WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP DEFENSE LOGISTICS AGENCY AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY DLA Overview WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT 1 WARFIGHTER-FOCUSED, WARFIGHTER-FOCUSED,GLOBALLY GLOBALLYRESPONSIVE, RESPONSIVE,FISCALLY FISCALLYRESPONSIBLE RESPONSIBLESUPPLY SUPPLYCHAIN CHAINLEADERSHIP LEADERSHIP Why We Exist WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT 2 WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP DLA’s Mission, Vision, Values • Our Mission As America’s Combat Logistics Support Agency, we provide effective and efficient worldwide support to Warfighters and our other customers • Our Vision Warfighter-focused, globally responsive, fiscally responsible supply chain leadership. • Our Values – Warfighter needs guide us. – Integrity defines us. – Diversity strengthens us. – Excellence inspires us. WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT 3 WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP Current Scope and Impact • A $42 Billion global enterprise • Managing nearly 5.1 Million line items via nine supply chains – Support over 2,300 weapons systems • Primary DoD receipt, stow and issue warehouser • Foreign Military Sales (FMS) and Humanitarian Aid – $2.1 Billion sales supporting 112 Nations – Haiti relief, Sandy response, etc. • A “Day in the Life” of DLA: – 9,000 procurement actions – 50,000 receipts and issues WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT 4 WARFIGHTER-FOCUSED, WARFIGHTER-FOCUSED,GLOBALLY GLOBALLYRESPONSIVE, RESPONSIVE,FISCALLY FISCALLYRESPONSIBLE RESPONSIBLESUPPLY SUPPLYCHAIN CHAINLEADERSHIP LEADERSHIP Full Spectrum Global Support Theater Support Supply Chains • Land Systems • Maritime Systems • Aviation Systems • Fuel/Energy • Industrial Hardware • • • • • DLA Europe & Africa • DLA Pacific • DLA Central Subsistence Medical Clothing & Textile Construction & Equip Distribution • 25 Distribution Centers • $101B DOD Inventory • 75M sq ft storage space Disposition Services • Co-located with customers • Over $33B per year • Reutilization & Marketing • Reverse Logistics WARFIGHTER SUPPORT Strategic Materials Critical items such as titanium, cobalt, and tungsten STEWARDSHIP EXCELLENCE Services • DLA Document Services • DLA Logistics Information Service • DLA Transaction Services WORKFORCE DEVELOPMENT 5 WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP DLA Supply Chains Troop Support Philadelphia, PA DLA HQ Ft. Belvoir, VA & Energy Location Supply Chains Richmond VA Aviation Land & Maritime Columbus OH Land Troop Support Philadelphia PA Clothing & Textiles Land & Maritime Columbus, OH Maritime Medical Subsistence Aviation Richmond, VA C&E Industrial Hardware Fort Belvoir VA Energy DLA Contracting Services (DCSO) is responsible for procuring most of the IT products, services and infrastructure support for the Agency. Small Business Office: 215-737-8514 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT 6 WARFIGHTER-FOCUSED, WARFIGHTER-FOCUSED,GLOBALLY GLOBALLYRESPONSIVE, RESPONSIVE,FISCALLY FISCALLYRESPONSIBLE RESPONSIBLESUPPLY SUPPLYCHAIN CHAINLEADERSHIP LEADERSHIP DLA Aviation Snapshot DLA Aviation by the numbers (FY12): – 3500+ civilian and military personnel – 1,800+ weapon systems – 1.1M+ national stock numbers – 5.7M+ customer orders – $4.4B+ in sales WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT 7 WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP Aviation FY14 Operating Plan Pillars of Strength • • • • Performance objectives and key initiatives are aligned with the four pillars WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE FY13 Results: $1B dollars awarded to SB Performance at 27.1% Exceeded FY13 SB Goal of 26.26% Aviation total dollars spent $3.9B FY14 To date: • Performance at 29.5% • SB dollars spent $981M • Aviation total dollars spent $3.4B WORKFORCE DEVELOPMENT 8 WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP Aviation Small Business Small Business Engagement • Business Opportunity Center Training: o 800-227-3603 • Program Management • DIBBS Show Only set-asides • Supplier Outreach & Counseling • Ombudsman Service WARFIGHTER SUPPORT DLA Internet Bid Board System (DIBBS) www.dibbs.bsm.dla.mil/ • Find solicitations and submit quotes • View master solicitation, provisions, clauses and packaging specs • View historical contracts • Access drawings and technical data (cFolders) • Access PPIRS (your Performance Score used in best value award decisions) STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT 9 WARFIGHTER-FOCUSED, WARFIGHTER-FOCUSED,GLOBALLY GLOBALLYRESPONSIVE, RESPONSIVE,FISCALLY FISCALLYRESPONSIBLE RESPONSIBLESUPPLY SUPPLYCHAIN CHAINLEADERSHIP LEADERSHIP AVN Small Business Office Mission MISSION: Implementation and management of Small Business (SB) programs in furtherance of Government policy as stated in FAR 19. “to provide maximum practicable opportunities in its acquisitions to small business.” FUNCTIONS—We work with both the supplier and acquisition •Program management of Small Disadvantaged Business (SDB), ServiceDisabled Veteran-Owned Small Business (SDVOSB), Historically Underutilized Business Zone (HUBZone) Small Business, Women-Owned Small Business (WOSB) •Support of acquisition process (DD2579, Certificate of Competency, subcontracting program, market research, procedural guidance and SB regulatory procedures via policy and training) •Source Approval Request (SAR) Program •Supplier Outreach (educating, counseling and advising SB) WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT 10 WARFIGHTER-FOCUSED, WARFIGHTER-FOCUSED,GLOBALLY GLOBALLYRESPONSIVE, RESPONSIVE,FISCALLY FISCALLYRESPONSIBLE RESPONSIBLESUPPLY SUPPLYCHAIN CHAINLEADERSHIP LEADERSHIP John Henley Associate Director 804-279-6330 Aviation Small Business Office WARFIGHTER SUPPORT Crystal Ober Deputy Director 804-279-3639 Thomas Sampson Procurement Analyst 804-279-5241 Lucretia Gresham 8(a) Program Manager 804-279-3530 Debra Williams Management Analyst 804-279-3287 Jean Reese AbilityOne/WOSB PM 804-279-4053 Jennifer Wrenn SAR Analyst 804-279-5114 Allen Ellery SDVOSB PM 804-279-1342 Leticia Evans Business Opportunities 804-279-4302 LaCretia Rogers HUBZone PM 804-279-3948 STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT 11 WARFIGHTER-FOCUSED, WARFIGHTER-FOCUSED,GLOBALLY GLOBALLYRESPONSIVE, RESPONSIVE,FISCALLY FISCALLYRESPONSIBLE RESPONSIBLESUPPLY SUPPLYCHAIN CHAINLEADERSHIP LEADERSHIP • Types of Solicitations • DLA Internet Bid Board • Set-Aside Programs • Best Value • Engineering Requirements • Packaging • Quality Systems • Payment WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT 12 WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP Federal Supply Class Most of the items bought by DLA are assigned a National Stock Number which is 13 digit identifying number. The first four digits is the Federal Supply Class (FSC). Finding the Federal Supply Class that fits your capabilities will help you target your opportunity searches. 1670-01-535-2233. Item Name; Harness, Parachute 1670 is the Parachutes Federal Supply Class Visit the DLA Federal Supply Class Guide for a list of DLA managed items along with product descriptions and corresponding DLA supply chain information: http://www.dla.mil/SmallBusiness/Pages/WhatDLABuys.aspx WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT 13 WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP Federal Supply Class Guide http://www.dla.mil/SmallBusiness/Pages/WhatDLABuys.asp x DLA Supply Chain FSC WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT 14 WARFIGHTER-FOCUSED, WARFIGHTER-FOCUSED,GLOBALLY GLOBALLYRESPONSIVE, RESPONSIVE,FISCALLY FISCALLYRESPONSIBLE RESPONSIBLESUPPLY SUPPLYCHAIN CHAINLEADERSHIP LEADERSHIP HOW DLA BUYS Fully Competitive Drawings/Specs – Can be accessed through the bid board on open solicitations IAW BASIC DRAWING NR 98897 4P51036 REVISION NR P DTD 06/24/1991 PART PIECE NUMBER: 4P51036-143A Approved Manufacturer Part Number Part Numbered Qualified Products List EASTON MACHINE CORP DBA 18976 P/N 123P10368-1 AERO COMPONENTS INC DBA 59213 P/N 123P10368-1 NORTHROP GRUMMAN SYSTEMS 26512 P/N 123P10368-1 Requires demonstration of capability to perform; qualifying activity listed on QPL QPL APPLIES IAW BASIC SPEC NR MIL-DTL-85694A http://www.aviation.dla.mil/UserWeb/aviationengineering WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT 15 WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP Common Types of Solicitations Request for Quotations • Under $150,000 • Most common type • Generally quoted directly via the bid board • May be auto-solicited and/or auto-awarded • Awardee receives a purchase order Ninth Position of RFQ number “T” Automated Solicitation SPE4A7-14-T-1234 “Q” Buyer Manual Solicitation SPE4A7-14-Q-3456 WARFIGHTER SUPPORT Request for Proposals • Over $150,000 • Solicitation filled in by hand and offer signed • Must be returned to buyer by a specific time and date • Proposals may be negotiated • Awardee enters into a contract Ninth Position of RFP number Always “R” SPE4A5-14-R-1350 STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT 16 WARFIGHTER-FOCUSED, WARFIGHTER-FOCUSED,GLOBALLY GLOBALLYRESPONSIVE, RESPONSIVE,FISCALLY FISCALLYRESPONSIBLE RESPONSIBLESUPPLY SUPPLYCHAIN CHAINLEADERSHIP LEADERSHIP Small Business Set-Asides $3,000 to $25,000 $25,000 to $150,000 Reserved for SB concerns and shall be set-aside for small business UNLESS the KO determines that there is not reasonable expectation of obtaining offers from 2 or more SB concerns. Reserved for SB concerns and shall be setaside for small business UNLESS the KO determines that there is not reasonable expectation of obtaining offers from 2 or more SB concerns. Need expectation of two SBs providing two different manufacturers (SB or LB) Need expectation of two SBs providing product of 1 small business manufacturer Over $150,000 Market Research Set aside any acquisition for small business participation when there is a reasonable expectation that offers will be obtained from at least two responsible small business concerns offering the products of different small business concerns Buyer market research includes reviewing the item description, contract history and System for Award Management and Dynamic Small Business Search!! Make sure SAM and DSBS are correct and current!!! Need expectation of two SB manufacturers WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT 17 WARFIGHTER-FOCUSED, WARFIGHTER-FOCUSED,GLOBALLY GLOBALLYRESPONSIVE, RESPONSIVE,FISCALLY FISCALLYRESPONSIBLE RESPONSIBLESUPPLY SUPPLYCHAIN CHAINLEADERSHIP LEADERSHIP Four Major SB Subcategory Programs Service Disabled Veteran Owned SB FAR 19.14 Sole source or competitive set asides HUBZone SB FAR 19.13 Sole source or competitive set asides Women Owned SB FAR 19.15 Small Disadvantaged Business FAR 19.8 Competitive set asides in certain NAICS codes; also have Economically Disadvantaged SB set aside in certain NAICS No set aside for SDB but setasides both competitive and sole source for the major SDB subset—8(a) WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT 18 WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP Search for DLA Opportunities DLA Internet Bid Board System (DIBBS) https://www.dibbs.bsm.dla.mil/. View solicitations and submit quotes View provisions, clauses and packaging specs View award history Access drawings and technical data (cFolders) Access Forecast Information (Supplier Requirements Visibility Application (SRVA) Access the PPIPRS (your Performance Score used in best value award decisions) WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT 19 WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP DIBBS Webpage Registration: Vendor Directed Solicitation Notification Solicitations Searches WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT 20 WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP RFQ Searches https://www.dibbs.bsm.dla.mil/RFQ/ Searches by: NSN, FSC, Solicitation Number, PR Number, Approved P/N, Approved Cage Or Text Searches WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT 21 WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP RFQ Searches: SHOW ONLYS Limits views to items: With Technical Data Small Business Set Asides HUBZone Set Asides SDVOSB Set Asides Combined Set Asides WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT 22 WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP NSN Item Name RFQ Number Closing Date Qty Click Here to Quote Clicking on the NSN will give a quick snapshot if the item is competitive or part numbered Small Business Set Aside SDVOSB Set Aside Tech Documents HUBZone Set Aside WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT 23 WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP RFP Searches https://www.dibbs.bsm.dla.mil/RFP/ More limited search capability than RFQ database Procurements over $150K WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT 24 WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP Award Searches https://www.dibbs.bsm.dla.mil/Awards/ Award History By: Contract # Sol # PR # NSN Awardee Cage Nomenclature WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT 25 WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT 26 WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP References https://www.dibbs.bsm.dla.mil/Refs/ Getting Started Info Clauses/Provisions C-Folder Regulations PPIRS SRVA WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT 27 WARFIGHTER-FOCUSED, WARFIGHTER-FOCUSED,GLOBALLY GLOBALLYRESPONSIVE, RESPONSIVE,FISCALLY FISCALLYRESPONSIBLE RESPONSIBLESUPPLY SUPPLYCHAIN CHAINLEADERSHIP LEADERSHIP AVN Engineering Requirements Critical Application Export Control First Article Testing Production Lot Testing An item that is essential to weapon system performance or operation. Contractors must be certified to receive Export Control drawings. http://www.dlis.dla.mil/jcp/ Testing & evaluating conformance with specified contract requirements before or in the initial stage of production. Test of a randomly selected sample from a production lot to verify that it was produced in accordance with all requirements. http://www.aviation.dla.mil/UserWeb/aviationengineering WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT 28 WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP Move to Commercial Packaging First Destination Transportation and Packaging Initiative Implemented in 2013 Expanded the acceptance of the commercial packaging standard ASTM D3951 for new procurements. Tips Packaging Assistance Certain shipments and materials will still be required to be packaged in accordance with military packaging (MIL-STD 2073-1D.) Check the solicitation!! Visit the DLA Packaging website for more information on military packaging, marking and labeling http://www.landandmaritime.dl a.mil/Offices/packaging/defaul t.asp Labeling and marking requirements is unchanged by this program. For more information, contact the DLA Aviation Packaging Office at (804) 279-6677 or [email protected] WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT 29 WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP Quality Systems The extent of contract quality requirements required under a contract is based on an item’s complexity and the criticality of its application. DoD recently adopted Aerospace Standard (AS) 9100, “Quality Management Systems Requirements for Aviation, Space and Defense Organizations;” and AS9003, “Inspection and Test Quality Systems Requirements for Aviation, Space and Defense Organizations.” • AS9100 provides a standard quality management system for critical complex items that incorporates requirements of International Organization for Standardization (ISO) 9001:2008, “Quality Management Systems – Requirements,” with additional requirements relating to quality and safety. • AS9003 is a quality standard for producers of critical non-complex items. • DLA solicitations identify AS9100 as an acceptable alternative to ISO 9001:2008 and AS9003 as an acceptable alternative to DLA Tailored ISO 9001:2008. The point of contact is Paula George, DLA-HQ, J3441, Product Assurance Team, (703) 767-3390, or email: [email protected]. WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT 30 WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP Best Value Award may be made at other than low price using best value score. Higher score minimizes risk to the Government PPIRS Best Value Tips Past Performance Information Retrieval System (PPIRS) www.ppirs.gov Web-enabled application that provides timely and pertinent contractor past performance information and assists acquisition officials by serving as the single source for contractor past performance data PPIRS Customer Support Desk at (207) 438-1690 WARFIGHTER SUPPORT • Be careful to protect the score and keep your performance at its best at all times. • Validate your performance data in PPIRS-SR. • Check your score monthly during preview period. • Use the challenge process if you see discrepancies. All challenges to vendor performance data must be initiated in PPIRS-SR STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT 31 WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP Payment Wide Area Workflow WAWF Training Secure web based system for electronic invoicing, receipt, and acceptance (https://wawf.eb.mil/) On-line WAWF training: https://wawftraining.eb.mil/xht ml/unauth/web/wbt/WbtMainM enu.xhtml • Allows suppliers to submit and track invoices and receipt/acceptance documents over the web • Allows government personnel to process those invoices in a real-time, paperless WARFIGHTER SUPPORT More Information on Defense Payment http://www.dfas.mil/dfas/contr actorsvendors/ STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT 32 WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP Need DIBBS/WAWF Navigation Help?? Call our Business Opportunity Hotline Set up an appointment to walk you through DIBBS/WAWF Phone: WARFIGHTER SUPPORT 1-800-227-3603 STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT 33 WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP What Aviation needs from Small Business: Quality Products On Time Delivery Competitive Prices We are partners in supporting the Warfighter WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT 34 WARFIGHTER-FOCUSED, WARFIGHTER-FOCUSED,GLOBALLY GLOBALLYRESPONSIVE, RESPONSIVE,FISCALLY FISCALLYRESPONSIBLE RESPONSIBLESUPPLY SUPPLYCHAIN CHAINLEADERSHIP LEADERSHIP DEFENSE LOGISTICS AGENCY AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT 35
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