63436991/312A1093 - Northern Coalfields Limited

RATE CONTRACT
Ref.No.:63436991/312A1093/Misc. Group (B) Medicines/RC/
To
M/S IPCA LABORATORIES LIMITED,
48, KANDIVALI INDUSTRIAL ESTATE,
KANDIVALI (WEST), MUMBAI – 400067
(MAHARASTRA)
FAX NO.: 022-2868 6613.
BY REGD.POST
Date: 25.06.2014
Sub:- Rate Contract for supply of Misc. Group (B) Medicines to Nehru Shatabdi
Chikitsalaya (NSC), Jayant.
Ref:- (i) Our E-Tender Enquiry No. NCL/SGR/MMD/RC/Group-B/312A1093/109
dated 09. 03.2013, Offline documents opened on 02.05.2013, Online Bid
Opened on 03.05.2013 & Price Bid Opened on 15.01.2014, for conclusion
of 02 years Rate Contract for supply of Misc. Group (B) Medicines.
(ii) Our Letter No. 312A1093/Misc. Group of Medicines/1511 dated 27.08.
2013 & subsequent correspondences including Letter No. 312A1093/
Misc. Group of Medicines/7142 dated 22/24.02.2014.
(iii) Your Offer No. NIL dated 25.04.2013 & subsequent correspondences
including Letter No. NIL dated 16.06.2014.
Dear Sir,
With reference to above, we are pleased to enter in to Rate Contract with you for 02 years
from the date of its issue for supply of Misc. Group (B) Medicines, at the Prices/Terms &
Conditions stipulated hereunder:SCOPE OF SUPPLY:
NIT
Sl.
No.
Material
Code
Description of Item
Packing
Unit
(UOM)
Basic Price/
Packing Unit
(Rs.)
38
Nil
Strip of 10
tablets.
3.50/ Tab
78
Nil
OLMESARTAN 40 MG TAB (Olmeglare 40
tablets, each film quoted tablet contains:
Olmesartan Medoxomil Ph Eur. 40 mg).
DEFLAZACORT 30 MG TAB (DFZ 30 Tablet)
Strip of 10
tablets.
13.00/ Tab
126
12801420001
12801430006
Strip of 10
tablets.
Strip of 10
tablets.
2.00/ Tab
127
GLICLAZIDE MR 30 mg TAB (Glycinorm OD
30 Tablets).
GLICLAZIDE MR 60 MG TAB (Glycinorm
OD 60 Tablets).
2.50/ Tab
177
13200200006
QUININE SULPHATE 600MG TAB (Cinkona
600 Tablets)
179
13200700001
180
13201500005
Strip of 10
Tablets
6.00/ Tab
MEFLOQUINE 250MG TAB (Larimef
Tablets).
Strip of
6Tablets
25.83/ Tab
PRIMAQUINE 15 MG TAB (Malirid DS
Tablets).
Strip of
7Tablets
2.14/ Tab
Manufactured/Marketed by M/S IPCA LABORATORIES LIMITED.
01.
RATE CONTRACT:
This is a Rate Contract whereby the prices are FIRM and Fixed. But the quantities to be
procured during the currency of the Rate contract is not fixed and the same will be
procured by Direct Demanding Officer(s) based on the actual requirement from time
to time.
Rate Contract is a contract for supply of stores at specified rates during the period
covered by the contract. No quantities are normally mentioned in the contract and the
supplier is bound to accept any order, which may be placed on him during the pendency
of the contract at the rate specified therein.
Any existing valid Rate Contract at higher rate for the item(s) covered in this Rate
Contract should be treated as short closed.
Any existing valid Rate Contract at lower rate for the item(s) covered in this Rate
Contract should remain valid till its date of expiry and after that this Rate Contract will
come into effect.
The hike in the off-take limit of Rate Contract will be limited to 20% for ensuring
availability of fast moving medicines.
02.
VALIDITY OF RATE CONTRACT:This Rate Contract shall remain valid for a period of Two years from the date of issue.
However, NCL reserves the right to short close the R/C or conclude parallel rate
contract(s) with other firms including PSUs.
03.
Basis of Price:- FOR Destination & Firm till execution of Contract.
04.
Packing & Forwarding Charges:- NIL.
05.
Excise Duty:- Excise Duty NIL .
06.
Sales Tax/VAT:- CST Extra as applicable, present rate is @ 5% (without Form C).
07.
Freight & Insurance Charges:- NIL. Safe arrival of materials at destination will be your
responsibility.
08.
Placement of Supply Order:- Supply order will be placed on- M/s IPCA Laboratories
Limited, Mumbai for execution of supply.
09.
Execution of supply & raising of bill for payment:- Directly by you. You will stand
guarantee for genuineness of the materials supplied by you. In case of any discrepancies
with regards to supply of Medicines/Medical items, price, quality of Medicines/medical
items, claim of payment thereof, you will be fully responsible.
Contd.P-3
-: 3 :M/s IPCA Laboratories Limited, Mumbai.
Ref.No.:63436 991/312A1093/Misc. Group (B) Medicines/RC/
Date: 25.06.2014
10.
Banker's Name, Address & Account No. of M/s IPCA Laboratories Limited,
Mumbai:- Canara Bank, CSB, Mumbai. Bank Account No.: 2630261000040.
11.
Delivery Period:- Within 60 days from the date of receipt of Supply Order by you from
Direct Demanding Officers. The date of receipt of Medical Items/ Medicines at
consignee's stores shall be taken as the final date of delivery.
12.
PACKING:-Consignment should be securely packed & marked as per standard
practices/BIS Norms to withstand the rigorous of transport to prevent any loss/damage or
pilferage in transit and ensure safe arrival at destination.
13.
MODE OF DESPATCH:-The stores will be despatched by Road Transport on freight
paid basis for delivery on FOR Destination to the Consignee duly insured/properly
packed. In case of small consignment, it may be sent by Post Parcel.
14.
SECURITY DEPOSIT:-Exempted, being direct supply by the manufacturer.
15.
TERMS OF PAYMENT:-100% payment will be arranged by the Paying Authority
within 21 days of receipt and acceptance of materials at site by the consignee or
submission of bills whichever is later.
16.
CONSIGNEE:-The Chief Medical Officer (Stores), Northern Coalfields Limited, Nehru
Shatabdi Chikitsalaya, Jayant, P.O.: Jayant Colliery, Distt. Singrauli (M.P.): 486 890.
17.
DIRECT DEMANDING OFFICER:-The Chief of Medical Services or his authorized
representative, Nehru Shatabdi Chikitsalaya, Jayant, Northern Coalfields Limited, P.O. :
Jayant Colliery, Distt. Singrauli (M.P.): 486 890.
18.
PAYING AUTHORITY:- The Area Finance Manager, Nehru Shatabdi Chikitsalaya,
Jayant, Northern Coalfields Limited, P.O.: Jayant Colliery, Distt. Singrauli (M.P.): 486
890.
19.
SUBMISSION OF BILLS:-100% bill with taxes & duties stamped and pre- receipted
shall be submitted in triplicate to the Paying Authority with the following documents:i)
Consignment Note/RRs.
ii)
Receipted Challan.
iii)
Warranty/Guarantee Certificate.
iv)
Inspection report, wherever required.
v)
Following Price Certificate should be endorsed on each and every bill that "Prices
charged by us in the bill are the lowest and is the same as applicable to other
Government Deptt./PSUs including subsidiaries of CIL and other organizations .
vi)
vii)
A statement duly signed & stamped indicating Batch No., Manufacturing Date &
Expiry date against each item relating to the supply.
Any other document required as per order duly authenticated.
Note:- One set of above documents should be submitted to the consignee.
Contd.P-4
-: 4 :M/s IPCA Laboratories Limited, Mumbai.
Ref.No.:63436 991/312A1093/Misc. Group (B) Medicines/RC/
Date: 25.06.2014
20.
POTENCY OF MEDICINES/GUARANTEE/WARRANTY & SHELF LIFE:
(i) The supplier shall be fully responsible for the manufacturers warranty in respect of
quality of the material (Medical items/Medicines).
(ii) The supplier will replace defective materials free of cost within 30 days of intimation.
(iii) The warranty/guarantee/Shelf Life certificate should be submitted to the consignee
along with the supplies.
(iv) Medicines to be supplied must have at least 75% of their shelf life (as indicated on
Packing / Label) or one year, which ever is less, on the date of supply of materials at
consignee's end.
The supplier shall be responsible for any defect that may, under the condition provided
for by the contract and under proper use, arise due to faulty materials, design or
workmanship and shall remedy such defect at his own cost. If it becomes so necessary for
the supplier to replace defective material, such replacement shall be made by the supplier
100% free of cost without any extra cost to Northern Coalfields Limited. The new items
should be supplied on FOR destination basis free of cost. Foreign supplier will bear all
costs connected to replacement of items from & up to ultimate Consignee in case any
replacement is required on receipt of items and within warranty period. Warranty
replacement should be completed within a reasonable period maximum within one month
from the date of claim for the items on free of cost up to ultimate Consignee’s end.
21.
Make:-The Medicines/Medical Items are manufactured/marketed by you. You are
responsible for quality & quantity as specified on the label of Medicines/Medical Items
as well as you will stand guarantee for observing all the rules and regulations as laid
down in the Drug and Cosmetic Act.
You should quote your Sales Tax Registration Nos. on the Bills.
22.
MARKING:- The Batch No., Manufacturing Date & Expiry Date with Mark/Symbol/
Identification Mark of the manufacturer(s) should be clearly printed on Strips/Blisters/
Ampoules/Vials/Bottles/Tubes/Packets of each items, as far as practicable, at a visible
place, which is not subject to normal wear and tear for convenience of identification at
any time.
23.
DEMAND ORDER:
a) The DDO is permitted to place Supply Orders against this Rate Contract with
understanding that the expenditure involved has received the sanction of the
competent authority duly concurred in by the associated Finance, and funds are
available under the appropriate head of Accounts in the year in which the cost will be
adjusted.
b) The Supply Orders are to be placed by the DDO on the Distributors/Sales Depot of
the firm where stipulated in the Rate Contract. A copy of the order will be sent to the
Principal (Manufacturers).
c) The Order quantity would be distributed in equal proportion among the Rate Contract
Holders for the item(s) covered in more than one Rate Contract.
Contd.P-5
-: 5 :M/s IPCA Laboratories Limited, Mumbai.
Ref.No.:63436 991/312A1093/Misc. Group (B) Medicines/RC/
Date: 25.06.2014
d) The Supply Order must be placed either for the packing unit as indicated in the Rate
Contract or in multiplies of the same e.g. if the packing unit is 100 Nos., Supply
Order must be placed for a minimum of 100 Nos., or for 200 Nos., 300 Nos. & so on.
24.
FALL CLAUSE:
The prices charged for the stores supplied under the Rate Contract by you shall in no
event exceed the lowest prices at which you sell or offer to sell the stores of identical
description to any other party during the said period.
If the supplier at any time during the period of contract reduces the sale price, sells or
offers to sell such stores to any other organization at a price lower than the prices
chargeable under this contract, he shall forthwith notify such reduction of sale to NCL
and the price payable under the Contract for stores supplied after the date of coming in
force of such reduction in sale price shall stand correspondingly reduced.
25.
EXTENSION OF DELIVERY DATE:
The Extension of Delivery date, if required against the Supply Order is to be allowed by
the DDO. Based on the Merits of the case and on written application.
26.
LIQUIDATED DAMAGES CLAUSE:
In the event of failure to deliver or despatch the stores with in the stipulated date/period
in accordance with the samples and / or specifications mentioned in the supply order and
in the event of breach of any of the terms and conditions mentioned in the supply order,
Northern Coalfields Limited shall have the right:a) To recover from the successful tenderer as agreed liquidated damages, a sum of 0.5%
(half percent) of the price of any stores which the successful tenderer has not been
able to supply as aforesaid for each week or part of a week during which the delivery
of such stores may be in arrears limited to 10% (Ten percent) or
b) To purchase elsewhere, after due notice to the successful tenderer on this account and
at the risk of the defaulting supplier the stores not supplied or other of a similar
description without canceling the supply order in respect of the consignments not yet
due for supply or,
c) To cancel the Supply Order or portion thereof and if so desired to purchase stores at
the risk and cost of the defaulting supplies, and also
d) To extend the period of delivery with or without penalty as may be considered fit and
proper the penalty if imposed shall not be more than agreed the liquidated damages
referred to in Clause (a) above.
e) To forfeit the Security deposit full or in parts.
f) Whenever under this contract any sum of money is recoverable from and payable by
the supplier, Northern Coalfields Limited, shall be entitled to recover such sum by
appropriating in part or in whole by deducting any sum or which at any time
thereafter may become due to the successful tenderer in this or any other contract,
should this sum be not sufficient to cover the full amount recoverable, the successful
tenderer shall pay Northern Coalfields Limited on demand the remaining balance.
The supplier shall not be entitled to any gain on by such purchase.
Contd.P-6
-: 6 :M/s IPCA Laboratories Limited, Mumbai.
Ref.No.:63436 991/312A1093/Misc. Group (B) Medicines/RC/
Date: 25.06.2014
27.
DELIVERY/STOCK:
The stores will be delivered on "As and when required basis" and adequate stocks of item
will be maintained by you to ensure timely supply against orders to be placed by the
Consignee.
28.
INSPECTION:
The stores supplied will be inspected by the Consignee or his representative after receipt
of the stores at our Hospital. The inspecting officer will have the right to reject any stores,
which are not in accordance with the specification or damaged in transit. It will be
responsibility of the supplier to collect the rejected stores and make replacement within
30 days.
29.
RISK PURCHASE:
In the event of failure of supplier to deliver or dispatch the stores within the stipulated
date/period of the supply order or in the event of breach of any of the terms and
conditions mentioned in the supply order, Northern Coalfields Limited have the right to
purchase the stores from elsewhere after due notice to the defaulting supplier at the risk
and cost of the defaulting supplier. It is mentioned clearly that in the event of failure of
the supplier as detailed above, the cost as per risk purchase exercise may be recovered
from the bills against any other supplies pending at NCL and also in any other Subsidiary
Company/Coal India Limited.
30.
FORCE MAJEURE CLAUSE:
If the execution of the contract/supply order is delayed beyond the period stipulated in the
contract/supply order as a result of outbreak of hostilities, declaration of any embargo or
blockage or fire, flood, acts of nature or any other contingency beyond the supplier's
control due to act of God, then the Northern Coalfields Limited may allow such
additional time by extending the delivery period as he considers to be justified by the
circumstances of the case and his decision in this regard shall be final. If and when
additional time is granted by the purchaser, the contract/supply order shall be read and
understood as if it had contained from its inception the delivery date as extended. Power
failure will not be considered as a force majeure conditions.
(a) The successful bidder will advise, in the event of his having to resort to this clause, by
a registered letter, duly certified by the local chamber of commerce, or statutory
authorities, the beginning and end of the causes of the delay, within 15 days of the
occurrence and cession of such force majeure conditions. In the event of delay last out of
force majeure, NCL will reserve the right to cancel the contract, and provisions
governing termination of contract as stated in the bid documents will apply.
(b) For delay arising out of Force majeure, the bidder will not claim any extension in
completion date for a period exceeding the period of delay attributable to the causes of
force majeure and neither NCL nor the supplier shall be liable to pay extra cost provided
it is mutually established that the force majeure conditions did actually exist.
Contd.P-7
-: 7 :M/s IPCA Laboratories Limited, Mumbai.
Ref.No.:63436 991/312A1093/Misc. Group (B) Medicines/RC/
31.
Date: 25.06.2014
a) The order received from the Direct Demanding Officer will be complied with the
highest priority. To the extent possible, the order will be complied from stocks hold in
your Stock/Depot. You will be responsible for the timely intimation about the despatch of
the materials to the Consignee giving details of the consignment Note No. and date and
indication of the type of goods sent. Simultaneously, with the despatch of the above
information, you should see that the consignment notes are despatched by you to the
Consignees by Registered Post failing which, the responsibility for the payment of
demurrage etc. will be on the Consignor and not on the Consignee.
b) The Consignee would obtain necessary certificate from the transporter, if they observe
any discrepancy at the time of receiving the consignment and claim lodged with carrier or
Insurance Company.
c) In case the transporter do not entertain our claims on the ground of defective packing/
loading etc., all such losses would be to supplier account and to be recovered.
d) If the material supplied are not in accordance with the order that will be replaced free
of cost by the Supplier.
32.
INTEGRITY PACT:- The Integrity Pact signed & submitted by you along with offer
shall remain valid & applicable against this contract.
33.
The General Manager (MM) and the Chief of Medical Services, NSC, NCL should be
kept informed of the despatches made by you from time to time for the supply orders
placed by the Direct Demanding Officers against this Rate Contract. The price agreement
is the sole repository of Northern Coalfields Limited and shall be governed by the terms
and conditions above.
The price agreement is concluded with the above acceptance- we enclose herewith two
copies of the Contract, one of which should be returned to us within 15 days duly
stamped and signed by you as a token of acceptance of this contract.
Other Terms & Conditions:- As per General Terms and Conditions of Supply of Stores in
NCL
Please acknowledge the receipt of this Rate Contract within 15 days from the date of
issue otherwise it will be presumed that you have accepted it for execution.
Yours faithfully,
(M.M. Sarewar)
Chief Manager (MM)
(P.K. Sinha)
General Manager (MM/Pur.)
Copy to:The Chief of Medical Services, NCL/CMS (I/C), N.S.C. Jayant.
The Chief of Medical Services (In-charge), Central Hospital, Singrauli.
Contd.P-8
-: 8 :M/s IPCA Laboratories Limited, Mumbai.
Ref.No.:63436 991/312A1093/Misc. Group (B) Medicines/RC/
Date: 25.06.2014
The General Manager (Fin.)/In-charge, NCL, HQ, Singrauli.
The CMS (Stores)/AFM, NSC, Jayant:(i) The indicative Off-take Value of Rs.4,87,379.00 (Rupees Four Lakh Eighty Seven
Thousand Three Hundred Seventy Nine only) for 02 (Two) years Rate Contract. This is a
Rate Contract whereby the prices are FIRM and FIXED. But the quantities to be procured
during the currency of the Rate Contract is not fixed and the same will be procured by Direct
Demanding Officer(s) based on the actual requirement from time to time with competent
approval.
(ii) One copy of each supply orders placed against the Rate Contract should be sent to this
office.
The Chief Vigilance Officer, NCL, Singrauli.
The GM (MM), SECL/BCCL/CCL/WCL/MCL/ECL/CMPDIL.
The Progress Cell, NCL, Singrauli.
This Rate Contract is issued against AMI 2012-13 for Medicines, with the approval of CMD,
NCL.
Chief Manager (MM)
Singrauli
SKS
General Manager (MM/Pur.)
Singrauli

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