Agent Information Pack The ICEF Higher Education Workshop

The ICEF Higher Education Workshop
The leading event for higher education student recruitment
Prague Marriott Hotel • September 13 -15, 2014
Agent Information Pack
1. Venue
The ICEF Higher Education Workshop 2014 will take place in the Bohemia and Moravia Rooms of the Prague Marriott Hotel.
The address of the Prague Marriott Hotel is:
V Celnici 8, Prague 110 00, Czech Republic
Phone: +420 222 888 888
Fax: +420 222 888 889
Website ►http://www.marriott.com/hotels/travel/prgdt-prague-marriott-hotel/
2. Hotel Accommodation (only applicable for agents based outside of Prague)
Your accommodation and breakfast at the Prague Marriott or another partner hotel of our choice will be sponsored by
ICEF for 3 nights from Saturday afternoon, September 13 until Tuesday morning, September 16, 2014 - provided you
actively participate in the programme. Your presence at the ICEF Higher Education Workshop will be expected from 09:00 to
18:00 on September 14 and 15. A formal hotel booking confirmation will be sent to you approx. 4 - 6 weeks prior to the
event together with booking information for extra nights. ICEF will sponsor one room per agency, unless otherwise stated.
Should you need to leave the event early, please inform us of this well in advance. In accordance with the ►Agent Terms
& Conditions, please note that clients leaving the event early without prior notification will be subject to an Early Departure
Fee of up to CZK 3900 for a single / CZK 4300 for a double room that will be debited to their credit cards upon check-out of
the hotel.
All additional costs for the use telephone, mini-bar, early check-in/late check-out, extra nights outside the workshop period,
parking, laundry, room service, etc. will be at your own expense. The hotel will therefore ask you for your credit card details
upon check-in.
Additional room night bookings at the Prague Marriott Hotel
If you intend to arrive before September 13, we are pleased to offer additional nights at CZK 3900 plus
15% VAT (for a single room) and CZK 4300 plus 15% VAT (for a double room). Rooms can be booked until
August 16, subject to availability. Breakfast is included. You will find a booking link in your hotel confirmation.
Please note that there are no more rooms available at the ICEF rate after the event dates. If you wish to prolong your stay,
you can book a room via the hotel’s website at their daily rate.
Check-In / Check-Out
Earliest possible check-in time is 15:00 and latest check-out time is 12:00 noon.
Amenities
With a full service business centre, several function rooms and a restaurant on site the hotel offers the ideal backdrop to
conduct business, as well as to explore everything this dynamic city offers. The hotel is located in the historic centre of Prague
within a short distance from the major tourist attractions such as Old Town Square, Charles Bridge and Prague Castle. The
Prague Marriott Hotel offers 258 guest rooms with spacious work areas and complimentary WiFi. Hotel guests enjoy access
to a fully equipped fitness center with an indoor pool and spa. Further information is available at ►http://www.marriott.com/
hotels/hotel-information/travel/prgdt-prague-marriott-hotel/
If you are attending the ►EAIE Annual Conference, please refer to the hotel booking website of the ►EAIE.
ICEF GmbH, Am Hofgarten 9, 53113 Bonn, Germany • Tel + 49 228 201 19 0 • Fax + 49 228 201 19 44
@icefmonitor
ICEF GmbH
ICEF
ICEF GmbH
[email protected]
► www.icef.com
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3. EAIE Annual Conference 2014
Participants of the ICEF Higher Education Workshop will be able to benefit from the synergy of the ► The 26th Annual EAIE
Conference taking place immediately after the ICEF Higher Education Workshop from September 16 - 19 at the ► Prague
Congress Centre.
4. Visa Requirements
Please contact your local Czech Consulate or Embassy and enquire about visa regulations for your particular country and
how to obtain a visa. Click ►here for a list of countries whose citizens are required to have a visa.
Please note that it is your responsibility to make the necessary arrangements for an appointment at your nearest Consulate or Embassy and to ensure you will have enough time to have the visa processed prior to the event. The application
can be submitted not earlier than 3 months and not later than 15 days before the planned travel to the Czech Republic /
Schengen area.
When scheduling your visa appointment, please keep in mind the cancellation charge that comes into effect 30 days prior
to the event. In order to avoid any last minute cancellation charges please try to ensure that your visa appointment is prior
to August 13, 2014.
Please note that ICEF can only provide you with a letter of invitation for the duration of the workshop (September 13, 14,
15 and 16). If you require a letter of invitation, please contact ►[email protected]. Deadline for invitation letter requests
is August 13, 2014.
5. Airport Arrival
From Václav Havel Airport Prague
Taxis: Taxis are available outside the arrival areas of the airport. The ride to the Prague Marriott Hotel will cost approximately
890 CZK (approx. EUR 33).
Bus: The Bus AE (Airport Express) connects the airport with Prague’s main station (about 300m from the hotel). The bus
runs every 30 minutes between 7:30 and 19:00, the journey takes about 35 minutes. A special ticket is needed, which can
be purchased from the driver on the bus (60 CZK).
Between 7:30 and 19:00 a public shuttle bus (Minibus Cedaz) is available from the airport to V Celnici Street (in front of the
Prague Marriott Hotel), leaving every 30 minutes. The fare for one way is 150 CZK/person.
Hotel services
Parking: The Prague Marriott Hotel offers on-site parking at 600 CZK (approx. EUR 22) per day and per car.
6. Scheduling Meetings
Scheduling Meetings Prior to the Event
Approximately 7 weeks prior to the event you will receive access to the Marcom eSchedule PRO online appointment
scheduling system. ►Marcom eSchedule PRO allows you to select potential partners according to geographical origin,
programmes, or date of inclusion in the system, as well as to send personalised meeting requests.
In accordance with the ►Agent Terms & Conditions, a minimum of 20 appointments per agent must be scheduled prior to the
event. ICEF does not schedule appointments for you. Please note that the deadline for confirming / making appointments
is September 12, 09:00 Prague time.
If you are using eSchedule PRO for the first time, we recommend to have a look at the ►Getting Started Information as well
as well as ►Marcom’s video tutorials.
Scheduling Meetings During the Event
In case your schedule is not full at the close of Marcom eSchedule PRO, you will still have the possibility to maximise the
number of your meetings through Marcom Onsite, a web-based application that will enable you to schedule last-minute
meetings, message other event participants, view onsite workshop information and access your latest schedule.
If you prefer not to opt into the last-minute scheduling function of Marcom Onsite, you may also arrange additional meetings
through personal contacts between participants on the morning of each workshop day (September 14 and 15) between
08:30 and 09:00.
ICEF GmbH, Am Hofgarten 9, 53113 Bonn, Germany • Tel + 49 228 201 19 0 • Fax + 49 228 201 19 44
@icefmonitor
ICEF GmbH
ICEF
ICEF GmbH
[email protected]
► www.icef.com
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7. Your Catalogue Entry
Company Profile
Once you have logged on to Marcom eSchedule PRO online appointment scheduling system for the first time, you will be
asked to edit your profile, which you may change at a later date. It is very important that you take the time to enter your
company’s description, as educators and exhibitors will use this information before requesting or confirming meetings with
you and it will also appear in the ICEF Higher Education Workshop catalogue. If you wish to add up to two representatives’
portrait-style pictures to your catalogue entry, please upload them into your Marcom eSchedule PRO profile.
Photos should be uploaded in JPEG format and should have the highest resolution possible (without exceeding the max.
size of 4MB). Please make sure the representative’s name appears in the file name. If your file has a different format, please
use the following ►image converter.
Please make certain to complete the catalogue entry by August 21, 2014 to ensure that your correct company profile is
included in the printed catalogue.
8. Onsite Registration Procedures
Onsite workshop registration will take place on Saturday, September 13, 2014, from 13:00 to 19:00 at the ICEF hospitality
and registration desk located in the Pre-function area on the first floor of the Prague Marriott Hotel. There you will receive
your registration package including your badge, a print-out of your meeting schedule as well as the workshop catalogue.
Participants arriving after the registration period stated above can register on Sunday, September 14, 2014 from 08:00
onwards at the ICEF hospitality and registration desk.
As the workshop is a protected trading environment, anyone not wearing a badge may not be admitted into the workshop
area. Please also understand that for the same reason we cannot allow non-registered family, friends or staff to enter the
workshop halls.
If you are new to ICEF Workshops, please have a look at the ►ICEF Workshop Procedures: Guidelines for first-time
Participants with further useful event information.
9. Seminars
Recognising the importance of market trends and their impact on student enrollments, a number of seminars will be held on
Saturday, September 13, 2014, between 14:00 and 19:00.
The seminar programme includes an introductory session on “How to maximise your ICEF Workshop Experience”. A seminar
overview is available ►here.
10. The ICEF Agent Training Course and The Canada Course for Education Agents
We are delighted to invite you to participate in the ►ICEF Agent Training Course (IATC) a unique online training course
leading to a global professional designation for agency-based student counsellors. The course is delivered online - free of
charge - and is offered by ICEF in partnership with ►PIER Online.
The IATC is designed to raise the standards of practice as well as the professional standing of student counsellors worldwide.
It is based on the input of 769 education agents from 113 countries as well as 437 education institutions from 78 countries.
The seminar programme on May 12 will include an introductory session if you would like to learn more about the ICEF Agent
Training Course.
►The Canada Course for Education Agents (CCEA) was created by Foreign Affairs, Trade and Development Canada
(DFATD) in cooperation with ICEF and the Canadian Consortium for International Education Marketing (CCIEM). The CCEA
supports professional development for agents specialising in Canada.
Student counsellors who have already completed the courses will be given the opportunity to take the test at the ICEF Higher
Education Workshop Prague. Please contact ►Tiffany Egler for further details or to book your test. Participants must bring
a wireless enabled laptop. We will provide a wireless network connection.
11. Refreshments and Lunches
Refreshments will be served on September 14 and 15 from 08:00 to 09:00, 11:00 to 11:30 and 16:00 to 16:30. Coffee, tea
and water will be available throughout the event.
Lunch will be provided from 13:00 to 14:30 on both workshop days in the Valtice & Hluboka rooms on the first floor as well
as at the Midtown Grill Restaurant on the ground floor of the hotel.
ICEF GmbH, Am Hofgarten 9, 53113 Bonn, Germany • Tel + 49 228 201 19 0 • Fax + 49 228 201 19 44
@icefmonitor
ICEF GmbH
ICEF
ICEF GmbH
[email protected]
► www.icef.com
Page 3 of 4
12. Evening Networking Functions
We cordially invite you to attend the following events:
Welcome reception
Saturday, September 13, 2014, from 19:00 to 21:00 in the Moravia Room.
Evening dinner reception
Sunday, September 14, 2014, from 20:00 to 23:00 in the Large Hall of the Zofin Palace (Slovanský ostrov 226)
A shuttle bus service between the Prague Marriott Hotel and the Zofin Palace will be provided.
The dress code for both receptions is smart casual. Please note that participants not wearing their workshop badge may not
be admitted.
13. Prague - General Information
Prague is the capital and largest city in the Czech Republic. World-famous for its historic town centre, it also is a major
economic hub and is home to many scientific and education institutions, world-class museums and theatres.
Quick facts
Time Zone: 2 hours ahead of GMT during Daylight Saving Time.
Temperature: Average temperatures in September are around 14°C during the day and 9°C at night. Appropriate clothing is
recommended.
Public transport: Bus, metro and tram are some of the best ways to get around in Prague. Services are frequent and
usually very reliable. Tickets can be obtained at the ticket counter and are valid for 90 minutes. To plan a journey with public
transportation, please visit ►www.dpp.cz/en. The nearest subway / tram station to the hotel is Namesti Republiky (approx.
150m), the nearest bus station is Florenc (approx. 800m).
Currency: The official currency is the Czech Republic Koruna (CZK). For current exchange rates please see ►x-rates.
Electricity: 230 volts
Plug type: European Plug (Type C,E) is a European two-pin plug. Please bring your own adaptors, if necessary!
More information about Prague can be found at ►www.czechtourism.com
If you have any questions prior to the workshop, please do not hesitate to contact us.
We look forward to welcoming you in Prague!
Kind regards,
Frauke Festersen
ICEF GmbH, Am Hofgarten 9, 53113 Bonn, Germany • Tel + 49 228 201 19 0 • Fax + 49 228 201 19 44
@icefmonitor
ICEF GmbH
ICEF
ICEF GmbH
[email protected]
► www.icef.com
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