bHousing Authority of the City of Asheville
Regular Meeting of the Board of Commissioners
December 17, 2014
6:00 p.m.
HACA Central Office, 165 S French Broad Avenue, Asheville, NC 28801
Commissioners:
Lewis Isaac, Chair
Cassandra Wells, Vice Chair
Cindy McMahon, Member
Raynetta Waters, Member
Jennifer Pickering, Member
Agenda Topics
Call to Order
Roll Call
Present
Absent
Lewis Isaac, Chair
Cassandra Wells, Vice Chair
Cindy McMahon, Member
Raynetta Waters, Member
Jennifer Pickering, Member
______
______
______
______
______
______
______
______
______
______
Approval of Minutes of November 19, 2014 Meeting
Bills and Communications
Report of the Secretary
o
o
o
o
o
Occupancy: Public Housing
Occupancy: HCV and FSS
Accounts Receivable
Financial Report
Residents Council Report
New Business
1. Approval of Resolution No. 2014-2, authorizing the CEO to submit a disposition
application to HUD to officially remove the HUD Declaration of Trust on certain real
property parcels.
___________________
__________________
Motion
Second
2. Approval of revised Housing Choice Voucher utility allowance schedules effective
January 1, 2015.
___________________
__________________
Motion
Second
Old Business
Adjournment
Work Session
The Commission Members will hold a work session at 5:00 p.m. in the Chief
Executive Officer’s office located at 165 S. French Broad Ave, Asheville, NC 28801
Topics:
Review of Regular Meeting Agenda Items
Housing Authority of the City of Asheville
Commission Meeting Minutes
November 19, 2014
I. Work Session
The work session was held at the Central Office at 5pm. The following
Commissioners were present: Chair Lewis Isaac, Vice Chair Cassandra Wells,
Member Cindy McMahon, and Member Raynetta Waters.
Open session: Gene Bell and David Nash explained the one additional amendment to
the Capital Fund budget, which has already been submitted to HUD for approval. As
a possibility discussed at the last meeting, staff determined that HACA needs to use
the $400,000 originally slated to replace the Edington Center roof to make sure the
converting RAD properties had sufficient cash to both pay off the Siemens Energy
Performance Contract obligations and to begin as RAD properties with a reasonable
operating fund base.
Gene Bell and David Nash presented Agenda Item 2 regarding the line of credit at
BB&T. The interest rate is very low because the line of credit would be secured by
cash deposits at BB&T. This security arrangement is a short-term option to access
additional cash if needed, and HACA plans to work with BB&T to find a long-term
debt facility.
II. Regular Meeting - Call to order
Chair Isaac called to order the regular meeting of the Board of Commissioners at 6:04
pm & November 19, 2014, held at Pisgah View Apartments, 1 Granada Street,
Asheville, NC 28806. The following Commissioners were present: Chair Lewis
Isaac, Vice Chair Cassandra Wells, Member Cindy McMahon, and Member Raynetta
Waters.
III. Approval of minutes from last meeting
Cindy McMahon made a motion, seconded by Cassandra Wells, to approve the
minutes. The Commissioners unanimously approved the minutes of October 22,
2014.
IV. Bills and Communications
Gene Bell stated that on November 1, 2014, the Housing Authority had a dedication
ceremony for the Edington Center. Mr. Edington was present and the event went very
well. There were several presentations. There was a job fair at the Edington Center
today. Also, today, there was a pop up event to hand out gloves and toboggans at the
Grant Center. The Resident Council has moved into their office at the Edington
Center.
V. Report of the Secretary
a) Occupancy: PH
Gene Bell reported the monthly PH occupancy submitted with the board package
b) Occupancy: S8 & FSS
David Nash reported monthly HCV & FSS occupancy submitted with the board
package
c) Accounts receivable reports
William Hamilton reported monthly tenant accounts receivable submitted with the
board package.
d) Financial Report
David Nash summarized the bottom line of the four key budget reports submitted
with the board package.
e) Residents Council Report
Shovanda Harper, Resident Council Assistant Secretary, gave the Resident Council
Report. Resident Council has moved into their new office at the Edington Center.
Asheville GO is building the Resident Council members desks for their office.
Asheville Green Works did clean up days during the summer months, and gave out
awards for sustaining the cleanup efforts since the summer. Hillcrest did a survey for
the wi-fi and received 20 surveys completed. The South Side Drummers did a Skype
with some children from Haiti and are hoping to attend the International LEAF
Program in Haiti. The RC assisted in handing out gloves and hats to residents.
VI. New Business
1. Ratification of final budget amendment approved by the CEO to the 2014
Capital Fund Program Grant.
David Nash stated that at the last Board Meeting the Board approved the CEO to pay
off the Siemens debt in order to move forward with RAD. It was necessary, so this
amendment is to move money to assist in the payoff of this debt. This has already
been submitted to HUD, but HACA is asking for official approval from the Board.
Raynetta Waters made a motion, seconded by Cindy McMahon, to authorize
approval of ratification of final budget amendment approved by the CEO to the 2014
Capital Fund Program Grant.
The Board voted as follows:
AYE
Mr. Lewis Isaac
Ms. Cassandra Wells
Ms. Cindy McMahon
Ms. Raynetta Waters
NAY
The Chair declared the motion carried.
2. Authorization for the CEO and CFO to execute all necessary documents to
establish a short term line of credit facility of up to $1 million with Branch
Banking & Trust and to secure that line of credit with cash deposits in HACA
and/or HACA-affiliate accounts at BB&T.
Gene Bell stated that this is an opportunity for HACA to have access to cash in case
of an emergency. The line of credit is being secured with cash deposits and will only
be accessed in case of an emergency.
Cindy McMahon made a motion seconded by Raynetta Waters, to authorize for the
CEO and CFO to execute all necessary documents to establish a short term line of
credit facility of up to $1 million with Branch Banking & Trust and to secure that line
of credit with cash deposits in HACA and/or HACA-affiliate accounts at BB&T.
The Chair abstained because of a potential conflict of interest.
The Board voted as follows:
AYE
Ms. Cassandra Wells
Ms. Cindy McMahon
Ms. Raynetta Waters
NAY
The Chair declared the motion carried.
VII. Unfinished Business
None
VIII. Other Business
Dewanna Little and Christine Brown from Asheville Green Works gave a
presentation to the Board regarding their hope to implement a resident managed
recycling program in Housing. Not only would this create jobs, but it would connect
residents together. It would also help HACA reach its sustainability goals. They are
willing to collaborate with GO and with any other community agency to make this
successful. Curbie Curbside Services is willing to donate the recycling bins.
Gene Bell stated that he will be glad to look at the proposal and meet with them.
Lewis Isaac asked that this be added to the agenda for the January meeting. Keith
from Hillcrest stated that the Resident Council would like to partner with Green
Works. Gene Bell stated that he would like to meet with Resident Council and Green
Works to discuss this.
IX. Adjournment
There being no further business to come before the Board, the meeting adjourned.
_________________________________
Lewis Isaac, Chair
ATTEST:
___________________________________
Gene Bell, Secretary
Public Housing Occupancy - November 2014
Property
Units
Resident
Occupied
Resident
Services
Mod/
Casualty
AMP 1
AMP 2
AMP 3
AMP 4
Total
332
370
419
410
1531
326
357
397
391
1471
2
3
5
1
11
0
0
0
12
12
Dec-14
Jan-15
RepairMake
Ready
1
10
14
4
29
Ready
3
0
3
2
8
Made
Ready
Actual
Adjusted
Moved In Moved Out
Occupancy Occupancy
98.8%
98.8%
10
8
10
97.3%
97.3%
3
3
3
95.9%
95.9%
4
9
7
95.6%
98.5%
4
4
5
96.8%
97.6%
21
24
25
Adjusted occupancy rate excludes mod units from vacancies.
Goal for Actual
Occupancy is 96%
agency-wide at the
end of each month.
Goal for Adjusted
Occupancy is 98% for
each AMP, averaged
over the year.
Fiscal Year Trend (Adjusted Occupancy)
Property
AMP 1
AMP 2
AMP 3
AMP 4
Total
Oct-14
98.2%
97.3%
97.1%
98.5%
97.8%
Nov-14
98.8%
97.3%
95.9%
98.5%
97.6%
Feb-15
Mar-15
Apr-15
Unit Turnaround Days (Goal = 20)
This
Month
Year to
Date
Property
AMP 1
AMP 2
AMP 3
AMP 4
HACA
AMP 1
AMP 2
AMP 3
AMP 4
HACA
Move-Ins Total Days
10
329
3
93
4
82
4
145
16
649
17
7
4
9
37
590
367
82
292
1331
Average
32.9
31.0
21.0
36.3
30.3
34.7
52.4
21.0
32.4
35.1
May-15
Jun-15
Jul-15
Aug-15
Sep-15
Average Unit Turnaround Days
60.0
50.0
40.0
30.0
20.0
10.0
0.0
AMP 1
AMP 2
AMP 3
AMP 4
HACA
Average
Housing Choice Voucher Program - November 2014
Lease-Up
Housing Choice
Project Based
Mainstream
VASH
Total HCVP
HOPWA
Shelter+Care
Total - All Programs
Total
Vouchers
1266
20
75
251
1612
24
16
1652
Budget
Authority
1183
19
70
235
1507
24
16
1547
Program
Housing Choice
Project Based
Mainstream
VASH
Subtotal
HOPWA
Shelter+Care
Total - All Programs
Jan-14
1172
18
71
178
1439
23
16
1478
Feb-14
1147
18
71
180
1416
23
15
1454
Mar-14
1139
18
70
184
1411
23
16
1450
Apr-14
1127
20
72
193
1412
23
16
1451
May-14
1120
20
72
197
1409
24
16
1449
Jun-14
1122
20
72
196
1410
24
16
1450
Jul-14
1113
20
69
199
1401
24
17
1442
Aug-14
1114
19
69
193
1395
23
17
1435
Wait List
HAP Reserve
350
229,851
278
265,532
206
315,466
215
363,533
135
418,058
138
285,281
143
321,218
67
358,133
FSS Participants
FSS Graduates
FSS Terminations
Jan-14
21
1
0
Feb-14
23
0
0
Mar-14
24
0
0
Apr-14
24
0
0
May-14
24
0
0
Jun-14
27
0
0
Jul-14
26
0
1
1
49
0
49
0
48
0
48
0
48
0
48
0
46
Program
Leased
1090
19
71
192
1372
25
17
1414
Occupancy Available
Rate (BA)
(BA)
92.1%
93
100.0%
0
101.4%
0
81.7%
43
91.0%
136
104.2%
0
106.3%
0
91.4%
136
Moved In Moved Out
3
0
1
1
12
1
0
13
3
0
1
6
10
0
0
10
Inspections
Issued &
Looking
47
0
3
16
66
5
129
2
6
33
Timely
Completed
129
2
6
33
4
Recertifications
80
1
10
15
Timely
Completed
80
1
10
15
4
2
2
174
174
108
108
Sep-14
1095
19
69
194
1377
24
17
1418
Oct-14
1088
19
70
194
1371
25
17
1413
Nov-14
1090
19
71
192
1372
Dec-14
78
367,790
83
396,938
90
Aug-14
26
0
0
Sep-14
27
0
0
Oct-14
28
0
0
Nov-14
29
0
0
0
46
0
45
0
45
1
46
Required
71
Required
Calendar Year-to-Date Occupancy
New Homeowners
Total Homeowners
Family Self-Sufficiency / Homeownership
25
17
1412
Average
1121
19
71
191
1401
24
16
1441
162
332,180
Dec-14
Total/Avg
25
1
1
2
47
Housing Authority of the City of Asheville
Board of Commissioners
Resolution No. 2014-2
Whereas:
1. The Housing Authority of the City of Asheville (HACA) is a public housing authority serving
more than 6,000 low income people, including over 3,000 low income children, through its
public housing and voucher programs;
2. HACA recently completed a conversion of 94% of its public housing stock to Section 8
Project Based Voucher assistance under the Rental Assistance Demonstration ("RAD");
3. In the course of researching title for the RAD conversion, certain exception parcels were
identified to the property descriptions of the parcels being released from declarations of
trust for purposes of the RAD conversion;
4. The specific exception parcels are more particularly described in Exhibit A attached to this
Resolution ("the Parcels");
5. These Parcels were apparently inadvertently included in, or inadvertently not released from,
old public housing declarations of trust;
6. The first four Parcels were conveyed more than 30 years ago as vacant parcels, under the
East Riverside Redevelopment Project Dollar Lot Program, for purposes of homeownership
by low and moderate income African American families;
7. The fifth Parcel is a steep slope adjacent to an African American church, which was
conveyed to the church in 1995 and was previously approved by HUD for release from one
declaration of trust but apparently inadvertently was not released from another;
8. The sixth Parcel was developed by the City of Asheville in 1995 as a playground for the
neighborhood, most of which consists of public housing (now RAD) residents, and was
conveyed to the City in 2004 by non-warranty deed for maintenance purposes;
9. No public housing dwelling units have ever been developed or located on these Parcels.
Now Therefore Be It Resolved that the Chief Executive Officer is hereby authorized and directed to
submit a disposition application to the U.S. Department of Housing and Urban Development
(HUD), to authorize release of the all declarations of trust on the Exceptions Parcels
described in Exhibit A attached hereto, and to take all necessary follow-up actions to carry
out the intent of this Resolution.
Approved this ___ day of December, 2014.
Attest: ______________________
Gene Bell, Secretary
__________________________________
Lewis Isaac, Chair
Exhibit A
Resolution No. 2014-2
Parcels requested to be removed from Declaration of Trust, as identified from the records of the
Buncombe County, North Carolina, Register of Deeds:
1. Property in the deed recorded at Deed Book 1262, Page 221 (Disposal Parcel 207 of Plat
Book 46, Page 119).
2. Property in the deed recorded at Deed Book 1262, Page 225 (Disposal Parcel 210 of Plat
Book 46, Page 119).
3. Property in the deed recorded at Deed Book 1307, Page 73 (Disposal Parcel 208 of Plat Book
46, Page 119).
4. Property in the deed recorded at Deed Book 1321, Page 366 (Disposal Parcel 209 of Plat
Book 46, Page 119).
5. Property in the deed recorded at Deed Book 1858, Page 793 (Part of disposal parcel 197 of
Plat Book 40, Page 122).
6. Property in the deed recorded at Deed Book 3825, Page 855 (Herbert J. Watts Park).
OMB Approval No. 2577-0169
U.S. Department of Housing and Urban
Allowances for Tenant
(exp. 09/30/2017)
Development
Furnished Utilities and other
Office of Public and Indian Housing
Services
Unit Type: Apartment/Walk-Up Date (mm/dd/yyyy)
Locality: Housing Authority of the City of
01/01/2015
(Multi-Family)
Asheville, NC
Utility or Service
Monthly Dollar Allowances
0 BR
1 BR
2 BR
3 BR
4 BR
5 BR
a. Natural Gas
$17.00
$21.00
$24.00
$27.00
$31.00
$34.00
b. Bottle Gas/Propane
$57.00
$69.00
$78.00
$88.00
$103.00
$112.00
c. Electric
$14.00
$16.00
$21.00
$27.00
$32.00
$37.00
$6.00
$8.00
$10.00
$13.00
$15.00
$17.00
$47.00
$54.00
$65.00
$76.00
$90.00
$101.00
$4.00
$4.00
$5.00
$7.00
$8.00
$9.00
$12.00
$12.00
$15.00
$24.00
$27.00
$30.00
$6.00
$7.00
$8.00
$10.00
$11.00
$13.00
$19.00
$22.00
$29.00
$36.00
$43.00
$50.00
$3.00
$3.00
$5.00
$7.00
$9.00
$11.00
a. Natural Gas
$10.00
$12.00
$16.00
$20.00
$23.00
$25.00
b. Bottle Gas/Propane
$33.00
$39.00
$51.00
$66.00
$78.00
$84.00
c. Electric
$12.00
$15.00
$21.00
$26.00
$30.00
$33.00
d. Oil / Other
$25.00
$29.00
$43.00
$54.00
$61.00
$68.00
Water
$21.00
$21.00
$28.00
$34.00
$41.00
$48.00
Sewer
$24.00
$25.00
$34.00
$42.00
$50.00
$59.00
Trash Collection
$15.00
$15.00
$15.00
$15.00
$15.00
$15.00
Range / Microwave Tenant-purchasing/leasing
$12.00
$12.00
$12.00
$12.00
$12.00
$12.00
Refrigerator
$13.00
$13.00
$13.00
$13.00
$13.00
$13.00
$12.00
$11.00
$12.00
$11.00
$12.00
$11.00
$12.00
$11.00
$12.00
$11.00
$12.00
$11.00
Heating
d. Electric Heat Pump
e. Oil / Other
Cooking
a. Natural Gas
b. Bottle Gas/Propane
c. Electric
Other Electric (Lights & Appliances)
Air Conditioning
Water Heating
Tenant-purchasing/leasing
Monthly Electric Fee $12.11
Other-specify:
Monthly Gas Fee $10.70
Actual Family Allowances
Utility or Service
To be used by the family to compute allowance. Complete below for the actual unit Heating
rented.
Name of Family
Address of Unit
Number of Bedrooms
Cooking
Other Electric
Air Conditioning
Water Heating
Water
Sewer
Trash Collection
Range / Microwave
Refrigerator
Other
Other
Total
The Nelrod Company 11/2014 Update
per month cost
$
$
$
$
$
$
$
$
$
$
$
$
$
form HUD-52667 (09/14)
ref. Handbook 7420.8
U.S. Department of Housing and Urban
Allowances for Tenant
Development
Furnished Utilities and other
Office of Public and Indian Housing
Services
Locality: Housing Authority of the City of
Unit Type: Detached House
Asheville, NC
(Single-Family)
Utility or Service
OMB Approval No. 2577-0169
(exp. 09/30/2017)
Date (mm/dd/yyyy)
01/01/2015
Monthly Dollar Allowances
0 BR
1 BR
2 BR
3 BR
4 BR
5 BR
$35.00
$41.00
$47.00
$53.00
$59.00
$65.00
$115.00
$136.00
$154.00
$175.00
$193.00
$214.00
c. Electric
$31.00
$36.00
$42.00
$48.00
$54.00
$60.00
d. Electric Heat Pump
$15.00
$17.00
$20.00
$23.00
$26.00
$28.00
e. Oil / Other
$90.00
$104.00
$126.00
$151.00
$173.00
$198.00
$4.00
$4.00
$5.00
$7.00
$8.00
$9.00
$12.00
$12.00
$15.00
$24.00
$27.00
$30.00
$6.00
$7.00
$8.00
$10.00
$11.00
$13.00
$27.00
$32.00
$41.00
$51.00
$61.00
$71.00
$4.00
$5.00
$7.00
$10.00
$13.00
$16.00
a. Natural Gas
$10.00
$12.00
$16.00
$20.00
$23.00
$25.00
b. Bottle Gas/Propane
$33.00
$39.00
$51.00
$66.00
$78.00
$84.00
c. Electric
$12.00
$15.00
$21.00
$26.00
$30.00
$33.00
d. Oil / Other
$25.00
$29.00
$43.00
$54.00
$61.00
$68.00
Water
$24.00
$24.00
$32.00
$40.00
$48.00
$55.00
Sewer
$24.00
$25.00
$34.00
$42.00
$50.00
$59.00
Trash Collection
$15.00
$15.00
$15.00
$15.00
$15.00
$15.00
Range / Microwave Tenant-purchasing/leasing
$12.00
$12.00
$12.00
$12.00
$12.00
$12.00
Refrigerator
$13.00
$13.00
$13.00
$13.00
$13.00
$13.00
$12.00
$11.00
$12.00
$11.00
$12.00
$11.00
$12.00
$11.00
$12.00
$11.00
$12.00
$11.00
Heating
a. Natural Gas
b. Bottle Gas/Propane
Cooking
a. Natural Gas
b. Bottle Gas/Propane
c. Electric
Other Electric (Lights & Appliances)
Air Conditioning
Water Heating
Tenant-purchasing/leasing
Monthly Electric Fee $12.11
Other-specify:
Monthly Gas Fee $10.70
Actual Family Allowances
Utility or Service
To be used by the family to compute allowance. Complete below for the actual unit Heating
rented.
Name of Family
Address of Unit
Number of Bedrooms
Cooking
Other Electric
Air Conditioning
Water Heating
Water
Sewer
Trash Collection
Range / Microwave
Refrigerator
Other
Other
Total
The Nelrod Company 11/2014 Update
per month cost
$
$
$
$
$
$
$
$
$
$
$
$
$
form HUD-52667 (09/14)
ref. Handbook 7420.8
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