NPSNOTE 5060 22 Oct 14 (3) Only the Dean of Students may authorize absence from graduation and rehearsal. Requests for missing rehearsal and justifications should be sent directly to the Events Coordinator, Sonya Solomon ([email protected]) and should be made as far in advance as possible. b. Graduation Day - December 19, 2014 (first session - SIGS & GSEAS) (1) At 0900, graduates will assemble in the basement of Herrmann Hall. Line leaders will ensure their rows are ready to step off on time. (2) At 0930, all faculty and special seating party will assemble in the foyer outside of the Public Affairs office. (3) At 0930, a VIP brief will be held in the Elster Conference Room on the Mezzanine of Herrmann Hall. (4) At 0945, the platform party will assemble in Executive Briefing Center (EBC). (5) When directed, the procession will corrunence toward the Barbara McNitt Ballroom in the following order: graduates, faculty, and platform party . (6) The uniforms will be as follows: (a) U.S. Navy: Service Dress Blue (b) U.S. Marine Corps: Dress Blue Bravo (c) U.S. Air Force: Service Dress (d) U.S. Army: ASU or Green Class A ( e) U.S. Coast Guard: Service Dress Blue ( f) Civilians: Appropriate business attire c. Graduation Day - December 19, 2014 (second session GSOIS & GSBPP) (1) At 1200, graduates will assemble in the basement of Herrmann Hall. Line leaders will ensure their rows are ready to step off on time. 2 NPSNOTE 5060 22 Oct 14 (2) At 1230, all faculty and special seating party will assemble in the basement of Herrmann Hall. (3) At 1245, the platform party will assemble in the EBC. (4) When directed, the procession will commence toward the Barbara McNitt Ballroom in the following order: graduates, faculty, and platform party. d. Reception following graduation. All graduates, their families, the faculty, staff, and their spouses are invited to a reception in honor of the graduates. The reception will be held on the Quarterdeck of Herrmann Hall, and will immediately follow the graduation ceremony. e. Streaming Video of Graduation. The graduation will be webcast for family or friends of graduates who are unable to attend in person at: http://www.nps.edu/video/portal/Video.aspx?enc=Ob7Tv4HFHuHOcRUJISBI4Ygsq6d XP366 and will only be live on the day of the event. 4. Cancellation. This notice will be cancelled upon completion of the graduation ceremony. zLH/.~ M. R. VANDERSLUIS Dean of Students Distribution: http://intranet.nps.edu/codeOO/Notices/not.html 3 NPSNOTE 5060 TASKS .AND RESPONSIBILITIES 22 Oct 14 Master of Ceremonies: CAPT Matt Vandersluis, USN Coordinator: Ms. Sonya Solomon Chaplain: LCDR Robert Nelson, USN Presiding Officials: President Ronald Route Provost Douglas Hensler Guest Speaker: General John Paxton, Jr., USMC Grand Marshal: Prof. Craig Rasmussen Platform Marshal: TBD Faculty Marshal: TBD Military Marshal: TBD Platform Participants: Deans/Department Chairs/Representative Color Guard: AT2 Scott Froom, USN Photographer: Mr. Javier Chagoya Audio Visual Support: Mr. Davey Jones AT2 Joshua Anderson, USN Stage Set-up: Public Works Mustering: LT Jerome Uselman, USN Ushers: TBD Enclosure (1) NPSNOTE 5060 22 Oct 14 SCHEDULE OF EVENTS - GRADUATION REHEARSAL (All Schools) - DECEMBER 18, 2014 0900 Rehearsal with NPS President, Provost and Dean of Students, PhD and Engineer candidates (be seated NLT 0900) 0920 All Master's graduates assemble, in the center line hallway of the basement of Herrmann Hall, to ensure row assignments are correct for procession into the Barbara McNitt Ballroom 0945 Master's graduates step off in order of row assignments into the Barbara McNitt Ballroom 0945 Introductory remarks by Dean of Students Dean of Students ask the Master of Arts, Master of Science, Master of Business Administration candidates to stand and proceed to the platform Dean of Students rehearses names of all graduates Enclosure (2) NPSNOTE 5060 22 Oct 14 SCHEDULE OF EVENTS - GRADUATION CEREMONY (Session 1 - SIGS & GSEAS) - DECEMBER 19, 2014 0900 Graduates will assemble assemble on the center line hallway of the basement of Herrmann Hall 0930 Faculty and Special Seating line up in the hallway outside of the Public Affairs off ice for the processional 0930 VIP Brief begins in Elster Conference Room in Herrmann Hall 0930 Audio Visual plays prelude music until 0948 0945 Platform Party assembles in EBC 0948 Audio Visual stops playing 0948 Dean of Students makes comments about photography and cell phones 1000 Audio Visual begins processional music on cue from LT Uselman o Marshal leads procession to their seats in the following order: • • • Students Faculty Platform Party o Audio Visual stops playing o Dean of Students asks the audience to stand for the presentation of colors and to remain standing for the playing of the National Anthem and invocation. o Honor Guard presents colors o Audio Visual plays the National Anthem o Honor Guard retire colors o Chaplain Nelson delivers invocation o Platform Party and audience sit down Enclosure (3) NPSNOTE 5060 22 Oct 14 o Dean of Students introduces Platform Party and President Route o President makes preliminary remarks, introduces Guest Speaker o Guest Speaker delivers the graduation address o Guest Speaker moves left and forward of center podium o President proceeds to center podium, Provost proceeds to right podium o Dean of Students asks the candidates for the Degree Doctor of Philosophy to please stand and proceed to the platform o Provost presents the Doctorates o President confers Doctorates o Provost presents each Engineer Degree candidate o President confers the Engineers Degree o Dean of Students ask Masters of Arts, Master of Science, Master of Business Administration, and Executive Master of Business Administration candidates to stand and proceed to the platform o Provost presents the Degrees Master of Arts, Master of Science, Master of Business Administration, and Executive Master of Business Administration candidates to President o President confers the Degrees Master of Arts, Master of Science, Master of Business Administration, and Executive Master of Business Administration candidates o Each Dean/Department Chair comes forward to shake hands with their schools graduate and returns to his/her seat o After all students have crossed and received their completion certificates, President, Guest Speaker, and Provost return to their seats o Dean of Students asks the audience to stand for the benediction. o Chaplain delivers the benediction 2 Enclosure (3) NPSNOTE 5060 22 Oct 14 o Dean of Students concludes the graduation ceremony o Audio Visual plays for the recessional o Platform party leaves, followed by special seating and faculty o Graduates and guests remain until procession is clear o Audio Visual will play for five minutes after recessional 3 Enclosure (3) NPSNOTE 5060 22 Oct 14 SCHEDULE OF EVENTS - GRADUATION CEREMONY (session 2 - GSOIS & GSBPP) - DECEMBER 19, 2014 1200 Graduates will assemble in the center line hallway of the basement of Herrmann Hall 1230 Faculty and Special Seating line up in the hallway outside of the Public Affairs off ice for the processional 1230 Audio Visual plays prelude music until 1248 1245 Platform Party assembles in EBC 1248 Audio Visual stops playing 1248 Dean of Students makes comments about photography and cell phones 1300 Audio Visual begins processional music on cue from LT Uselman o Marshal leads procession to their seats in the following order: • • • Students Faculty Platform Party o Audio Visual stops playing o Dean of Students asks the audience to stand for the presentation of colors and to remain standing for the singing of the National Anthem and invocation. o Honor Guard presents colors o Audio Visual plays the National Anthem o Honor Guard retire colors o Chaplain Nelson delivers invocation o Platform Party and audience sit down 4 Enclosure (3) NPSNOTE 5060 22 Oct 14 o Dean of Students introduces Platform Party and President Route o President makes preliminary remarks, introduces Guest Speaker o Guest Speaker delivers the graduation address o Guest Speaker moves left and forward of center podium o President proceeds to center podium, Provost proceeds to right podium o Dean of Students asks the candidates for the Degree Doctor of Philosophy to please stand and proceed to the platform o Provost presents the Doctorates o President confers Doctorates o Provosi presents each Engineer Degree candidate o President confers the Engineers Degree o Dean of Students ask Masters of Arts, Master of Science, Master of Business Administration, and Executive Master of Business Administration candidates to stand and proceed to the platform o Provost presents the Degrees Master of Arts, Master of Science, Master of Business Administration, and Executive Master of Business Administration candidates to President o President confers the Degrees Master of Arts, Master of Science, Master of Business Administration, and Executive Master of Business Administration candidates o Each Dean/Department Chair comes forward to shake hands with their schools graduate and returns to his/her seat o After all students have crossed and received their completion certificates, President, Guest Speaker, and Provost return to their seats Dean of Students asks the audience to stand for the benediction 5 Enclosure (3) NPSNOTE 5060 22 Oct 14 o Chaplain delivers the benediction o Dean of Students concludes the graduation ceremony o Audio Visual plays for the recessional o Platform party leaves, followed by special seating and faculty o Graduates and guests remain until procession is clear o Audio Visual will play for five minutes after recessional 6 Enclosure (3) NPSNOTE 5060 GRADUATION CEREMONY DEADLINES 22 Oct 14 27 Oct 14 Degree list due from Ed-Techs to Ms. Sonya Solomon ([email protected]) 29 Oct 14 1st gallery proofs from Ms. Sonya Solomon to Ed-Techs for review/corrections 3 Nov 14 1st gallery proofs due from Ed-Techs to Ms. Sonya Solomon ([email protected]) 10 Nov 14 2nd gallery proofs from Ms. Sonya Solomon to Ed-Techs for review/corrections 13 Nov 14 2nd gallery proofs due from Ed-Techs to Ms. Sonya Solomon ([email protected]) 18 Nov 14 All requests to miss rehearsal due to Deputy Dean of Students, CDR Alex Mabini ([email protected]) for final approval by the Dean of Students 24 Nov 14 Final script and program gallery proofs from Ms. Sonya Solomon to Ed-Techs for final review/corrections 28 Nov 14 Final script and program gallery proofs due from Ed-Techs to ([email protected]) 28 Nov 14 With Distinction & Outstanding Thesis names due to ([email protected]) 28 Nov 14 Guest Speaker's bio & picture due to Events Coordinator, Ms. Sonya Solomon ([email protected]) 1 Dec 14 Draft program due to Dean for final approval by President 4 Dec 14 Name cards due to Dean for review 12 Dec 14 Approved program to DAPS for proof and print 12 Dec 14 Special needs requests submitted to Ms. Sonya Solomon ([email protected]) 15 Dec 14 Graduation seating chart completed 18 Dec 14 Graduation Rehearsal 19 Dec 14 Graduation Ceremony Enclosure (4)