 Y Free
500 Y Free
200 Y IM
200 Y IM
400 Y IM
1650 Y Free
2
4
6
8
10
12
14
Saturday Sessions
Ages 13 & Over
Ages 9 - 10
Start 9:00 a.m.
Events
15
17
19
21
23
25
27
29
31
33
35
Warm-ups:
Boys
13 & Over
9 – 10
13 & Over
9 – 10
13 & Over
9 – 10
13 & Over
9 – 10
13 & Over
9 – 10
13 & Over
Noon – 12:20 p.m.
12:20 p.m. – 12:50 p.m.
Boys
200 Y Free
100 Y Fly
100 Y Fly
50 Y Back
200 Y Back
50 Y Free
50 Y Free
50 Y Breast
200 Y Breast
200 Y Free Relay
200 Y Free Relay
Ages 8 & Under
Ages 11 - 12
Start Not Before 1:00 p.m.
Warm-ups NOT Before NOON
Events
11 -12
8 & Under
11 - 12
8 & Under
11 - 12
8 & Under
11 - 12
8 & Under
11 -12
8 & Under
11 - 12
8 & Under
6
16
18
20
22
24
26
28
30
32
34
36
Boys
200 Y Free
100 Y Free
100 Y Fly
25 Y Fly
50 Y Back
25 Y Back
50 Y Free
25 Y Free
50 Y Breast
50 Y Breast
200 Y Free Relay
100 Y Free Relay
38
40
42
44
46
48
50
52
54
56
58
60
Robbin Lindsey Memorial Meet
Yorktown High School Yorktown, IN
January 9-11, 2015
Warm-ups:
7:45 a.m. – 8:15 a.m.
8:15 a.m. – 8:45 a.m.
Girls
Girls
83
85
87
89
91
93
95
97
99
101
Start 9:00 a.m.
Events
61
63
65
67
69
71
73
75
77
79
81
Warm-ups:
Sunday Sessions
Ages 13 & Over
Ages 9 - 10
13 & Over
9 – 10
13 & Over
9 – 10
13 & Over
9 – 10
13 & Over
9 – 10
13 & Over
9 – 10
13 & Over
Noon – 12:20 p.m.
12:20 p.m. – 12:50 p.m.
Boys
200 Y IM
100 Y Back
100 Y Back
100 Y Free
100 Y Free
50 Y Fly
200 Y Fly
100 Y Breast
100 Y Breast
200 Y Medley Relay
200 Y Medley Relay
Ages 8 & Under
Ages 11 - 12
Start Not Before 1:00 p.m.
Warm-ups NOT Before NOON
Events
11 -12
8 & Under
11 - 12
8 & Under
11 - 12
8 & Under
11 - 12
8 & Under
11 - 12
8 & Under
7
62
64
66
68
70
72
74
76
78
80
82
Boys
50 Y Fly
50 Y Fly
100 Y Back
50 Y Back
100 Y Free
50 Y Free
100 Y Breast
25 Y Breast
200 Y Medley Relay
100 Y Medley Relay
84
86
88
90
92
94
96
98
100
102
Robbin Lindsey Memorial Meet
Yorktown High School Yorktown, IN
January 9-11, 2015
Entry Summary:
In addition to returning your completed entry forms, please fill out the enclosed Summary of
Entries form and mail with your check (payable to Yorktown Swim Club) to our Entry Chair
at the address shown. All forms must be received by Friday, January 2, 2015.
Entry Chairman:
Jennifer Huisman
1804 N. Buckeye Road
Muncie, IN 47304
(765) 631-5582
[email protected]
Code:
Team:
Entry Chair:
Coaches:
Address:
Phone:
E-mail address:
Total Number of Swimmers Entered:
Boys:
Girls:
Number of Boys Individual Entries:
x $4.00 =
Number of Girls Individual Entries:
x $4.00 =
Number of Relays:
x $6.00 =
Indiana Swimming Athlete Surcharge (# of Athletes)
x $2.00 =
Total Enclosed:
8
Robbin Lindsey Memorial Meet
Yorktown High School Yorktown, IN
January 9-11, 2015
Officials Sign-Up Sheet
Team Name
Please indicate the names of any officials who would be willing to help at the meet.
NAME:
PHONE &/OR E-MAIL:
Please return this sheet with your entry.
9
Robbin Lindsey Memorial Meet
Yorktown High School Yorktown, IN
January 9-11, 2015
RELEASE AND HOLD HARMLESS AGREEMENT
(“Club”)
CLUB
In consideration of your acceptance of being permitted to participate in the swim
meet, Club, and it’s swimmers, coaches, parents, members and volunteers hereby
release and forever discharge Yorktown Swim Club, the respective owners,
trustees, directors, officers, agents, employees, members, successors, and assigns
of each of them, and all other persons or entities in any way connected with
sponsoring or holding this swim meet, of and from any and all liabilities, claims,
demands, actions, causes of action, losses, damages or expenses. Of whatever
kind or character, arising out of or in connections with said swim meet and the
facilities and personnel for it. Further, club and it’s swimmers, coaches, parents,
members and volunteers shall indemnify and hold harmless of above said of
whatever kind and character, arising out of or in connections with any injury to
any person, including death, or injury or damage to any property.
The undersigned represents that he/she is authorized for the Club and it’s
swimmers, coaches, parents, members and volunteers to execute this release and
hold harmless agreement on behalf of each of them, binding Club, and it’s
swimmers, coaches, parents, members, and volunteers to the terms hereof.
EXECUTED THIS
DAY OF
, 20
SIGNATURE
PRINTED NAME
POSITION
10
.
Robbin Lindsey Memorial Meet
Yorktown High School Yorktown, IN
January 9-11, 2015
CHECKLIST/STATEMENT OF DESIRED FORM OF RESULTS
(Include this form when submitting the Entry Report, Executed Release and Hold Harmless
Agreement, Officials Sign-Up sheet and check payable to YSC.)
HOW WOULD YOU LIKE TO RECEIVE YOUR TEAM RESULTS?
Meet Manager Backup (emailed)
Team Manager .c12 file (emailed)
.HTML File (emailed)
All of the above
Email address to send above to:
Team Name:
11

Download Report