AAACE 63rd ANNUAL CONFERENCE CHARLESTON, SC NOVEMBER 4 --7, 2014 Adult Educators: Making a Difference! INTERNATIONAL COMMISSION PRE - CONFERENCE: NOV. 2 - 4 COMMISSION OF PROFESSORS CO --CONFERENCE: NOV. 6 - 7 Courtesy of CVB INFORMATION PACKET Exhibitors Sponsors Advertisers American Association for Adult and Continuing Education Website: www.aaace.org Email: [email protected] Greetings, The American Association for Adult and Continuing Education (AAACE) invites you to participate in its 63rd International Conference, to be held in Charleston, South Carolina, November 4-7, 2014, at the Embassy Suites North Charleston-Airport/Hotel & Convention. This year the conference will bring together more than 400 representatives of the various fields of adult and continuing education. The AAACE Conference is a prime opportunity for you to showcase your products and services to a receptive audience of adult educators. A variety of sponsorship and advertising options are available: Exhibit and display space Program advertisements Sponsorships: Gold, silver, bronze, and copper levels Don't miss out on this premiere event to promote your organization's products and services. We guarantee an enthusiastic crowd that will make your participation worthwhile. We are planning several conference-related activities with exhibitors and sponsors in mind. The Exhibits Opening will coincide with the President's Reception on Tuesday, November 4, at 5:30 p.m. Other activities scheduled to take place with the Exhibits during the conference include registration and all refreshment breaks. All exhibitors and sponsors will be acknowledged in the conference program. Additionally, sponsors will be noted with special signage and formal recognition on-site at the conference. The following pages include costs for the sponsorship options, advertising, and exhibits. As always, early commitment and payment are recommended and desired. Be sure to take advantage of this exceptional opportunity to meet new colleagues and renew acquaintances within the field of adult and continuing education. If you have additional questions or need further information, please contact our office at [email protected] or call us at 301-459-6261. Sincerely, Cle Anderson Jean Fleming Steven Schmidt Cle Anderson Jean Fleming Steven Schmidt Association Manager Conference Chair President, AAACE EXHIBIT INFORMATION & GUIDELINES These guidelines are considered part of all contracts for this conference. The Exhibit Chair reserves the right to interpret these guidelines as well as make final decisions on all points that the guidelines do not cover. HOURS EXHIBIT SET UP Tuesday, November 4 7 am - Noon EXHIBIT HOURS EXHIBIT BREAKDOWN Tuesday, November 4 President’s Reception 5:30 pm – 7:30 pm Thursday, November 6, After 5:00 pm Wednesday, November 5 8:00 am - 5:00 pm Thursday, November 6 8:00 am - 5:00 pm BOOTHS Each exhibit area is supplied with a six-foot, fully draped table, two chairs, and wastebasket. No walls, partitions, decorations or any other obstructions may be erected which in any way interfere with the view of any other exhibitor. All booths will be assigned by the Chair. CHARACTER OF EXHIBITS Products and/or services related to the educational and professional development needs of AAACE members and their organizations are suitable for exhibition. The Exhibit Chair reserves the right to decline or prohibit any exhibit, which in the Chair’s judgment, is not suitable to or in keeping with the character of the conference. CANVASSING, SOLICITING, EXHIBITING OR DISTRIBUTING SAMPLES Exhibitors are confined to their own contracted space. Printed advertising is not to be distributed or displayed beyond the confines of the purchased booth space. INSTALLATION & DISMANTLING Exhibitors may begin exhibit set-up at 7 am on Tuesday and must be finished by 12:00 pm on Tuesday, November 4. Exhibits must be dismantled by 8 pm on Thursday, November 6. Exhibitors may transport and set up booth materials if appropriately portable. All extraordinary labor must be provided through the hotel’s staff. Once an exhibitor has sent in an application, an Exhibitor’s Service Kit will be provided. LIGHT & POWER General house lighting is provided for adequate illumination of the exhibit area. Additional power needs must be ordered from the hotel. Contact Nicole Phillips, Convention Services Manager, at [email protected] DELIVERY & STORAGE Exhibitors’ display materials and equipment can be delivered to the hotel’s Shipping & Receiving Department. The Shipping & Receiving Guidelines are included in the Exhibitor's Service Kit sent to all Exhibitors submitting an application. EXHIBITOR, SPONSORSHIP & PROGRAM ADVERTISER OPPORTUNITIES Businesses, organizations, and individuals are encouraged to place an advertisement or wishes for a successful conference or be a sponsor in the AAACE 2014 Conference Program Book. Each individual registering for the conference will receive the Program Book upon check-in. The book is also made available online at the AAACE Website. Exhibitor Opportunities All exhibits include 1 full conference registration. One Table (6’x 2 1/2'), Fully Draped with two chairs $450 Additional Table Space $250 Sponsorship Opportunities ~ Gold Level: $3,000+ ~ Gold level sponsors receive 2 full conference registrations, recognition on "Thank You" poster at the conference, formal recognition at conference group events, logo on AAACE Conference website and promotional materials, full page ad in program book, and exhibit space. ~ Silver Level: $1,000 - $2,999 ~ Silver level sponsors receive 1 full conference registration, recognition on "Thank You" poster at the conference, formal recognition at conference group events, logo on AAACE Conference website and promotional materials, half page ad in program book, and exhibit space. ~ Bronze Level: $500 - $999 ~ Bronze level sponsors receive recognition on "Thank You" poster at the conference, formal recognition at conference group events, logo on AAACE Conference website and promotional materials, quarter page ad in program book, and exhibit space. ~ Copper Level ~ Special opportunity to provide conference bags, badge holders, and lanyards. Contact [email protected] for details. See next page for advertising opportunities Program Advertising Opportunities Full Page $700 Half Page $350 Quarter Page $175 Bus. Card $100 Premier advertising opportunity—inside front/inside back cover: $1500 All advertisements will be printed black & white. Please submit digital files for all ads. Preferred format is PDF. Make sure PDF is Print/Press Quality (high resolution) and all fonts are embedded 100%. E-mail your ad to [email protected] Copy with no graphics may be submitted as text files to conference staff for complimentary layout. Advertisements must be appropriate and related to the business, organization, or individual purchasing the ad. APPLICATION AGREEMENT Exhibitors, sponsors, advertisers, please carefully review your options for supporting the AAACE 2014 Conference. All pertinent information, guidelines, and terms contained herein are part of this Application Agreement. Please complete the form and return with your payment to: AAACE 2014 Conference Exhibits and Sponsorships Chair 10111 Martin Luther King, Jr. Hwy, Ste 200C Bowie, MD 20720 NOTE: Application Agreement for exhibitors, sponsors, and program advertisers and payment must be received by September 15, 2014. Please indicate the type of support you intend for the conference and the cost for this support by completing the appropriate section below. Exhibitor Includes 1 full conference registration One Table (6’x 2 1/2'), Fully Draped $450 Additional Table Space $250 TOTAL $________ Sponsorship Gold Level: $3,000+ Silver Level: $1,000 - $2,999 Bronze Level: $500 - $999 Copper Level: Varies TOTAL $________ Program Book Advertisement Inside Front/Inside Back Cover $1,500 Full Page Ad $ 700 Half Page Ad $ 350 Quarter Page Ad $ 175 Business Card Size (1/8 page) $ 100 TOTAL GRAND TOTAL $___________ Continue on next page $_________ APPLICATION AGREEMENT CONT’D. CONTACT INFORMATION (Please type or print clearly) _____________ Company Name: As it will appear on the Exhibit and Sponsored Function signs and in the Program Book Company/Organization: Address: _____________________________________________________ ________________________________________________ City: ______________________________State: Primary Representative: Address: ____________________ ______________________________ ________________________________________________ City: ______________________________State: ______Zip: __ Phone: ( ) ________________________ Fax: ( Email: ) ____________________ _____________ ______________________________________________________ Second Representative: : ____________________________________ Informational Contact if other than the Representative: Phone: ( Zip: ) ________________________ ___________________ ______ Fax: (__ _)_______________________ Email: _ Payment may be by check, purchase order, or credit card. Please indicate form of payment. Check (made payable to AAACE): ___ Purchase Order #: Credit Card: _____VISA _____MasterCard Amount to be charged: $ _________________ Credit Card: ______________________________________ Exp. Date / Authorized Signature : _______________________________________________________ ___________________________________ Company Representative Signature ________________________________ Cle Anderson, Association Manager ___________________________________ ________________________________ Date Date
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