APD-PT-14-036 - Department of Human Services

Policy
Transmittal
Aging and People with Disabilities
Mike McCormick
Authorized Signature
Number: APD-PT-14-036
Issue Date: 10/21/2014
Topic: Other
Transmitting (check the box that best applies):
New policy
Policy change
Policy clarification
Administrative Rule
Manual update
Other:
Applies to (check all that apply):
All DHS employees
Area Agencies on Aging
Aging and People with Disabilities
Children, Adults and Families
County DD Program Managers
Policy/rule title:
Policy/rule number(s):
Effective date:
References:
Web Address:
Executive letter
County Mental Health Directors
Health Services
Office of Developmental
Disabilities Services (ODDS)
Other (please specify): OLRO, Licensors
for OHA and DHS Adult Foster Homes,
AMH Compliance, HCC,SEIU, OTAC,
OLTCO, and OAAPI staff.
AFH Training Credit Approval Criteria
July 1, 2014
ORS 443.738, 443.742
Release no:
Expiration:
Discussion/interpretation: Oregon Revised Statute 443.742 requires all Adult Foster
Home (AFH) providers and resident managers to receive Department approved
continuing education annually. As part of the AFH Collective Bargaining Agreement,
DHS, OHA and SEIU have been working collaboratively to streamline the AFH Training
Approval processes to expedite training request decisions, ensure available training is
accessible, while maintaining program integrity. Additionally, the Department has been
working on transparency related to the AFH Training Credit Committee (TCC) Approval
process. This Policy Transmittal establishes:
 Delegated Organizations that do not require direct approval from the
Department’s AFH-TCC;
 Trainings that do not require review;
DHS 0079 (11/13)
 Criteria the AFH-TCC uses to evaluate submissions for AFH continuing
education; and,
 Policy direction for Delegated Organizations to use when assigning continuing
education hours.
Local/branch action required: Please use the information below in conjunction with
APD-AR-14-059 for all AFH Training Credit Requests.
Organizations Delegated to Assign Training Credit Hours: In an effort to
streamline processes, the AFH-TCC will no longer need to review all AFH Training
Courses. Trainings approved by Delegated Organizations do not require approval
from the AFH-TCC if the training meets requirements under applicable OARs and is
presented to provider types for which those organizations have oversight or
organizational expertise.
Trainings approved by Delegated Organizations may approve trainings or conferences
they conduct or sponsor. If the Delegated Organization sponsors a training or
conference, they are responsible for ensuring the content of the training or conference
meets the applicable OARs for the intended audience. For example: CDDPs cannot
approve training for APD providers. Only the AFH-TCC may extend training credit
approval to AFH provider types not within the Delegated Organization’s authority.
Delegated Organizations are:
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Oregon Long-Term Care Ombudsman
Office of Licensing & Regulatory Oversight (OLRO)
Office of Adult Abuse, Protection and Investigations (OAAPI)
AFH Licensors with authority over OHA or DHS AFHs
DHS/AAA or AMH staff with management approval
County Mental Health Residential Specialists
Community Mental Health Providers (CMHP)
Oregon Home Care Commission (OHCC)
Oregon Technical Assistance Corporation (OTAC)
Community Developmental Disabilities Programs (CDDP)
All trainings assigned credit by the Delegated Organization must be submitted by that
organization to the AFH-TCC for posting on the AFH-TCC Website as outlined in APDAR-14-059.
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Trainings Not Requiring AFH-TCC Approval: Specific courses, offered by the
organizations listed below will not require approval from the AFH Training Credit
Committee.
 Fire & Life Safety Courses offered by the Oregon State Fire Marshal, Federal
Emergency Management Agency (FEMA) staff, American Red Cross, or local
Fire & Rescue authorities. Continuing education hours will be equivalent to
actual class time. (These courses must be submitted to the AFH Training Credit
Web-site to be posted and training credit to be valid.)
 First Aid & CPR courses offered by the American Heart Association, the
American Red Cross or American Safety & Heath Institute (including MEDIC
First Aid) for AMH and DD AFH providers only. First Aid & CPR courses will not
be posted to the AFH Training Credit Web-site. Continuing education will be
awarded as follows:
o First Aid course = 2 hours;
o CPR course = 2 hours;
o First Aid & CPR in one course = 4 hours.
Aging and People with Disabilities (APD) AFH licensing rules do not
allow First Aid or CPR courses to count toward the continuing
training requirements.
 Oregon Intervention System (OIS) Training for DD Adult Foster Homes only.
Continuing education hours will be equivalent to actual class time.
 Bloodborne Pathogen training provided by Occupational Safety & Hazard
Administration (OSHA). Continuing education hours will be equivalent to actual
class time.
Courses not meeting any of the above criteria must be submitted to the AFH Training
Committee for approval on Department form SE1510.
Non-classroom Training: Books, journals, web-sites, articles, self-study training,
videos/films, and electronic media will be reviewed by the AFH-TCC only if those
materials are part of a training event in which learning objectives are established and
measured.
Training Credit Assignment: Training credit will be assigned in the following matter:
 Face-to-face Trainings and Conferences
One hour will be granted for each hour in the workshop, including facilitated
question and answer sessions.
Time attending additional activities during the formal training, such as trade
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shows, breaks, dining, or listening to key note speakers during a meal, will not
count toward required training hours.
 Non-classroom training
o The following formula will be used to assign Credit Hours:
1 hour = [(# of words/140)+actual audio/video duration time+(# of questions * 1.85)]/50
The AFH-TCC has applied the InterNACHI Standards for calculating Continuing
Education Credits.
Example: The word count for the text of the required reading is divided by 140, which
is the average reading speed of adults reading technical content. The total number of
review questions, exercises and final examination questions is multiplied by 1.85,
which is the estimated average completion time per question. These two numbers,
plus actual audio/video duration time, if any, are then added together, and the result is
divided by 50 to calculate the CEUs for the self-study program. If the total minutes are
not equally divisible by 50, the CEUs granted may be rounded down to the nearest
one-half credit. Courses will be approved for one year.
Verification of training: Verification of training attendance must be obtained by the
participant from the training source and will serve as proof of training credit.
Verification of the training must include: the date of the training, name of participant;
subject content, name of the agency or organization providing the training, and the
number of training hours. The AFH Training Credit Review Committee will not
provide verification or certification of training attendance to attendees on an
individual basis.
Instructor Credentials: Have instructors who have knowledge and/or experience in
the subject area to be taught and who meet at least one of the following criteria:
(A) Possession of a four year college degree and two years’ experience relevant
to the course(s) to be taught, or
(B) Four years’ experience directly relevant to the course to be taught, or
(C) Be a professional, relevant to the course, with a valid license to practice in
Oregon, or
(D) Have at least four years’ experience in Oregon as an administrator or owner
of a licensed community based care facility, within the last eight years, with a
record of substantial compliance.
(E) The APD-TCC, at our discretion, may ask other authoritative entities to
review training materials and trainer credentials as needed.
(F) The APD-TCC reserves the right to disallow or deny training credit for AFH
Trainings if necessary.
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Field/stakeholder review:
Yes
No
If yes, reviewed by: AFH Training Committee is comprised of SEIU members,
DHS & OHA policy staff; and AFH providers, licensors and staff serving APD,
DD and AMH populations.
APD OPS Committee.
Filing Instructions:
If you have any questions about this policy, contact:
Contact(s): Becky Callicrate
Phone: 503-945-6601
Fax: 503-947-4245
E-mail: [email protected]
DHS 0079 (11/13)

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