WVML Annual Conference Registration Packet

Ready to
E
X
P
A
N
D
your KNOWLEDGE & LEADERSHIP SKILLS?
Then the Annual Municipal
League Conference is for
YOU!
There will be ac vi es for everyone:
LISTEN & LEARN—knowledge experts will
share informa on in a teaching format as
well as panel format with audience Q&A.
NETWORK—with city/town oﬃcials, state
agency personnel and other government
leaders.
FIND SOLUTIONS—WVML’s exhibitors oﬀer
ci es/towns the products and services that
help you run your municipality.
QUESTION—ask your colleagues about new
ini a ves in their municipali es and how
they are solving problems.
BRAG—use the space on “City Showcase”
to show oﬀ your city/town a rac ons and
programs.
Municipal
League
Conference
August 13-15, 2014
Bridgeport Conference Center
Bridgeport, WV
www.wvml.org
B
B
C
R
P
lease join us as an exhibitor for the
45th Annual Municipal League
Conference. This year’s conference
will be held at the Bridgeport
Conference Center in Bridgeport, WV, August
13th-15th, 2014.
,
WVML
2014 ANNUAL
CONFERENCE
The West Virginia Municipal League Conference
a racts over 200 local municipal oﬃcials
including Mayors, City Council Members,
Recorders, City Managers, City A orneys,
Administrators, City Clerks and Key Department
Heads. Also invited are state legislators,
commissioners and other state and federal
agency personnel.
The WVML Conference is a great opportunity for
you to introduce your programs, products and
services to decision makers from virtually every
community in West Virginia. No other mee ng,
conference or special event in the state oﬀers
be er exposure to West Virginia’s leaders.
The Conference will bring your organiza on’s
representa ves into contact with those
municipal oﬃcials responsible for entering into
contracts, making purchasing decisions and
those who inﬂuence decision makers.
Many exhibitors will be at the conference this
year compe ng for a share of municipal budgets.
Your representa ves should be there too!
We look forward to seeing you at the
2
C
M
T
S
O
,M
his year’s conference oﬀers MANY
opportuni es
for
corporate
sponsorship.
Get prime exposure for your company
and build rela onships by becoming a sponsor for
the 45th Annual West Virginia Municipal League
Conference! This conference features engaging
guest speakers, interac ve discussions and
breakout sessions, exci ng networking events,
dining and entertainment.
The WVML Conference is one of the largest and
most an cipated municipal conferences of the
year, bringing together everyone from Mayors to
City Clerks to State Oﬃcials.
I
!
WVML
2014 ANNUAL
CONFERENCE
2013 Sponsors
Alpha Architects & Engineers
The Book Exchange
Bowles Rice
Brickstreet Insurance
Chapman Technical Group
Please review the a ached vendor and
sponsorship informa on carefully as there are
many op ons to consider.
Chase
Sponsorship opportuni es are limited—so please
have the following forms mailed in by May 1,
2014.
Consumer Healthcare Products Assoc.
Forms can be mailed to: City of Bridgeport, A n:
Andrea Kerr, PO Box 1310, Bridgeport, WV 26330.
All checks should be made payable to: WVML
Forks of Cheat Winery
Hurry to reserve your sponsorship
opportunity today!
For this year’s conference, we will be using a FREE
app for all conference informa on...please
download Guidebook from your device play store
& connect with this event!
Cohen Law Group
Commercial Insurance
E.L. Robinson Engineering
Energy Speaks
Pentree, Inc.
Potesta Engineers and Environmental
Consultants
Shuman, McCuskey & Slicer
Thrasher Engineering
Triad Engineering, Inc.
Veolia Water
Waterfront Place Hotel
WVU Football
ZMM Architects & Engineers
7
2014 MAYOR OF THE YEAR
The Awards Committee is now accepting nominees for the Mayor Of The Year
Award to be given at the Annual Conference August 13-15, 2014. All Mayors of
member municipalities are eligible.
Your nomination should be formatted with regard to the following:
Prepare a one-page summary of your nominee consisting of:
1. Years of municipal service.
2. Outstanding municipal achievement
3. Contribution to quality of life in local government.
4. Involvement in the West Virginia Municipal League.
5. One paragraph of family life.
6. Name of submitter.
** Return your summary by July 15, 2014, to:
West Virginia Municipal League Awards
2020 Kanawha Blvd., East
Charleston, West Virginia 25311
2014 CLERK/RECORDER OF THE YEAR
NOMINATION FORM
Name ___________________________________________________________
Clerk or Recorder ________________________________________________
Years_________ as Clerk/Recorder _________________________________
Outstanding Municipal Achievements ______________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
Contribution to Quality of Life in Local Government __________________________________
_____________________________________________________________________________
_____________________________________________________________________________
Involvement in the WV Clerks/Recorders Association _________________________________
_____________________________________________________________________________
_____________________________________________________________________________
Paragraph Describing Family Life _________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
Nominated By ___________________________________________________
Return on or before July 15, 2014, to:
WVML Municipal Clerk/Recorder Award
2020 Kanawha Blvd., East, Charleston, WV 25311
WVML POLICY STATEMENT
The West Virginia Municipal League needs to hear from you!
The Municipal League is beginning the legislative policy process that will end with a
statement of policy adopted by the members at the Annual Conference in August. The
current statement of policy can be found at www.wvml.org. WVML staff and the
Legislative Committee use the Policy Statement adopted by the members at the Annual
Business Meeting to develop a package of Legislation to the next Legislative Session. In addition, the staff
uses the policies to guide positions taken by the Municipal League in response to legislation brought forward
by others, and to answer questions about the League’s position on a variety of issues.
We need to hear what you think should be priorities for the Municipal League!
If you have thoughts or suggestions you would like to have addressed by the Municipal League in the West
Virginia Legislature, please explain them below (use additional sheets if necessary) and return this by July 15,
2014 to:
Lisa Dooley, Executive Director
WV Municipal League
2020 Kanawha Blvd., East
Charleston, WV 25311
Or FAX to: 304-342-5586
Or Email: [email protected]
We will take any suggestions to the Policy Committee, where they will consider them for incorporation into
the WVML Policy Statement. Suggestions may also be brought up from the floor on August 15, 2014, during
the Annual Business Meeting, held at the WVML Annual Conference, August 13-15, 2014 in Bridgeport, WV.
CITY:____________________________________________________________________
YOUR NAME:_____________________________ PHONE NUMBER:_________________
Suggested Legislative Or Policy
Change:_________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
________________________________________________________________________________________
WV MUNICIPAL LEAGUE
2014 MEMORIAL GOLF TOURNAMENT
The WV Municipal League Memorial Golf Tournament will be held in conjunction with the
Annual Conference August 13-15, 2014, Bridgeport Conference Center, at the Bridgeport
Country Club, Bridgeport, WV.
Several prizes will be awarded including: The CURTIS M. UHL Memorial Award and The M.
MURRILL RALSTEN Memorial Award.
Registration begins at 7:30 a.m. at Bridgeport Country Club and the Tournament will begin promptly at 8:00 a.m.,
Wednesday, August 13, 2014. The entry price per person will be $65.00. This price covers player’s Lunch, Green Fees
and Cart.
Names of Foursome:
Captain
Name: ___________________________________
Name: _______________________________
Address: _________________________________
Address: _____________________________
Phone:___________________________________
Phone: _______________________________
Email:___________________________________
Email:________________________________
Name: ___________________________________
Name: _______________________________
Address: _________________________________
Address: ______________________________
Phone: ___________________________________
Phone: ________________________________
Email:____________________________________
Email:_________________________________
Make check payable and return to:
WVML Golf
2020 Kanawha Blvd., E.
Charleston, WV 25311
Please send your entry and fee by July 15, 2014
2014 Clay Shooting at
A Mountain Clays, Bridgeport, WV
For the first time at the Annual Municipal League Conference, Clay Shooting will be
available to anyone interested in taking their best shot! It will be in conjunction with the
conference held on August 13-15, 2014 in Bridgeport, WV.
The event will be sponsored by Country Roads Leasing and is free to anyone who wants
to sign up.
The event will be held on Wednesday, August 13, 2014. The time is still to be determined. Transportation to A Mountain Clays will
be provided. Lunch and drinks have also been sponsored and will be catered at the event. Please make sure to include a valid email
address and phone number in your registration, as details for this event will be sent at a later date. If you have any questions, please
contact Andrea Kerr, City of Bridgeport at 304-842-8233.
A Mountain Clays features trap houses which launch eight different kinds of skeet. Included is a springing teal which shoots straight
in the air, the high and low crosser, “rabbit” and the “wobble,” which kicks out in a different direction every time.
Name: ___________________________________
Name: _______________________________
Address: _________________________________
Address: _____________________________
Phone:___________________________________
Phone: _______________________________
Email:___________________________________
Email:________________________________
Name: ___________________________________
Name: _______________________________
Address: _________________________________
Address: ______________________________
Phone: ___________________________________
Phone: ________________________________
Email:____________________________________
Email:_________________________________
Please return to:
City of Bridgeport, Attn: Andrea Kerr, PO Box 1310, Bridgeport, WV 26330
Please send your entry form by July 15, 2014
WVML ALL-STAR COMMUNITY AWARDS
The Purpose - The goal of the annual WVML All-Star Community Awards Program is to recognize and encourage
innovation and excellence in local government in West Virginia. The program provides the opportunity for officials and
staff of League member cities to receive appropriate recognition by their peers and the public for superior and innovative
efforts in their profession. In addition, the program provides a means of sharing the best public service ideas in West
Virginia, demonstrating that local government public servants are progressive, competent and caring, and providing other
city officials a chance to learn what works.
The Rules - Your city must be a member of the WVML to enter. A member city is allowed to enter only one entry in
each category, and each city may win only one All-Star Community Award per year, however the second entry may
qualify for a Certificate of Recognition. Entries must describe an individual program and project showing significant
results brought to conclusion.
Preparation of Entries - The entry form has been designed to simplify the entry process. Specific instructions are
included and you may request the entry form by calling the WVML at 1-800-344-7702. Answer the eight questions as
clearly and completely as possible. Information requested includes a description of the project/activity, what makes the
program innovative and/or progressive, community or citizen participation in planning and/or initiating the project, and
the improvement in delivery of services and cost savings brought about because of the efforts. Materials illustrating your
project or program should be included and attached as appendices to the entry. These can include charts, newspaper
clippings, letters, photos, reports, brochures, videotapes and other program materials. This information is critical to
providing the judges with the ultimate description of the entry. Two copies of each entry must be received in the League
office by July 15, 2014. Entries will not be returned. The mayor and city manager - or city clerk in non-manager cities are asked to sign the entry form. Please duplicate as many copies of the forms as you may require.
The Categories - One entry per city may be made in each of the following two categories:
* Enrichment - Any program to improve the quality and/or quantity of city service delivery. Also, any programs or
projects that improve physical or economic vitality of the community, such as business development, construction
projects, housing projects, urban renewal, downtown revitalization, historic preservation or neighborhood development,
public/private partnerships.
* Cost Reductions/Savings - Any program innovations, training, communications, computer applications, utilization,
fiscal applications, and intergovernmental cooperation that results in cost stabilization or savings in the delivery of
services.
The Judging - Entries will be reviewed by a committee comprised of three individuals knowledgeable in local
government. The judges will look for innovativeness of the program, the success of the program, and the adaptability of
the program by other localities. A sample of the judges’ evaluation form is included in this packet. The entries will be
divided into four population divisions: 50,000 and more; 10,000 to 49,999; 2000 to 9,999; and less than 2000.
The Prize - The All-Star Community Award is an attractive, engraved, wood and lucite plaque suitable for display in
your city hall. Runner-up entries worthy of recognition will receive a framed certificate. The awards will be presented
during the League’s Annual Conference held August 13-15, 2014, Bridgeport Conference Center, Bridgeport, West
Virginia. In addition, winning entries will be featured in an issue of the League Lites Newsletter and will be brought to
the attention of local and statewide media.
2014 LEAGUE ALL-STAR COMMUNITY
AWARDS PROGRAM
ENTRY FORM
NAME OF CITY:__________________________POPULATION:_________________
ENTRY CATEGORY:_____________________________________________________
CONTACT PERSON: __________________________ TITLE:____________________
STREET ADDRESS:______________________________________________________
CITY:__________________________ STATE:___________ ZIP:________________
TELEPHONE:__________________________ FAX:_____________________________
DURATION OF PROJECT: START DATE__________COMPLETION DATE_________
WHAT WAS THE PROBLEM IDENTIFIED IN YOUR COMMUNITY?
___________________________________________________________________________________________________
___________________________________________________________________________________________________
WHAT GOAL(S) WERE YOU TRYING TO ACHIEVE?
___________________________________________________________________________________________________
___________________________________________________________________________________________________
DESCRIPTION OF PROJECT:
___________________________________________________________________________________________________
___________________________________________________________________________________________________
WHO WAS INVOLVED IN CREATING THE SOLUTION?
___________________________________________________________________________________________________
___________________________________________________________________________________________________
WHO WAS INVOLVED IN IMPLEMENTING THE SOLUTION?
___________________________________________________________________________________________________
___________________________________________________________________________________________________
HOW MUCH DID IT COST?
___________________________________________________________________________________________________
HOW MUCH WILL IT SAVE?
___________________________________________________________________________________________________
DESCRIBE YOUR TIMETABLE:
___________________________________________________________________________________________________
___________________________________________________________________________________________________
If you need more room to best represent your city’s project, please attach a one page typewritten sheet to this form.
Signatures:
______________________
____________________________
Mayor
City Manager, Administrator or Clerk
Complete this form and mail it with two complete sets of your entry by July 15, 2014 to:
WV MUNICIPAL LEAGUE
2020 KANAWHA BLVD., EAST
CHARLESTON, WV 25311
2014/2015 NOMINATING FORM
WVML BOARD OF DIRECTORS/OFFICE OF TREASURER
NAME OF CANDIDATE:
_____________________________________________________________________
CANDIDATE’S TITLE:
_____________________________________________________________________
CANDIDATE’S MUNICIPALITY: _________________________________________________________
FOR WVML TREASURER’S OFFICE _____YES
_____NO
This year’s Treasurer’s Candidate will be from a Class III or IV municipality.
BRIEF STATEMENT IN SUPPORT OF THE NOMINEE:
_________________________________________________________________________________________
_________________________________________________________________________________________
_________________________________________________________________________________________
Breakdown of the Election for the Board of Directors:
OFFICERS (4)
1. President
2. Vice President
3. Secretary
4. Treasurer
MAYORS (18)
Six from each of the
three Congressional
Districts
MAYORS (2)
Elected At Large
COUNCIL MEMBER (3)
One from each of the three
Congressional Districts
COUNCIL MEMBER (3)
Elected At Large
REC/CLERK (2)
Appointed by the
Clerk/Recorder Association
CITY MANAGER (2)
President of
City Manager’s Association
One other City Manager
AUDITOR (1)
Appointed
PARLIAMENTARIAN
Appointed
EXECUTIVE DIRECTOR (1) PAST PRESIDENTS
Appointed
CHAPLAIN
Appointed
For Newly Appointed/ Elected Judges
Senate Bill 164, which became effective July1, 1998, requires any municipal judge who is not an attorney, to participate in a
training pr ogra m conducted by the Lea gue. Additionally, HB 2120, which became effective May 21, 2007, now
requires municipal judges who are not attorneys, to receive continuing legal training on an annual basis.
The League has prepared our sixth training session for newly appointed/elected municipal judges scheduled for
August 15, 2014, at the Bridgeport Conference Center, Bridgeport, WV, during the League's Annual Conference, August
13th through the 15th.
Certificates of Completion will be issued to each person attending the municipal judge training. (CLE with State Bar
approval).
Please complete and return your registration with payment, on or before July 15, 2014. Contact the League office if you
have any questions, 1-800-344-7702.
REGISTRATION
Name:________________________________________Title:________________________________________
R e p r e s e n t i n g t h e M u n i c i p a l i t y ( i e s ) o f : _________________________________________________________
Address:___________________________________________________________________________________
Zip:____________ Phone:___________________ Email: ________________________________________
A Non-Refundable Fee covers your registration, lunch, breaks and all materials during the seminar.
Registration must be made before July 15, 2014.
My check is enclosed for:
M e mbe r o f W VM L & M u nic i pa l J u d ge
Association:___ $125.00
Non-Member of WVML & Municipal Judge
Association___ $250.00
Return Registration Form to League Office at: 2020 Kanawha Blvd., E., Charleston, WV 25311 or fax:
(304) 342-5586. Call for accommodations: Wingate Hotel 304-808-1000 or Microtel 304-808-2000; Cut off date is
7/15/14; Group Name is WV Municipal League.
ABOUT THE SPEAKER
Floyd "Kin" Sayre
•
•
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•
•
•
•
•
•
Bowles, Rice, McDavid, Graff & Love LLP Partner
Certified Public Accountant
City Attorney for Town of Mabscott, City of Beckley and City of Martinsburg
Member, WV Home Rule Board
Member of WV State Bar
Member of WV State Bar Board of
Governors
Member, WV Ethics Commission
Authored: Municipal Law, WV State Bar
Practice Handbook
Former Adjunct Faculty Bluefield State College, Mountain State University and Concord University
2014 WEST VIRGINIA MUNICIPAL LEAGUE
TENATIVE AGENDA
Tuesday, August 12
7:30 AM-5:00 PM—Registration Open
8:00 PM –Committee Meetings
*Nominating, Bylaws, Policy Resolution & Credentials
7:30 AM-12:00 PM—Exhibitor’s Open
Hospitality Suite
Wednesday, August 13
8:00 AM-5:00 PM—Registration Open
*Exhibitors set-up throughout the day (Tent)
8:45 AM-10:00 AM—Opening Session
*Presiding, Invocation, Welcome, Keynote Speaker
10:00 AM-12:00 PM—Metro News Talk Line (Tenative)
*Live from the Conference with Hoppy Kercheval
BREAK
7:30 AM—Golf Registration at Bridgeport Country Club
Concurrent Seminars:
8:00 AM—Shotgun Start of WVML Memorial Golf
Tournament
10:30 AM-11:30 AM—Speaker
The Coming Crisis: Volunteer Fire Departments
10:30 AM-11:30 AM—Speaker
Who Does the City / Town Attorney Represent?
8:00 AM—A Mountain Clays
*Clay Shooting
8:00 AM—Tour of Bridgeport
9:00 AM-10:00 AM—WV Municipal Clerks/Recorders Annual
Meeting
BREAK
10:00 AM-11:00 AM—Speaker
Comprehensive Plans / Strategic Planning
*Their value, state law requiring cities to have them,
the process, why it’s important, how to do one
11:00 AM-12:00 PM—Speaker
Best Practices
*Panel Discussion-Best practices used by different
municipalities across the state
12:00 PM-2:00 PM—Lunch
*Visit with Exhibitors
1:00 PM-5:00 PM—WV Municipal Attorney Association
Meeting
11:30 AM-12:30 PM—Speaker
Bridging the Digital Disconnect with Municipalities
11:30 AM-12:30 PM—Speaker
Economic Outlook / Development Trends
12:30 PM-2:30 PM—Lunch-Guest Speaker
2:30 PM-3:30 PM—Speaker
Ethics & Open Government
2:30 PM-3:30 PM—Speaker
Creative Financing for Municipalities
3:30 PM-4:30 PM—Speaker
Home Rule Issues
3:30 PM-4:30 PM—Speaker
Community Transportation Challenges
5:30 PM—Depart to Splash Zone
2:00 PM-3:00 PM—Speaker
Principles of Straightforward Leadership
6:00 PM-10:00 PM
Luau/Dinner
After-Dinner Concert
3:00 PM-4:00 PM—Speaker
Marketing & Branding
8:00 PM—Hospitality Suite
BREAK
4:00 PM-6:00 PM—WV City Management Association
Meeting
5:30 PM
*WVML Board of Director’s Photo
5:30 PM-8:00 PM
*Welcome Reception with Exhibitor’s
8:00 PM—Hospitality Suite
Thursday, August 14
7:30 AM-8:45AM—Breakfast
*Visit with Exhibitor’s
Friday, August 15
6:45 AM-WV Municipal Clerks/Recorder’s Walk
8:00 AM-10:00 AM-Breakfast
*Awards
10:00 AM-11:30 AM—Closing Event
*Annual Business Meeting/Election of Officers &
Board
ADJORN
9:00 AM-2:00 PM—Newly Appointed Municipal Judge
Mandatory Training
*Instructor: Floyd M. (Kin) Sayre, III
11:30 AM-12:00 PM—Board of Director’s Meeting
300 Conference Center Way
Bridgeport, WV 26330
304.808.3000
bridgeportconference.com

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