Revision of IAEA-TECDOC-1169: Managing Suspect and Counterfeit Items in the Nuclear Industry October 28, 2014 EFCOG ISM & QA Working Group Fall 2014 Meeting Duli C. Agarwal, M.S., P.E. Office of Quality Assurance (AU-33) Office of Environment, Health, Safety and Security (AU) U.S. Department of Energy Chair, Department of Energy, AU S/CI Focus Group Chair, TECDOC-1169 Revision Team Chair, ASME NQA-1 Subcommittee on Applications [email protected] Overview • IAEA-TECDOC-1169, Managing Suspect and Counterfeit Items in the Nuclear Industry • Results of 1st Consultation Meeting on TECDOC-1169 in June • Results of 2nd Consultation Meeting on TECDOC-1169 in September • Plan for completing TECDOC-1169 • Status on S/CI Focus Group activities • S/CI Focus Group recommendations 2 TECDOC-1169 Revision June Meeting Scientific Secretary Jana Roeschlova, IAEA Ten Experts: Regulators USA: NRC, DOE Canada: CNSC Finland: STUK UK: ONR Licensees Slovakia: SE, a.s Czech Republic: CEZ France: EDF Romania: CNE-PROD 3 IAEA, during the June Meeting 4 IAEA, during the September Meeting Scientific Secretary Jana Roeschlova, IAEA Ten Experts: Licensees Slovakia: SE, a.s Czech Republic: CEZ France: EDF Romania: CNE TSOs USA: EPRI Korea: KINS Regulators USA: NRC, DOE Canada: CNSC 5 Objectives of TECDOC-1169 • Eliminate the hazards created by Counterfeit, Fraudulent, Suspect Items (CFSI) that are present in nuclear facilities. • Prevent any further introduction, installation, or use of CFSI. • Ensure that items and services meet specified requirements. • Ensure detection, control, reporting, and disposition of CFSI. • Raise awareness and inform managers, supervisors, and workers on CFSI processes and controls. 6 Proposed Table of Contents • • • • • • • Introduction Prevention Identification, Investigation, and Disposition Management, Monitoring, and Control of CFSI Information Sharing and Reporting Symptoms Examples 7 Work Performed on TECDOC-1169 • Each Team member provided subsections in August • Preliminary Draft was completed in early September prior to the 2nd CM • Team reviewed the Preliminary Draft during the 2nd Consulting Meeting, 11–12 September, including: • Outline • Definitions • Chapters • Developed 1st draft of the document 8 Next Steps • Comment/Review of 1st Draft by team members by December 30, 2014 • Compile comments, resolve them, and develop 2nd draft • DOE/IAEA 1169 Review team: – Richard D. Warriner, CHPRC Quality Systems (RL) – Robert A. Carter, Sr. Performance Assurance Engineer (RL) – Nancy D. Tessmar, Suspect Counterfeit Items Coordinator for Quality and Performance Division-Engineering Assurance (LANL) – Larry Adkinson, Acting Quality Assurance Manager for SWPF Project Office (DOE SRS) 9 1169 Writing Team Schedule Document Preparation Proposal 1st CS Meeting Participation in TM on TECDOC-919 4Q 2013 June 2014 Sept 8–10, 2014 (Gather feedback) 2nd CS Meeting 3rd CS Meeting TM First Draft for DCT Review Submission of Final Draft to DCT 11–12 Sept 2014 1Q 2015 3Q 2015 1Q 2016 2Q 2016 10 S/CI Focus Group Activities • Completed White Paper on Available S/CI Training not Offered by DOE, September 2013 • Completed S/CI Process Check List and Line of Inquiries has been approved and is available for use, October 2014 • Final Draft of Management Report on Trending, Analysis, and Recommendations to AU-Management on S/CI within DOE • Close 2012.04 TPD by December 2014 • Initiate efforts for S/CI Handbook 11 S/CI Focus Group Recommendations • Make it clear counterfeit related definitions in DOE directives system • Assist the Department with information and training materials related to S/CI • Evaluate potential influence of new and existing guidance for S/CI as it applies to nuclear safety • Revise the current DOE occurrence reporting directives to (1) provide causal analysis for S/CI items, and (2) provide selection categories to report S/CI in digital systems • Review DOE procurement policy for small businesses 12 Questions and Feedback Looking forward to your thoughts and input! Thank you for your attention. 13