2014 AOS Annual Meeting Prospectus Tabletops_p1-4

2014 AOS Annual Meeting
EXHIBIT HOURS
THURSDAY, AUGUST 7th
Installation:
12:00 pm - 4:00 pm
Exhibits Open:
5:00 pm - 7:30 pm
*President’s Opening Reception*
FRIDAY, AUGUST 8th
Exhibits Open:
7:30 am - 5:30 pm
SATURDAY, AUGUST 9th
Exhibits Open:
7:30 am - 4:00 pm
The American Orthodontic Society is a professional,
educational dental association comprised of over 2,000
general and pediatric dentists and specialists who have
incorporated orthodontics as an important element of their
practices.
The 2014 AOS Annual Meeting will be held at Omni
Interlocken Resort in Denver, Colorado and will be host to
approximately 150 dental practitioners and 50 auxiliary
expanding their practices through orthodontics and
utilizing the AOS Annual Meeting to further educate
themselves on the latest in techniques, clinical advancements, practice management and products.
With few opportunities elsewhere for the general and
pediatric orthodontic community for top-notch education,
along with their commitment to excellence, more and more
dentists are turning to us for their continuing education
needs. General and pediatric orthodontics is on the rise.
Take this unequaled opportunity to showcase your products and services to our unique audience of eager and
interested general and pediatric practitioners of orthodontics. Many events, including the Thursday evening
President’s Welcome Reception, lunches, breaks and table
clinics will take place in and around the exhibit hall to
increase your exposure during the trade show. Please join
us and take this time to meet and sell to the leaders in this
one-of-a-kind segment of the orthodontic community.
Each registered dentist receives a $25 coupon to spend one
time with the company of their choice. We will issue a
rebate back to your company for each coupon you collect.
TABLETOP EXHIBIT SPACE
(1) one 6’ x 30” front table with (1) one 6‘ x 18“ back
table and (2) two chairs
$1800
(1) one 6’ x 30” front table and (2) two chairs
$1500
FOR MORE
INFORMATION CONTACT
Jennifer Thornton
Exhibit & Sponsorship Sales
Direct:
Fax:
E-mail:
(719) 375-0236
(888) 541-1823
[email protected]
Exhibit space sells out each year for this meeting so
don’t delay in reserving you exhibit space. This is a
buying meeting.
2014 AOS Annual Meeting
HOTEL
ACCOMMODATIONS
The Four-Diamond, award-winning Omni Interlocken
Resort welcomes you to a retreat into modern luxury.
Nestled against the backdrop of the Rocky Mountains,
wealth of on-site pleasures.
Golfers will love our challenging 27-hole championship
golf course, ranked Third Best Course in the Rocky
Mountain region by Golf Magazine (April 2008 edition),
with its striking scenery and more than 400 feet of
elevation changes.
We kindly request that your company representatives stay
at our host hotel. This allows us to continue to bring the
buyers, to provide unsurpassed quality orthodontic
education to our attendees who are limited in resources
for valuable orthodontic education, as well as one-on-one
time with companies like yours who recognize their value
in the orthodontic market and supply them with the
products and services they simply CAN’T practice without.
Or escape into a sanctuary of relaxation in Mokara Spa or
our two outdoor pools and whirlpool and you will
luxury.
A recent trend with associations is to require exhibitors to
stay at the host hotel. We hope you will consider staying at
the Omni Interlocken Resort along with our attendees and
ees alike.
OMNI INTERLOCKEN RESORT
500 Interlocken Blvd.
Phone: (303) 438-6600
Reservations: (800) THE-OMNI
http://www.omnihotels.com/FindAHotel/DenverInterlocke
n/MeetingFacilities/AOS2014AnnualMeeting.aspx
AOS Group Rate
$159 single/double, $179 triple/$199 quad ( + taxes). Rates
vation ask for AOS group code #15300036427
Questions?
Contact Jennifer Thornton at (719)375-0236
or [email protected].
2014 AOS Annual Meeting
2013 AOS Exhibitors
Absolute Ortho
Advance Care Dental
Benco Dental
BioResearch Associates
CareCredit
Carestream Dental
CFOO
CliniPix
Dental Marketers
Dental USA
Dentaurum USA
Dentsply Raintree Essix Glenroe
Diatech
Dolphin Imaging & Management Solutions
DrBurris.com
i-CAT/Imaging Sciences
Johns Dental Laboratory
Kilgore International
Magnum Ortho
New England Orthodontic Laboratory (NEOL)
Oragenics
Ormco (Sybron Dental Specialties)
Ortho Arch Co.
Ortho Organizers
Orthodent
Panoramic Corporation
Philips, Sonicare and ZOOM! Whitening
PLANMECA USA
PROPEL Orthodontics
Reliance Orthodontic Products
RMO
Six Month Smiles
Smile Reminder
Specialty Appliances
Straight Wire Orthodontic Studies
Summit Orthodontic Services
TP Orthodontics
Triple “O” International
Tru-Tain
Web Ortho Discount
Yodle
THANK YOU TO OUR 2013 SPONSORS!
®
To submit your Exhibit Space Contract please scan to PDF and e-mail to
[email protected] or FAX to (888) 541-1823.
2014 AOS Annual Meeting
Exhibitor Rules & Regulations
ASSIGNMENT OF SPACE & PAYMENT
CANCELLATION POLICY
Exhibitors may cancel contracted space by submitting written notice to:
management reserves the right to reassign booth space or make adjustments
to the exhibit space diagram if necessary. Full payment is due at time of
Jennifer Thornton
contract submission. Space will not be assigned until completed exhibit space
The Thornton Group
agreement is received with payment in full. No exhibitor shall assign, sublet, or
Email: [email protected]
share the whole or any part of the space contracted under any circumstances
Fax: (719) 375-0236
without prior written consent of The Thornton Group on behalf of the American
Orthodontic Society. Companies found to be subletting or sharing exhibit
space will be asked to dismantle and leave the exhibit hall, without refund of
Cancellation should be sent in the form of a letter on company letterhead, or a
any kind if prior consent as not been granted in advance. Such requests must
copy of your exhibit space contract noting your intent to cancel, the date and
be submitted to The Thornton Group on behalf of AOS.
the signature of the person cancelling your space. Such notice must be received
in writing no later than April 30, 2014 to receive any available partial refund.
EXHIBITOR NAME BADGES
Sponsorship contributions are non-refundable.
name of the exhibiting company, as it has been listed on the exhibit space
contract, will appear on each badge and (2) two exhibitor badges will be
provided for each exhibit space contracted, up to a maximum of (4) four
badges. There will be space for only (2) two booth personnel per tabletop at
one time during exhibit hours. Additional badges are available at $75 each.
Exhibitors are urged to order badges in advance to avoid long lines at the
registration desk. There is a $75 fee per badge for anyone who registers booth
personnel past the published due date and anyone who registers onsite for an
Exhibitor badge. Changes will be made in advance of the meeting whenever
possible. Badges will be available for collection at Exhibitor Registration
beginning on Thursday, August 7, 2014.
INSTALLATION & DISMANTLE
Installation of exhibits may commence at the Omni Interlocken Resort on
Thursday, August 7, 2014 beginning at 12:00 pm. All exhibitors must be fully
assembled and ready for display no later than 4:00 pm. Dismantling of exhibits
may begin AFTER 4:00 pm on Saturday, August 9, 2014. Exhibitors are not
permitted to tear-down prior to the close of the exhibit hall. Any company
or representative that dismantles prior to the end of the show may not be
invited to exhibit at future meetings. All exhibits and materials must be
completely removed from the exhibit hall no later than 6:00 pm on Saturday,
August 9, 2014. Show management reserves the right to make adjustments to
the set-up and tear-down schedule. Above listed times are subject to change.
Cancellations through January 31, 2014
Cancellations between February 1 - April 30, 2014:
Cancellations after April 30, 2014:
65% refund
50% refund
Non-refundable
LIABILITY
In consideration for the opportunity to display services and products at the AOS
directors, contractors, employees and agents, its governmental entity, agents
and employees, from any loss, injury, suit, action or cause of action, or claim
to any person claiming loss or injury, including any loss or damage to property
of Exhibitor, its employees, agent or subcontractors, loss or injury to any
manufacturer’s demonstration participants, their employees, agents, guests and
Omni Interlocken Resort, as aforesaid, shall include reimbursement for any costs,
expenses and reasonable attorney’s fees incurred by indemnities. Further, any
claim of damage to the property of the convention center resulting in the
immediate assessment of damages against AOS from any act or omission of
Exhibitor, its agents, employees, contractors and subcontractors, shall be
immediately paid or assumed by Exhibitor. In addition, Exhibitor acknowledges
that AOS does not maintain any insurance to cover loss or damage to any
property of Exhibitor. Exhibitors are required to obtain commercial insurance
to cover all losses and claims and are responsible for providing accurate
EXHIBITOR KITS
In June 2014 and upon receipt of your completed exhibit contract and payment
in full, an exhibitor service kit will be provided to each exhibiting company. This which will be included in the exhibitor kit.
packet will include all necessary information and forms regarding booth
RESTRICTIONS
Show Management reserves the right to determine the eligibility of a company
and outbound shipping of displays, display rental & furnishings, audio/visual
rental, electrical service, utilities and and any other information that is pertinant or their product for inclusion in the exhibits, and reserves the right to restrict
exhibits that, because of noise, method of operation, materials or for any other
to exhibiting.
reason, becomes objectionable. Show management also reserves the right to
prohibit any exhibit that, in their opinion, may detract from the general
SECURITY
character of the exhibit hall as a whole. In such event, show management shall
Show management will provide security services during exhibit set-up and
not be liable to any exhibitor for any refund of exhibit fee or expenses incurred
during hours when the exhibit hall is closed. While every precaution will be
taken, AOS assumes no liability for providing this service. The ultimate
responsibility remains with the individual exhibitors to protect their property
and appropriate insurance protection is required.
exhibit booth space from soliciting business and/or distributing promotional
materials of any type within the exhibit hall area or any other area of the
PROMOTION OF PRODUCTS AND SERVICES
premise where the meeting takes place. Further, those organizations that have
1) In the event exhibiting company is supporting a speaker/lecturer on the
program, it is required that the speaker/lecturer disclose to participants any
monetary or other special interest they may have with any company whose
exhibit hall aisles and other areas, to strictly include coercing attendees away
products are discussed in this course. Such disclosure must be made in
from the exhibit space of any other exhibiting company.
publicity materials and at the beginning of the presentation itself. 2)
type is prohibited in or during CE activities. 3) Live promotional activities
Promotional material and advertisements must be kept outside the educational
space during CE activities. 5) Commercial reps cannot be allowed to engage in
sales during the CE activities.
Foodand
& Beverage
Food
Beverage
12 ft.
12 ft.
11
16 ft. 11 in
6 ft
Door
6 ft
Door
Private Dining
10
So
lut
10
ion
Seating Area
rea
ch
6 ft
Door
9
6 ft
Door
s
ilip &
Ph are
c
i
n
So oom
Z
le
d
Yo
8 ft. 8 in
22 ft. 5.5 in
Propel
Ortho
PLANMECA
USA
Lobby Court
12
AOS Registration
STAIRS
2
3
Foodand
& Beverage
Food
Beverage
13
1
Dolphin
Imaging
4
CliniPix
5
Atrium
(15) 6' x 30" Exhibits Tables
Ortho
Accel
Komet USA
6
7
28 ft. 1 in
8
Interlocken C
DENTSPLY
Raintree
Essix
Instrumentarium
/Soredex
Diatech
Johns Dental
Laboratory
KaVo Kerr
Group/Ormco
Dentaurum
USA
RMO, Inc.
Ortho Organizers, Inc.
Ortho Arch
Co.
Benco
Dental
29
21
Orthodontic
Technologies
28
20
27
19
25
17
23
15
24
16
22
14
26
18
Absolute
Ortho
Centennial Pre-Function
16 table top exhibits
Food and Beverage
Interlocken Foyer CE
Centennial E
EXHIBIT SPACE CONTRACT
2014 AOS Annual Meeting
Exhibits: August 7-9, 2014
Omni Interlocken Resort - Denver, CO
MEETING COORDINATOR’S CONTACT INFORMATION
GENERAL PROGRAM LISTING INFORMATION
_____________________________________________________________
Company Name
_____________________________________________________________
Exhibiting Company
_____________________________________________________________
Meeting Coordinator
_____________________________________________________________
Address
_____________________________________________________________
Address
_____________________________________________________________
City
State
Zip
_____________________________________________________________
City
State
Zip
_____________________________________________________________
Phone (toll-free, if available)
_____________________________________________________________
Mobile Phone (for on-site needs)
_____________________________________________________________
Fax (optional)
_____________________________________________________________
Fax
_____________________________________________________________
General or sales e-mail (recommended)
_____________________________________________________________
Meeting Coordinator’s e-mail
_____________________________________________________________
Website (recommended)
We prefer to be NEAR:______________________________________ We prefer to be AWAY FROM:_______________________________
25-35 Word General Program Description:
______________________________________________________________________________________________
______________________________________________________________________________________________
GENERAL PROGRAM ADVERTISING
*Inside Front Cover - SOLD 4/C
*Inside Back Cover
4/C
*Outside Back Cover - SOLD 4/C
Full Page
4/C
Full Page
B/W
1/2 Page
4/C
1/2 Page
B/W
SHOW BAG INSERT
$1,000.00
$ 900.00
$1,000.00
$ 750.00
$ 600.00
$ 425.00
$ 350.00
Include your show specials, product samples, catalogs or other
promotional items in the attendee tote bags. Tote bags will be
distributed at registration to each registered attendee.
*Cover positions may not be available at time of booking. Please call
Jennifer Thornton at (719) 375-0236 to discuss.
First Page of Literature
Each Additional Page
Product Sample
Promotional Item
Combination
$ 350.00 (single or double-sided)
$ 50.00
$ 500.00
$ 500.00
Call for Pricing
1st choice #
We are applying for (#) _______Tabletop display area(s) including (1) 6’ front table at $1500.00 each
We are applying for (#) _______Tabletop display area (s) including (1) 6‘ front & (1) 6’ back table at $1800.00 each 2nd choice #
3rd choice #
_____
_____
_____
Exhibit space is to be occupied solely by our organization in exhibiting our products at the 2014 AOS Annual Meeting and we acknowledge that
exhibit space may not be sublet or shared. This exhibit contract incorporates the Exhibitor Rules & Regulations contained in this year’s prospectus.
We have read and understand the exhibit rules & regulations, and agree to abide by them and any additional rules deemed necessary by the American
Orthodontic Society. Exhibitor agrees to hold American Orthodontic Society, The Thornton Group, YES Communications, Omni Interlocken Resort
and it’s contractors harmless from any liability, loss, or claim during this meeting.
Contract Submission: FAX to (888) 541-1823 or SCAN and EMAIL to [email protected] . Please make checks payable to
American Orthodontic Society and submit to: AOS, 11884 Greenville Avenue, Suite 112, Dallas TX 75243. Or complete credit card
authorization below and submit as instructed above. Exhibit space will not be held or assigned without payment.
VISA
MASTERCARD
AMEX
PRINT NAME AS IT APPEARS ON CARD
__________________________________________
CREDIT CARD AUTHORIZATION
_____________________________________________________
CARD NUMBER
EXP
CVV
_____________________________________________________
AUTHORIZED CARD HOLDER SIGNATURE

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