here - Unicef

Background
History
UNICEF SD has been using barcodes for 10+ years in WH
WH processes standardized
Post Global UNICEF ERP namely VISION
• Information availability in one system
• Field offices receive, issue, inventory mgmt etc.. in VISION
• User errors in recording transactions in VISION – Still learning...
• Vaccine Arrival Reports (VAR) is still via paper/email
• Use of waybill to confirm that goods have been received by IP
Why Barcodes
• Focus on Supply Monitoring which includes tracking as one component
• To ease goods receipt, issue, put away &
Inventory management in UNICEF Warehouses (including 3PL)
• Reduce time to record that IP has received the goods
• Improve over all efficiency
Why Pilot
• Proof of concept of the use of barcode to track/monitor
• To design barcodes targeting practicality of use
• Identify integration components in VISION
• Identify challenges in use of the barcode & solutions
Use of barcodes in SD for replenishment orders
SD places
replenishment POs
Suppliers pack/ready
the goods
Goods Receipt (GR):
• WMS records the goods via barcode reader
• GR created in VISION through PI integration **
Freight Forwarders pick up
goods from Suppliers and
delivers them to SD
Shipment contains a barcode label with:
• UNICEF Purchase Order
• UNICEF Material Number
• Quantity
• Batch ID (if applicable)
• Expiry Date (if applicable)
Current State: Orders delivered to IP
SD places
Offshore POs
Goods Receipt
Suppliers pack/ready
the goods
Transport to
Destination
Note on custom clearance and transport:
• Clearance and transport usually coordinated by IP (Govt.)
• UNICEF some times requested to coordinate clearance or transport or both in
some instances.
• Waybill presented by transporter to Govt or UNICEF confirming goods arrived
at destination
Challenges:
• Messages in various sources in various forms/forums
• Efforts required to consolidate the information from sources
• Gap in status of shipment between clearance and arrival at destination
• Goods Receipt for programme supplies recorded in VISION, however no GR
for IP recorded
Custom
Clearance
Freight Forwarders pick up
goods from Suppliers and
ships the goods
Goods Arrive at the port of
entry
Information available:
• Notification by suppliers to SD on goods readiness via email
• FF sends a pre-advice to clearing agents & copy to relevant parties on
the estimated arrival date of the shipment
• Message from FF on shipment plan (not used)
• Message from FF via EDI to confirm that shipment arrived at port of
entry
• Waybill presented by the transporter that the goods have reached
destination
Desired State: Orders delivered to IP using barcode
SD places
Offshore POs
Goods Receipt
4
Transport to
Destination
Suppliers pack/ready
the goods
1
Custom
Clearance
Freight Forwarders pick up
goods from Suppliers and
ships the goods
2
Goods Arrive at the port of
entry
3
Possible Monitoring Points:
1. Suppliers scans the barcode for goods readiness and triggers message to SD via App
2. Freight Forwarders (FFW) scans the barcode when goods are picked up and EDI message is triggered into UNICEF ERP system namely VISION. Also FFW
sends a pre-advice to clearing agents & copy to relevant parties on the estimated arrival date of the shipment
3. Message from FFW via EDI in VISION to confirm that goods arrived at port of entry. VISION Triggers an email/SMS that goods are ready for clearance.
4. Goods Receipt created in VISION when UNICEF scans the barcode using barcode device for programme supplies. Goods Receipt/confirmation created in
VISION when IP scans the barcode using SmartPhone App.
• .Note that the REOI is only for point number 4 (goods receipt) The other monitoring points will be looked into after the pilot

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