Faculty Recruitment -- Humanities and Fine Arts Division The Division of Humanities and Fine Arts is committed to excellence and diversity in faculty recruitment. Advertisement: - Once the Dean has given the department approval to begin a search for a faculty position, submit Academic Recruitment Packet: Part 1 – Recruitment Plan for Academic Vacancies to Maeve Devoy in the Dean’s Office (it is now a downloadable form at the Academic Personnel webpage, https://ap.ucsb.edu/forms.and.information/). Attach a copy of the proposed advertisement, following the guidelines for academic advertisements found at RB VII-7. After the Dean has signed the form, the packet will be sent to the Office of Equal Opportunity (OEO), or you can attach a post-it to the form asking that you be contacted after the Dean has signed so you can pick it up and walk it to OEO. - When the ad has been approved by both the Dean and OEO, OEO will send the packet back to the department. The department can now place the ad in journals, on websites, etc. and enters recruitment, advertisement and applicant requirement details in UC Recruit (see the Academic Personnel website for more information about how to use UC Recruit and what it does, https://recruit.ap.ucsb.edu/). Set application deadlines as early as possible keeping in mind the schedule of professional meetings in the field. - Advertisement costs should be charged to department accounts. Reimbursement for advertising costs, up to $1000, can be requested at the same time the department requests reimbursement for recruitment travel expenses (see below). - Keep in mind to collect the advertising documentation which will be required in the event that a non-US citizen is appointed as the department will need to process paperwork for the appointee’s work visa(s). Interviews: - After the close date, the department forwards a preliminary interview list to the Dean for review. All of the applications will be reviewed to ensure quality and diversity. Changes in the interview list might take place after consultations with the Dean's office. Please work with Maeve Devoy in the Dean’s office . - At the time when the department is ready to make a deselection and forward a preliminary or final interview list of candidates, please submit a brief memo summarizing the qualifications of each of the finalists. Again please work with Maeve Devoy. - Once the Dean has approved the final list, the department completes Academic Recruitment Packet: Part 2 – Request to Interview (Senate Faculty & Permanent Academic Positions Only). It should be sent to OEO along with: o Vitae of the finalists - OEO will create an EO Recommendation and forward the recruitment packet to the Dean for final signature approval (or you can ask them to contact you so you can walk it over to the Dean’s office to expedite the process). - Once interview approval has been granted, contact the finalists and schedule interviews. All candidates should meet with the Dean or Associate Dean. Candidates for full professor, endowed chairs or high level appointments should also meet with the EVC (check with that office directly). - The College will reimburse departments for faculty recruitment costs up to a total of $5000 per search, including $1000 for advertising, and reasonable transportation and lodging expenses for up to three candidate visits. After all candidate travel is complete, departments can request reimbursement for the three trips of their choice, along with up to $1000 for advertising per search, using the Recruitment Advertising and Travel Reimbursement Request form, which can be found here: http://www.ltsc.ucsb.edu/faculty-staff/forms - Please submit advertising and travel reimbursement requests to Melissa Calvin, x2328, MC 2080. Appointment: - When the department is ready to request the appointment of a final candidate, the Chair should discuss the proposed rank, step, salary level, and start-up expenses with the Dean. Chairs must consult with the Dean before s/he may outline the offer to the candidate. Chairs should also speak with the Dean about any appointment case prior to its submission if the start date is not expected to be July 1 of the year in which the offers made. After consultation with the Dean, the department then prepares an appointment case as follows (a checklist of documents required can be found at RB I-15). Please consult with Claudia Kashin in the Dean’s office if you have questions: Upload to Case Processing Application (at Academic Personnel webpage): - Department letter of recommendation, with faculty vote - Biography form for Academic Personnel - CV - Letters from external reviewers - Coded list of reviewers, with selection information and brief description - Copy of the solicitation letter or acknowledgement sent to external reviewers If the selected candidate is a non-U.S. citizen without a Green Card, a Prevailing Wage request must be cleared by the Department of Labor. Information about labor certification can be found on the UCSB Office of International Students and Scholars (OISS) website at https://oiss.sa.ucsb.edu/Departments/LaborCertification.aspx It is recommended that you speak directly with Billy Ko, OISS Immigration Counselor. Send hard copy to OEO: - Academic Recruitment Packet, Part 3 – Equal Opportunity Hiring Proposal Send hard copy to Dean’s Office via Claudia Kashin: - Start-up request (HFA specific information attached) - Publications; all or a select group - Teaching evaluations (if available) - While the appointment case is going through the administrative review process, the department chair can write to the finalist, using the sample wording from RB I-14-III, "Letter to Prospective Ladder Appointees.” - After the appointment is approved, a formal offer letter, signed by the Chancellor or EVC (depending on the level of the appointment), will be sent to the candidate by the Office of Academic Personnel. - The start-up commitment will not be included in the formal offer letter. The complete start-up commitment details and amounts will be communicated to the department chair by the Dean or Dean’s office after the appointment has been approved. It is then up to the department to share the start-up information with the candidate. Useful Websites: Red Binder (RB), https://ap.ucsb.edu/policies.and.procedures/red.binder/index.cfm Academic Personnel Manual (APM), http://www.ucop.edu/academic-personnel/ Office of Equal Opportunity & Sexual Harassment/Title IX Compliance, http://www.oeosh.ucsb.edu/EOAA/ACEEPolicy.html Revised May 2014
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