HSC (AfC)(1)2014 NHS Amendment number 31

HUMAN RESOURCES DIRECTORATE
PAY AND EMPLOYMENT UNITTERMS & CONDITIONS
Chief Executives of HSC Bodies1;
For information:
Director of Finance and
Director of Human Resources of
each body
Room D4
Castle Buildings
Upper Newtownards Road
BELFAST
BT4 3SQ
Tel: 02890-522680
Email: [email protected]
Your Reference: HSC
(AfC)(1)2014
DH1/14/158741
28 October 2014
Our Reference:
Dear Colleagues
NHS AGENDA FOR CHANGE TERMS AND CONDITIONS OF SERVICE
HANDBOOK (AMENDMENT NUMBER 31): REIMBURSEMENT OF
EMPLOYEE BUSINESS TRAVEL EXPENSES
Summary
1. This Circular informs HSC Employers of the NHS Staff Council’s
agreement on the revised rates of reimbursement of employee
business travel expenses from 1 July 2014 for staff covered by the
Agenda for Change (AfC) Agreement.
2. In Northern Ireland the revised rates for HSC employee business travel
are effective from 1 November 2014.
Reimbursement Rates for Business Travel Expenses
3. NHS Employers’ Pay and Conditions Circular (AforC) 3/2014 sets out
the changes to the mileage rates published on 4 June 2014 and
replaces the Pay and Conditions Circular (AforC) 2/2014.
1
The Health and Social Care Board, HSC Trusts, the Public Health Agency, the Business
Services Organisation, the Northern Ireland Blood Transfusion Service Agency, the Northern
Ireland Guardian ad Litem Agency, the Northern Ireland Practice & Education Council for
Nursing, Midwifery & Health Visiting (NIPEC), the Northern Ireland Social Care Council
(NISCC), the Patient & Client Council, the Northern Ireland Regulation and Quality
Improvement Authority and the Northern Ireland Medical and Dental Training Agency
(NIMDTA)
4. The national rates of reimbursement applying to journeys undertaken
on or after 1 November 2014 (for HSC employee business travel) are
set out at Table 7 of Section 17 (Reimbursement of travel costs) of the
AfC Terms and Conditions of Service Handbook attached. The AA
guides on motoring costs take into account all the costs of keeping a
car on the road; the detail is set out in Table 17 of the Annex L
(Motoring costs) attached.
5. For HSC employees, all eligible business mileage will be reimbursed at
the rates set out in Table 7, of Section 17 (Reimbursement of travel
costs) with effect from 1 November 2014.
6. For clarity, HSC employees who are called into work during a period of
on-call will be reimbursed for their home to office return journey at the
reserve rate as set out in Table 7 of the Section 17 (Reimbursement of
travel costs) with effect from 1 November 2014.
Action
7. HSC Employers should ensure that eligible business mileage is
reimbursed at the rates set out in Table 7, Section 17 (Reimbursement
of travel costs) in accordance with this circular, with effect from 1
November 2014.
Enquiries
8. Employees must direct personal enquiries to their employer.
9. Employers should direct enquiries about the contents of this Circular
to, Human Resources Directorate, Pay and Employment Unit, Room
D1, Castle Buildings, Stormont, Upper Newtownards Road, Belfast BT4
3SJ (telephone 028 90522832), email: p&[email protected].
Further Copies
10.Copies of this Circular can be obtained from the Department’s website
at www.dhsspsni.gov.uk/index/publications. Further information on the
new NHS mileage arrangements is available on the NHS Employers
website at:
http://www.nhsemployers.org/PayAndContracts/AgendaForChange/mil
eage/Pages/Reimbursementofstaffbusinesstravelcosts.aspx
HEATHER STEVENS
Director of Human Resources
18 July 2014
Amended mileage rates from 1 July 2014
Pay and Conditions Circular (AforC) 3/2014
Summary
This Pay and Conditions Circular informs employers of changes to the mileage
rates published on 4, June 2014, in Pay and Conditions Circular (AforC) 2/2014.
This follows the AA’s publication of a correction to one of the figures in its general
guide to car running costs 2014/15.
The amendments to the NHS terms and conditions of service handbook, detailed in
this circular, will be published in amendment number 32.
Action
1.
In line with provisions in the national collective agreement Pay Circular (AforC) 2/2014
announced that the standard rate of reimbursement for annual business mileage up to
3,500 miles, the standard rate for annual business mileage over 3,500 miles and the
motorcycle and reserve rates, were reduced. The new, lower rates of reimbursement
applied to journeys made by employees on NHS business on, and after, 1 July 2014.
2.
On 8 July 2014 the AA published a correction to figures its general guide to car running
costs 2014/15. The effect of this is to change the previously published standard rate in the
Handbook, for annual business mileage, up to 3,500 miles per year. Consequently, the
rate for motorcycle users and the reserve rate also change. Copies of the new Table 7,
“Amended rates of reimbursement from 1 July 2014,”in Section 17, and the new Table 17,
“Amended motoring costs as at 1 April 2014,” in Annex L are attached to this Circular.
3.
Employers will need to ensure that eligible business mileage is reimbursed at the rates in
the amended Table 7, in this Pay and Conditions Circular, from 1 July 2014.
Review
4.
These updated rates of reimbursement are produced by the NHS Staff Council’s latest
review of motoring costs. The Staff Council has referred to the information in the latest AA
general guide to car running costs 2014/15. Rates of reimbursement are changing
because, in line with the national collective agreement, the change from the rates of
reimbursement produced by the last review, in November 2013, is bigger than five per cent
(paragraph 17.13, and Table 17 and paragraphs 12 to 15 in Annex L).
5.
The next review, of fuel costs only, will take place in November 2014. Any changes to rates
of reimbursement resulting from it will apply to all miles travelled from the following 1
January (Section 17, paragraph 14 and Annex L).
18 July 2014
Amended mileage rates from 1 July 2014
Pay and Conditions Circular (AforC) 3/2014
Effect of this amendment
6.
Details of the changes made effective by this circular are in the Annex, attached. Copies of
the updated Section 17, reimbursement of travel costs and Annex L, motoring costs, are
also attached.
Enquiries
7.
Employees must direct personal enquiries to their employer.
8.
Employers should direct enquiries to: [email protected]
9.
Copies of this circular can be downloaded from: www.nhsemployers.org
10.
A copy of the NHS terms and conditions of service handbook can be downloaded from the
NHS Employers website at the following web address:
www.nhsemployers.org/your-workforce/pay-and-reward/nhs-terms-and-conditions/nhsterms-and-conditions-of-service-handbook
11.
Prior to the establishment of the NHS Employers organisation in November 2004,
responsibility to inform the NHS of changes to pay and allowances for staff on Agenda for
Change contracts rested with the Department of Health. Changes were published in
Advance Letters. Copies of Advance Letters going back to 1995 may be obtained from the
Department of Health website.
Issued by:
Geoff Winnard
Assistant Director - Agenda for Change and Employment Relations
NHS Employers
Annex
Pay and Conditions Circular (AforC) 3/2014
NHS Terms and Conditions of Service Handbook, amendment number 32
The changes made effective by this circular are listed below.
Title Page:
“Amendment number 31” is deleted and replaced by “Amendment number 32”
“Pay Circular (AforC) 2/2014 is changed to “Pay and Conditions Circular (AforC) 3/2014”.
Section 17: Reimbursement of travel costs
Table 7
The title “Rates of reimbursement from 1 July 2014” is changed to “Amended rates of
reimbursement from 1 July 2014”
In Table 7 the following changes are made:
in column 2, line 3, “car (all types of fuel), Annual mileage up to 3,500 miles (standard rate)”
is changed from “54 pence per mile” to “56 pence per mile”.
in column 4, line 4 “Motorcycle” 27 pence per mile” is changed to “28 pence per mile”:
in column 4, line 7, “Reserve rate” 27 pence per mile is changed to “28 pence per mile”.
Annex L: Motoring costs
Table 17
The title “Motoring costs as at 1 April 2014” is changed to “Amended motoring costs as at
1 April 2014”
In Table 17 the following changes are made:
in “Row 4, Depreciation (based on 10,000 miles per year), 2,397” is changed to “2,615”:
in “Row 6, Total annual cost of standing charges, annual cost (£) 3,319” is changed to
“3,537”:
in “Row 6, Total annual cost of standing charges, cost per mile (pence) 33.19” is changed to
“35.37”:
in “Row 12, Total of standing charges and running costs up to 3,500 miles per year, cost per
mile (pence)” 53.64 (54 pence rounded)” is changed to “55.81 (56 pence rounded)”
Table 7
Amended rates of reimbursement from 1 July 2014
Column 1
Type of
Column 2
Annual
All eligible
to 3,500
over 3,500
travelled
miles
(standard
rate)
fuel)
Motorcycle
Pedal cycle
Passenger
allowance
Reserve rate
Carrying heavy or
bulky equipment
Column 4
Annual
vehicle/allowance mileage up
Car (all types of
Column 3
56 pence per
mile
mileage
miles
(standard
rate)
20 pence per
mile
miles
(see
paragraph
17.15 and
Table 8)
28 pence per
mile
20 pence per
mile
5 pence per
mile
28 pence per
mile
3 pence per
mile
Table 17
Amended motoring costs as at 1 April 2014
Rows
Items of cost
Standing charges
Annual
cost (£)
Row 1
Road tax
180
Row 2
Insurance
496
Row 3
Cost of capital at 50%
196
Row 4
Depreciation (based on
Row 5
Breakdown cover
Row 6
10,000 miles per year)
Total annual cost of
standing charges
Cost per mile
(pence)
2,615
50
35.37
3,537
Running costs
Row 7
Fuel
13.87
Row 8
Tyres
2.00
Row 9
Service labour costs
2.19
Row 10
Replacement parts
2.39
Row 11
Total of running costs
Row 12
Total of standing charges
55.81 (56 pence
3,500 miles per year
obtain the whole
and running costs up to
20.45
rounded; i.e. to
pence values in
Table 8 in Section
17, 0.5 pence and
above is rounded
up. Lower figures
Row 13
After 3,500 miles per year
are rounded down).
20.45 (20 pence
rounded; see note
above).

Download Report