Project Cycle Management - European Institute of Public

Seminar
Project Cycle Management:
A Technical Guide
Maastricht (NL), 5-7 November 2014
European Institute of Public Administration
Institut européen d’administration publique
Introduction
Target group
This intensive three-day training course is designed for public
officials, staff of international organisations, NGOs, universities,
project managers, desk officers and interested parties involved in
EC-funded programmes and projects. The course is also relevant
for the managing authorities (at national, regional or another
level) who receive support from Structural Funds to inform
potential beneficiaries, select the projects and generally monitor
implementation of the programmes.
Description
The course is an introduction to Project Cycle Management (PCM).
PCM is the standard procedure for carrying out programmes
and projects. It is the official tool required by the European
Commission and many bilateral donors. The seminar will introduce
Results-Based Management (RBM) and its application in project
management. The course explains the PCM approach, focusing on
theoretical and practical analysis of all project phases, including
some technical hints such us preparing a working plan, budget,
executive projects and identifying partners, design, implementing
a proper project, monitoring and an evaluation system. Over
the three days, participants will learn how and where to find
relevant information through the main websites and channels
of communication. Tools and techniques will be examined in
depth to illustrate how to set up a preliminary work plan to select
information and gather data, with a specific focus on reading and
analysing calls for proposals. The topics are divided as follows to
facilitate interaction between participants:
1.Planning projects: Logical Framework Approach, the basic tool
for project development;
2.Programming activities: working plan and budget;
3.Finding relevant information on the internet: facilitating
searching;
4.Project acquisition: identifying funding opportunities and
application procedures;
5.
Practical Guide to Contract procedures for European
Commission External Actions: basic rules and procedures;
6.Selection criteria and successful examples of approved projects
Participants will follow the whole evolution of the project cycle
and have the opportunity to gain first-hand knowledge of the
necessary tools through practical exercises.
Objective
The course is a technical guide aimed at allowing participants to
gain analytical and practical skills on Project Cycle Management.
At the end of the tutorial the participants will be able to follow the
entire cycle of the project, from the application procedures to the
project implementation, delivery and monitoring.
Learning methodology
The tutorial, based on the EC Project Cycle Management
Guidelines, will be a combination of theoretical explanations and
practical exercises. Every step will be explained with examples
of approved proposals, and discussed in working groups and
question and answer sessions.
Programme
WEDNESDAY 5 NOVEMBER 2014
09.30 EIPA presentation and introduction to the
tutorial
Distribution of the seminar tool kit: introduction
to the programme, objectives and methodology
of the seminar; participants’ presentation and
expectations
Cristiana Turchetti, National Seconded Expert
from Italy, EIPA, Maastricht (NL) & Project Leader,
formerly International Labour Organization,
United Nations Specialised Agency
Project Cycle Management: all phases
09.45
The European Commission Project Cycle
Management Guidelines
11.30
Coffee break
11.45
The Logical Framework Approach (LFA)
Results-based project management
11.15 Report in plenary and discussion from working
groups
11.30
Development of the Logical Framework Matrix
12.00
Working groups
13.00Lunch
14.15 Report in plenary and discussion from working
groups
15.00
Finding relevant information on the internet:
facilitating searching
16.00
16.30
How to prepare a budget
17.00
Working groups
Coffee break
17.30 Report in plenary and discussion from working
groups
13.15Lunch
18.00
End of day two
Writing and managing a project step by step
14.30
Stakeholder analysis
FRIDAY 7 NOVEMBER 2014
15.00
Working groups
Search for European Commission funding opportunities
and project acquisition
16.00 Report in plenary and discussion from working
groups
16.15
Coffee break
16.30
Problem analysis
17.00
Working groups
18.00 Report in plenary and discussion from working
groups
18.30
End of day one
20.00
Dinner at Restaurant Petit Bonheur
Kapoenstraat 32, Maastricht
tel.: +31 43 32 15 109
THURSDAY 6 NOVEMBER 2014
Writing and managing a project step by step
09.30Applying to the call for proposal/call for tender:
the application process
Marcello Repici, Procurement Officer, European
Delegation, Tirana (AL)
10.30
Practical guide to contract procedures for
European Commission external actions: basic
rules and procedures
Marcello Repici
11.00
Coffee break
Quality criteria and project evaluation procedures
11.15Practical guide to contract procedures for
European Commission external actions: basic
rules and procedures (continued)
Marcello Repici
13.00Lunch
14.00
Example of approved project proposal
Working groups
15.00
Evaluation of the tutorial and handing over of
the EIPA certificates
Coffee break
15.30
End of the tutorial
09.30
Analysis of objectives and analysis of strategies
10.00
11.00
General Information
Programme
The programme will commence on day one at 09.30 and
will finish on day three at 16.00.
Course venue
The course will take place at the premises of the European
Institute of Public Administration (EIPA), O.L. Vrouweplein
22, NL-6211 HE Maastricht, tel.: +31 43 32 96 222, fax: +31
43 32 96 296.
Working language
The course will be conducted in English.
Fee
The participation fee is €1065 and includes documentation,
three lunches, one dinner and refreshments. Accommodation and travel costs are at the expense of the participants
or their administration.
EIPA offers its members a reduction of 10% off the
registration fee. This reduction is available to all civil
servants working for one of EIPA’s member countries (i.e.
AT, BE, BG, CY, CZ, DK, EE, FI, FR, DE, GR, HU, IE, IT, LT, LU,
MT, NL, PL, PT, ES, SE, UK), and civil servants working for
an EU institution, body or agency. If you are eligible for
a discount, please tick the box on the registration form.
Please note that reductions cannot be accumulated.
For more information, please visit EIPA’s website:
http://seminars.eipa.eu (FAQ - special discounts).
Hotel reservations
The European Institute of Public Administration has special
price arrangements with a number of hotels. All hotels are
within 10 minutes walking distance from EIPA.
Should you wish to make use of this possibility, please
book directly via the links below. Payment is to be made
directly and personally to the hotel on checking out. At the
time of booking, please mention in the requested field, the
EIPA project number 1422802.
• Bastion Hotel
www.bastionhotels.nl/en/eipa.html
• Townhouse Hotel
www.townhousehotels.nl/eipa
• Hotel Derlon
www.derlon.com/business/eipa-goes-derlon
• Designhotel Maastricht – Hampshire Eden
www.hampshire-hotels.com/eipa
Meals
Lunch(es) and dinner will be served at a restaurant in
town. Should you require a special menu (e.g. vegetarian,
diabetic), please inform the Programme Organiser so that
this can be arranged.
Registration
Kindly complete the registration form and return it before
15 October 2014 to Ms Eveline Hermens, Programme
Organiser, European Institute of Public Administration,
P.O. Box 1229, NL-6201 BE Maastricht, tel.: +31 43 32 96 259,
fax: +31 43 32 96 296, e-mail: [email protected]
You can also submit the online registration form which can
be found on EIPA’s website http://seminars.eipa.eu.
Your name and address will be part of EIPA’s database
for our mailing purpose only. If you do not want to be
included in our mailing database, please tick the box on
the registration form.
Confirmation
Confirmation of registration will be forwarded to
participants on receipt of the completed registration form.
Payment
Prior payment is a condition for participation. Please
indicate the method of payment on the registration form.
For cancellations received after the date indicated on the
registration form we will have to charge an administration
fee of €150 unless a replacement participant is found.
Cancellation policy
EIPA reserves the right to cancel the seminar up to
two weeks before the starting date. EIPA accepts no
responsibility for any costs incurred (travel, hotel, etc.).
For EIPA’s cancellation policy, please visit our website
http://seminars.eipa.eu (FAQ - legal notice).
Registration Form
Project Cycle Management: A Technical Guide
Maastricht (NL), 5-7 November 2014
Surname: ............................................................................................................. Title: .................................................................................... M / F
First name: ...........................................................................................................................................................................................................................
Organisation: .....................................................................................................................................................................................................................
Department: ....................................................................................................... Current position: .........................................................................
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E-mail address: ...................................................................................................................................................................................................................
Invoice information
Organisation: ......................................................................................................................................................................................................................
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VAT number: ....................................................................................................... Your reference number: ............................................................
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Payment – 1422802
The fee includes participation in the seminar, documentation, three lunches, one dinner and beverages
€1065
Discount of 10% (Please check first the conditions at http://seminars.eipa.eu (FAQ - special discounts))
Method of payment
Bank transfer
Credit card
American Express card
Eurocard/Mastercard
Visa card
Card number: .......................................................................... Expiry date: ................. /..................
Name card holder: .............................................................................................................................................. (in case this differs from above)
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Exempt from VAT by virtue of Article 11, Para. 1 (o), Sub-para. 2 of the Dutch Law on VAT of 1968
Meals
Vegetarian
Fish allowed
Other dietary requirement: ......................................................................................
Please return the completed registration form before 15 October 2014 to:
Ms Eveline Hermens, European Institute of Public Administration, P.O. Box 1229, NL-6201 BE Maastricht,
tel.: +31 43 32 96 259, fax: +31 43 32 96 296, e-mail: [email protected]
Your name and address will be part of EIPA’s database for our mailing purpose only.
Please tick
if you do not want to be included in our mailing database.

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