Minutes - Lake County Housing Authority

The Regular Board Meeting of the Commissioners of the Housing Authority of the County of Lake, Illinois,
was held April 17, 2014, at the Lake County Housing Authority Central Office, 33928 North US
Highway 45, Grayslake, IL 60030.
Present:
R. Delacy Peters, Chairman
John Spoden, Vice Chairman
Patrick Bruno, Commissioner
Cranston Byrd, Commissioner
Curtis Robinson, Commissioner
Ellen Rumoro, Commissioner (Exited 2:09 p.m.)
Sylvia Valadez, Commissioner
Absent:
None
Others Present:
David A. Northern, Sr., Executive Director/CEO
Veronika Shirkevich, Director of Asset Management/Acting Associate Director
John Sykes, Director of Finance
Valerie Rogers, Administrative Secretary
Brian Grach, Authority Attorney
Steve Hennelly, Lake County Deputy Sheriff
ROLL CALL
Noting that a quorum of Commissioners was present, Chairman Peters called the meeting to order at
12:39 p.m. Roll call was taken and the following Commissioners were present: Bruno, Byrd, Robinson,
Rumoro, Spoden, Valadez, Peters.
Posting of the agenda complied with the requirements of the Open Meetings Act (5 ILCS 120/2.02(a)). The
agenda was posted prior to 12:30 p.m. on Tuesday, April 15, 2014 at the Central Office, 33928 North US
Highway 45, Grayslake, IL 60030 and on the Lake County Housing Authority website,
www.lakecountyha.org.
PUBLIC COMMENT
Chairman Peters opened the floor for public comment. No one requested to be heard.
MINUTES - 3/20/14 REGULAR MEETING
MINUTES - 3/20/14 EXECUTIVE SESSION – Personnel Issues,
Pending & Probable Litigation, Real Estate Transactions
After discussion, Mr. Byrd moved, seconded by Ms. Rumoro, to approve the minutes of the 3/20/14 Regular
Meeting and Executive Session-Personnel Issues, Pending & Probable Litigation, Real Estate Transactions.
The Board voted unanimously in favor of the motion. Motion Carries.
FINANCE CHAIRMAN’S REPORT
After discussion Mr. Bruno moved, seconded by Ms. Rumoro to approve the List of Bills as presented.
(See Exhibits 01, 02) The Board voted unanimously in favor of the motion. Motion Carries.
Minutes of the Regular Board Meeting
April 17, 2014
Page 2 of 22
REPORTS
Without formal action the consensus of the Board was to proceed with the following as reported.
Mr. Northern submitted the following reports:
Investment & Financial
By Director of Finance, John Sykes. (See Exhibit 03)
Housing Choice Voucher Program/Northeast Office Zion, FUP, FSS, Hardest Hit Fund, Housing Counseling
By Director of Housing Choice Voucher Intake, Yolanda Lynn. (See Exhibit 04)
Housing Choice Voucher Program/Central Office
By Director of Housing Choice Voucher Management, Corinne Jordan. (See Exhibit 05)
Public Housing Program, Resident Services
By Director of Asset Management, Veronika Shirkevich. (See Exhibit 06)
LCHA Rentals, Maintenance, Procurement, Capital Improvements
By Director of Capital Improvements, Keon Jackson. (See Exhibit 07)
Paybacks & Complaints
By Income/Security Investigator, Renee Prior. (See Exhibit 08)
FOIA, OMA, Staff Training & Travel
By Administrative Secretary, FOIA & OMA Officer, Valerie Rogers. (See Exhibit 09)
Other Matters
1. Mr. Northern stated the 2013 annual independent financial audit, completed by Hawkins Ash CPAs,
has been completed. The report comes in 2 parts; both were provided to the Board. Mr. Northern
noted there were no findings again this year. He congratulated John Sykes and his department.
(See Exhibits 10, 11)
Audit Question
Question:
Audit report (page 5) shows $29M in income and $3M in expenses. Is LCHA actually
operating at a loss?
Answer:
LCHA had a net change of $2.7M. Sequestration definitely brought a decline in
subsidies. Within the $2.7M net change is $1.6M in depreciation, a non-cash loss. There
was also a Prior Period Adjustment (page 6) of a $3.5M gain due to our bond revenues
which offset the operating loss. Without the bond revenue LCHA would have
experienced a $1.1M operating loss.
Projecting forward, HUD subsidies have partially been restored but our operating model
needed adjusting against probable operating losses. LCHA’s proactive course of action
was enacting a reduction in force. LCHA reserves and outside sources of income also
buffered our losses in subsidies.
Minutes of the Regular Board Meeting
April 17, 2014
Page 3 of 22
2. On 3/29/14 Mr. Northern attended the 3rd Ward Meeting hosted by North Chicago Alderman Carl
Evans. (See Exhibit 12)
3. Mr. Northern reported LCHA received notice from HUD they accepted our action plan responding to
a deficiency on our 2012 audit. HUD now considers the 2012 audit closed. (See Exhibit 13)
4. Mr. Northern said LCHA received a letter of gratitude from the Mainstreet Organization of Realtors
for Director of HCV Management Corinne Jordan’s educational presentation on the Housing Choice
Voucher Program. (See Exhibit 14)
5. Mr. Northern stated LCHA received HUD notice of the closeout of our FY 2011 ROSS Public
Housing FSS Grant, subject to review and verification in our next fiscal audit. (See Exhibit 15)
6. Mr. Northern reported LCHA is being represented by our Family Self Sufficiency Managers at the
6th Annual Lake County Resource Fair sponsored by IL Dept. of DCFS. It is being held Friday,
4/11/14 at the Waukegan Community Church. (See Exhibit 16)
7. Mr. Northern explained LCHA requested the final draw ($5,360.35) and closes out the FY 2013
Housing Counseling grant. We are in the process of submitting an application for a grant for
FY 2014.
8. Mr. Northern stated LCHA submitted the complete ACC for the 2014 Capital Fund Program. We
received $824,064. We are also preparing the CFP Annual budget and CFP Five-Year budget for
submission.
9. Mr. Northern relayed staff’s appreciation of their wage increase for this year. He stated a staff
meeting was held which included an overview of 2013, a customer service presentation and the
distribution of bonus checks. He noted Chairman Peters and Commissioner Robinson attended.
10. Mr. Northern announced the March 2014 Employee of the Month, Juliana Carbajal, Accounting
Assistant. Juliana received a commemorative certificate, T-shirt, pin and $25.00 gift certificate.
11. Mr. Northern reported on the temporary opening of the public housing scattered sites waiting list. He
said we received approximately 1,800 pre-applications. We have distributed and posted the
pre-application form in Spanish as well as English. Pre-applications will be accepted until 4/30/14.
12. Mr. Northern and Veronika Shirkevich explained the PHA Plan meeting with our Resident Advisory
Board and community partners was held on 4/16/14. Sessions were held at 1:00 and 6:00 p.m. He
said we were excited to have representatives from both the county and two municipalities. The public
hearing is scheduled for 6/4/14.
13. Mr. Northern informed the Board of two change orders he approved and will present to them at the
May Board meeting.
a) Lighting Replacement at AMP 2, awarded to Krause Electric; $5,000 increase as outside lights
were not included in the original count/calculations.
b) Light Pole Repair/Replace at AMP 2, Hawley Manor, awarded to Krause Electric; $5,564
increase as trenching needs to be done to replace underground wiring.
Minutes of the Regular Board Meeting
April 17, 2014
Page 4 of 22
14. Mr. Northern reported receiving enthusiastic support for the Black Tie Gala. Sponsorships have been
promised and/or received. He commended the FSS team for their organization and commitment.
OLD BUSINESS
Marion Jones Redevelopment Update
Mr. Northern stated LCHA has received written HUD approval for our application for the demolition of the
Marion Jones Townhomes. We are prepared for the next steps and have set in motion a flurry of activity.
(See Exhibit 17)
The meeting with Marion Jones residents on 4/9/14 was well received. As was expected, everyone is anxious
for information. (See Exhibit 18)
LCHA submitted the Preliminary Project Assessment (PPA) for the rebuild of Marion Jones to the IL
Housing Development Authority (IHDA). This is in support of being granted housing tax credits.
NEW BUSINESS
Memorandum of Understanding - Prairie State Legal Services
The MOU with Prairie State Legal Services will provide LCHA housing counseling staff with on-going
training on fair housing and provide limited legal services for our clients. Mr. Northern explained as LCHA is
an approved Housing Counseling Agency and has applied for a housing counseling grant we must have an
MOU with the county approved fair housing center. Mr. Northern already signed the MOU as the grant
application was due 4/7/14.
After discussion, Ms. Valadez introduced the following Resolution:
(See next page for Resolution.)
Minutes of the Regular Board Meeting
April 17, 2014
Page 5 of 22
RESOLUTION NO. 2014-97
AUTHORIZATION TO RATIFY AND APPROVE
MOU - PRAIRIE STATE LEGAL SERVICES
After discussion Ms. Valadez moved, seconded by Mr. Spoden to ratify and approve the Memorandum of
Understanding with Prairie State Legal Services as presented.
(See Exhibit 19)
Roll Call Vote:
Ayes: ................. Bruno, Byrd, Robinson, Rumoro, Spoden, Valadez, Peters
Nays: ................. None
Absent:.............. None
Abstain:............. None
Motion: ............. Carries
Adopted and passed by the Board of Commissioners of the Housing Authority of the County of Lake, Illinois
on April 17, 2014.
R. Delacy Peters, Chairman
David A. Northern, Sr.
Secretary/Treasurer, Executive Director/CEO
Bids
Operating Fund
1. Data Storage Hardware – Central Office
After discussion, Mr. Byrd introduced the following Resolution:
(See next page for Resolution.)
Minutes of the Regular Board Meeting
April 17, 2014
Page 6 of 22
RESOLUTION NO. 2014-98
(OPERATING)
INFORMAL BID AWARD FOR PURCHASES OF
EQUIPMENT, MATERIALS, LABOR AND/OR SERVICES
DATA STORAGE HARDWARE – CENTRAL OFFICE
WHEREAS, it has been found and determined that the bids received and shown on the attached bid
tabulation were informally solicited by telephone or in writing from at least three (3) suppliers or in the case
of a sole source supplier the requisite certification has been made; and
WHEREAS, it has been determined that the following purchase and contract is in accordance with HUD
Regulations; and
WHEREAS, the following contractor is determined not to be on the HUD Debarred Contractors list;
NOW, THEREFORE, BE IT RESOLVED by the Commissioners of the Housing Authority of the
County of Lake, Illinois, that the following bids are approved and the appropriate staff are authorized to issue
a purchase order for said equipment, materials, labor and/or services.
VENDOR
DESCRIPTION
LOCATION
Computer MD
Data Storage Hardware
Central Office
AMOUNT
$912.50
(See Exhibit 20)
After discussion Mr. Byrd moved, seconded by Ms. Rumoro to adopt Resolution 2014-98.
Roll Call Vote:
Ayes: ................. Bruno, Byrd, Robinson, Rumoro, Spoden, Valadez, Peters
Nays: ................. None
Absent:.............. None
Abstain:............. None
Motion: ............. Carries
Adopted and passed by the Board of Commissioners of the Housing Authority of the County of Lake, Illinois
on April 17, 2014.
R. Delacy Peters, Chairman
David A. Northern, Sr.
Secretary/Treasurer, Executive Director/CEO
Minutes of the Regular Board Meeting
April 17, 2014
Page 7 of 22
2. Unit Painting Services – As Needed Basis – AMP 2
After discussion, Mr. Byrd introduced the following Resolution:
(See next page for Resolution.)
Minutes of the Regular Board Meeting
April 17, 2014
Page 8 of 22
RESOLUTION NO. 2014-99
(OPERATING)
INFORMAL BID AWARD FOR PURCHASES OF
EQUIPMENT, MATERIALS, LABOR AND/OR SERVICES
UNIT PAINTING SERVICES – AS NEEDED BASIS – AMP 2
WHEREAS, it has been found and determined that the bids received and shown on the attached bid
tabulation were informally solicited by telephone or in writing from at least three (3) suppliers or in the case
of a sole source supplier the requisite certification has been made; and
WHEREAS, it has been determined that the following purchase and contract is in accordance with HUD
Regulations; and
WHEREAS, the following contractor is determined not to be on the HUD Debarred Contractors list;
NOW, THEREFORE, BE IT RESOLVED by the Commissioners of the Housing Authority of the
County of Lake, Illinois, that the following bids are approved and the appropriate staff are authorized to issue
a purchase order for said equipment, materials, labor and/or services.
VENDOR
DESCRIPTION
LOCATION
A & L Painting
Unit Painting Services
As Needed Basis/AMP 2
AMOUNT
$295.00/Unit
(See Exhibit 21)
After discussion Mr. Byrd moved, seconded by Ms. Rumoro to adopt Resolution 2014-99.
Roll Call Vote:
Ayes: ................. Bruno, Byrd, Robinson, Rumoro, Spoden, Valadez, Peters
Nays: ................. None
Absent:.............. None
Abstain:............. None
Motion: ............. Carries
Adopted and passed by the Board of Commissioners of the Housing Authority of the County of Lake, Illinois
on April 17, 2014.
R. Delacy Peters, Chairman
David A. Northern, Sr.
Secretary/Treasurer, Executive Director/CEO
Minutes of the Regular Board Meeting
April 17, 2014
Page 9 of 22
3. Unit Turnaround – 730 Golfview, Unit 102, Round Lake Beach – AMP 3
After discussion, Mr. Byrd introduced the following Resolution:
(See next page for Resolution.)
Minutes of the Regular Board Meeting
April 17, 2014
Page 10 of 22
RESOLUTION NO. 2014-100
(OPERATING)
INFORMAL BID AWARD FOR PURCHASES OF
EQUIPMENT, MATERIALS, LABOR AND/OR SERVICES
UNIT TURNAROUND – 730 GOLFVIEW, UNIT 102, ROUND LAKE BEACH – AMP 3
WHEREAS, it has been found and determined that the bids received and shown on the attached bid
tabulation were informally solicited by telephone or in writing from at least three (3) suppliers or in the case
of a sole source supplier the requisite certification has been made; and
WHEREAS, it has been determined that the following purchase and contract is in accordance with HUD
Regulations; and
WHEREAS, the following contractor is determined not to be on the HUD Debarred Contractors list;
NOW, THEREFORE, BE IT RESOLVED by the Commissioners of the Housing Authority of the
County of Lake, Illinois, that the following bids are approved and the appropriate staff are authorized to issue
a purchase order for said equipment, materials, labor and/or services.
VENDOR
DESCRIPTION
LOCATION
DC Home
Remodeling
Unit
Turnaround
730 Golfview, Unit 102
Round Lake Beach/AMP 3
AMOUNT
$2,900.00
(See Exhibit 22)
After discussion Mr. Byrd moved, seconded by Ms. Rumoro to adopt Resolution 2014-100.
Roll Call Vote:
Ayes: ................. Bruno, Byrd, Robinson, Rumoro, Spoden, Valadez, Peters
Nays: ................. None
Absent:.............. None
Abstain:............. None
Motion: ............. Carries
Adopted and passed by the Board of Commissioners of the Housing Authority of the County of Lake, Illinois
on April 17, 2014.
R. Delacy Peters, Chairman
David A. Northern, Sr.
Secretary/Treasurer, Executive Director/CEO
Minutes of the Regular Board Meeting
April 17, 2014
Page 11 of 22
4. Unit Turnaround – 18664 W. Westwood Place, Gurnee – AMP 4
After discussion, Mr. Byrd introduced the following Resolution:
(See next page for Resolution.)
Minutes of the Regular Board Meeting
April 17, 2014
Page 12 of 22
RESOLUTION NO. 2014-101
(OPERATING)
INFORMAL BID AWARD FOR PURCHASES OF
EQUIPMENT, MATERIALS, LABOR AND/OR SERVICES
UNIT TURNAROUND – 18664 W. WESTWOOD PLACE, GURNEE – AMP 4
WHEREAS, it has been found and determined that the bids received and shown on the attached bid
tabulation were informally solicited by telephone or in writing from at least three (3) suppliers or in the case
of a sole source supplier the requisite certification has been made; and
WHEREAS, it has been determined that the following purchase and contract is in accordance with HUD
Regulations; and
WHEREAS, the following contractor is determined not to be on the HUD Debarred Contractors list;
NOW, THEREFORE, BE IT RESOLVED by the Commissioners of the Housing Authority of the
County of Lake, Illinois, that the following bids are approved and the appropriate staff are authorized to issue
a purchase order for said equipment, materials, labor and/or services.
VENDOR
DESCRIPTION
LOCATION
J & J Property
Investments
Unit
Turnaround
18664 W. Westwood Place
Gurnee/AMP 4
AMOUNT
$7,700.00
(See Exhibit 23)
After discussion Mr. Byrd moved, seconded by Ms. Rumoro to adopt Resolution 2014-101.
Roll Call Vote:
Ayes: ................. Bruno, Byrd, Robinson, Rumoro, Spoden, Valadez, Peters
Nays: ................. None
Absent:.............. None
Abstain:............. None
Motion: ............. Carries
Adopted and passed by the Board of Commissioners of the Housing Authority of the County of Lake, Illinois
on April 17, 2014.
R. Delacy Peters, Chairman
David A. Northern, Sr.
Secretary/Treasurer, Executive Director/CEO
Minutes of the Regular Board Meeting
April 17, 2014
Page 13 of 22
5. Unit Turnaround – 39139 Geraghty, Beach Park – AMP 4
After discussion, Mr. Byrd introduced the following Resolution:
(See next page for Resolution.)
Minutes of the Regular Board Meeting
April 17, 2014
Page 14 of 22
RESOLUTION NO. 2014-102
(OPERATING)
INFORMAL BID AWARD FOR PURCHASES OF
EQUIPMENT, MATERIALS, LABOR AND/OR SERVICES
UNIT TURNAROUND – 39139 GERAGHTY, BEACH PARK – AMP 4
WHEREAS, it has been found and determined that the bids received and shown on the attached bid
tabulation were informally solicited by telephone or in writing from at least three (3) suppliers or in the case
of a sole source supplier the requisite certification has been made; and
WHEREAS, it has been determined that the following purchase and contract is in accordance with HUD
Regulations; and
WHEREAS, the following contractor is determined not to be on the HUD Debarred Contractors list;
NOW, THEREFORE, BE IT RESOLVED by the Commissioners of the Housing Authority of the
County of Lake, Illinois, that the following bids are approved and the appropriate staff are authorized to issue
a purchase order for said equipment, materials, labor and/or services.
VENDOR
DESCRIPTION
LOCATION
AMOUNT
DC Home
Remodeling
Unit
Turnaround
39139 Geraghty
Beach Park/AMP 4
$39,125.00
(See Exhibit 24)
After discussion Mr. Byrd moved, seconded by Ms. Rumoro to adopt Resolution 2014-102.
Roll Call Vote:
Ayes: ................. Bruno, Byrd, Robinson, Rumoro, Spoden, Valadez, Peters
Nays: ................. None
Absent:.............. None
Abstain:............. None
Motion: ............. Carries
Adopted and passed by the Board of Commissioners of the Housing Authority of the County of Lake, Illinois
on April 17, 2014.
R. Delacy Peters, Chairman
David A. Northern, Sr.
Secretary/Treasurer, Executive Director/CEO
Minutes of the Regular Board Meeting
April 17, 2014
Page 15 of 22
6. Unit Turnaround – 41535 N. Mill Creek Road, Wadsworth – AMP 4
After discussion, Mr. Byrd introduced the following Resolution:
(See next page for Resolution.)
Minutes of the Regular Board Meeting
April 17, 2014
Page 16 of 22
RESOLUTION NO. 2014-103
(OPERATING)
INFORMAL BID AWARD FOR PURCHASES OF
EQUIPMENT, MATERIALS, LABOR AND/OR SERVICES
UNIT TURNAROUND – 41535 N. MILL CREEK RD., WADSWORTH – AMP 4
WHEREAS, it has been found and determined that the bids received and shown on the attached bid
tabulation were informally solicited by telephone or in writing from at least three (3) suppliers or in the case
of a sole source supplier the requisite certification has been made; and
WHEREAS, it has been determined that the following purchase and contract is in accordance with HUD
Regulations; and
WHEREAS, the following contractor is determined not to be on the HUD Debarred Contractors list;
NOW, THEREFORE, BE IT RESOLVED by the Commissioners of the Housing Authority of the
County of Lake, Illinois, that the following bids are approved and the appropriate staff are authorized to issue
a purchase order for said equipment, materials, labor and/or services.
VENDOR
DESCRIPTION
LOCATION
AMOUNT
J & J Property
Investments
Unit
Turnaround
41535 N. Mill Creek Rd.,
Wadsworth/AMP 4
$70,200.00
(See Exhibit 25)
After discussion Mr. Byrd moved, seconded by Ms. Rumoro to adopt Resolution 2014-103.
Roll Call Vote:
Ayes: ................. Bruno, Byrd, Robinson, Rumoro, Spoden, Valadez, Peters
Nays: ................. None
Absent:.............. None
Abstain:............. None
Motion: ............. Carries
Adopted and passed by the Board of Commissioners of the Housing Authority of the County of Lake, Illinois
on April 17, 2014.
R. Delacy Peters, Chairman
David A. Northern, Sr.
Secretary/Treasurer, Executive Director/CEO
Minutes of the Regular Board Meeting
April 17, 2014
Page 17 of 22
7. Unit Turnaround – 730 Golfview, 7 Units, Round Lake Beach – AMP 3
After discussion, Mr. Byrd introduced the following Resolution:
(See next page for Resolution.)
Minutes of the Regular Board Meeting
April 17, 2014
Page 18 of 22
RESOLUTION NO. 2014-104
(OPERATING)
INFORMAL BID AWARD FOR PURCHASES OF
EQUIPMENT, MATERIALS, LABOR AND/OR SERVICES
UNIT TURNAROUND – 730 GOLFVIEW, 7 UNITS, ROUND LAKE BEACH – AMP 3
WHEREAS, it has been found and determined that the bids received and shown on the attached bid
tabulation were informally solicited by telephone or in writing from at least three (3) suppliers or in the case
of a sole source supplier the requisite certification has been made; and
WHEREAS, it has been determined that the following purchase and contract is in accordance with HUD
Regulations; and
WHEREAS, the following contractor is determined not to be on the HUD Debarred Contractors list;
NOW, THEREFORE, BE IT RESOLVED by the Commissioners of the Housing Authority of the
County of Lake, Illinois, that the following bids are approved and the appropriate staff are authorized to issue
a purchase order for said equipment, materials, labor and/or services.
VENDOR
DESCRIPTION
LOCATION
AMOUNT
C&J
Home
Investment
Unit
Turnaround
Units 221, 301, 319, 419,
421, 519 & Common Area
730 Golfview, RLB/AMP 3
$43,750.00
(See Exhibit 26)
After discussion Mr. Byrd moved, seconded by Ms. Rumoro to adopt Resolution 2014-104.
Roll Call Vote:
Ayes: ................. Bruno, Byrd, Robinson, Rumoro, Spoden, Valadez, Peters
Nays: ................. None
Absent:.............. None
Abstain:............. None
Motion: ............. Carries
Adopted and passed by the Board of Commissioners of the Housing Authority of the County of Lake, Illinois
on April 17, 2014.
R. Delacy Peters, Chairman
David A. Northern, Sr.
Secretary/Treasurer, Executive Director/CEO
Minutes of the Regular Board Meeting
April 17, 2014
Page 19 of 22
Change Orders
Mr. Northern informed the Board of two change orders he approved and will presented to them at the May
Board meeting.
a) Lighting Replacement at AMP 2, awarded to Krause Electric; $5,000 increase as outside lights were
not included in the original count/calculations.
b) Light Pole Repair/Replace at AMP 2, Hawley Manor, awarded to Krause Electric; $5,564
increase as trenching needs to be done to replace underground wiring.
Operating Fund
1. Resolution 2014Unit Turnaround – 730 Golfview, Unit 102, Round Lake Beach – AMP 3
DC Home Remodeling: $2,900.00
CO #1: Remediate Mold, Replace Drywall – Add $395.00
2. Resolution 2014Unit Turnaround – 18664 W. Westwood Place, Gurnee – AMP 4
J & J Property Investments: $7,700.00
CO #1: Additional Work Identified During Demolition – Add $2,225.00
After discussion, Ms. Valadez introduced the following Resolution:
RESOLUTION NO. 2014-105
APPROVAL OF OPERATING FUND CHANGE ORDERS
(See Exhibits 27, 28)
After discussion Ms. Valadez moved, seconded by Mr. Byrd to approve the Operating Fund Change Orders
as presented.
Roll Call Vote:
Ayes: ................. Bruno, Byrd, Robinson, Rumoro, Spoden, Valadez, Peters
Nays: ................. None
Absent:.............. None
Abstain:............. None
Motion: ............. Carries
Adopted and passed by the Board of Commissioners of the Housing Authority of the County of Lake, Illinois
on April 17, 2014.
R. Delacy Peters, Chairman
David A. Northern, Sr.
Secretary/Treasurer, Executive Director/CEO
Minutes of the Regular Board Meeting
April 17, 2014
Page 20 of 22
Executive Session – Personnel Matters, Pending & Probable Litigation, Real Estate Transactions
At 1:10 p.m. Mr. Robinson moved, seconded by Mr. Spoden, to go into Executive Session to discuss
Personnel Matters, Pending & Probable Litigation, Real Estate Transactions. The Board voted as follows:
Ayes: Bruno, Byrd, Robinson, Rumoro, Spoden, Valadez, Peters. Nays: None. Absent and Not Voting: None.
Motion Carries.
Commissioner Rumoro exited the meeting at 2:09 p.m.
The Board returned to open session at 2:10 p.m. and roll call was taken. Present: Bruno, Byrd, Robinson,
Spoden, Valadez, Peters. Absent: Rumoro.
Approval of Contract – Commercial Property Exclusive Right to Sell/Lease Agreement – Midlothian Manor
Mr. Northern stated LCHA proposes to enter a contract with New Century Real Estate, Tom Yingling for
selling Midlothian Manor. New Century Real Estate assisted LCHA with the properties adjoining the Marion
Jones complex.
After discussion Mr. Spoden moved, seconded by Mr. Byrd to postpone indefinitely consideration of the
approval of the contract for Commercial Property Exclusive Right to Sell/Lease.
General Consent Vote: The Board voted unanimously in favor of the motion. Motion Carries.
Program Transfer – Public Housing to HCV
After discussion, Mr. Bruno introduced the following Resolution:
RESOLUTION NO. 2014-106
APPROVAL OF PROGRAM TRANSFER – MANDELLA BRACKETT
After discussion, Mr. Bruno moved, seconded by Mr. Robinson to approve a transfer for Mandella Brackett
from Public Housing to the Housing Choice Voucher program.
The Board voted unanimously in favor of the motion. Motion Carries.
General Consent Vote: The Board voted unanimously in favor of the motion. Motion Carries.
Adopted and passed by the Board of Commissioners of the Housing Authority of the County of Lake, Illinois
on April 17, 2014.
R. Delacy Peters, Chairman
David A. Northern, Sr.
Secretary/Treasurer, Executive Director/CEO
Minutes of the Regular Board Meeting
April 17, 2014
Page 21 of 22
Employee Handbook Amendments
Mr. Northern explained wish to coordinate the changes to the Employee Handbook with implementation of
the ADP system for payroll, benefits and time and attendance.
After discussion, Mr. Spoden introduced the following Resolution:
RESOLUTION 2014-107
AMEND PERSONNEL POLICY
WHEREAS, from time to time it becomes necessary to clarify policies and procedures:
NOW, THEREFORE, BE IT RESOLVED that the Employee Handbook be and is hereby amended
by making the changes as presented. The changes become effective May 1, 2014 in conjunction with
ADP conversion.
(See Exhibit 29)
Roll Call Vote:
Ayes: ................. Bruno, Byrd, Robinson, Spoden, Valadez, Peters
Nays: ................. None
Absent:.............. Rumoro
Abstain:............. None
Motion: ............. Carries
Adopted and passed by the Board of Commissioners of the Housing Authority of the County of Lake, Illinois
on April 17, 2014.
R. Delacy Peters, Chairman
David A. Northern, Sr.
Secretary/Treasurer, Executive Director/CEO
2013 Audit Question
Question:
Audit report (page 5) shows $29M in income and $3M in expenses. Is LCHA actually operating
at a loss?
Answer:
LCHA had a net change of $2.7M. Sequestration definitely brought a decline in subsidies.
Within the $2.7M net change is $1.6M in depreciation, a non-cash loss. There was also a Prior
Period Adjustment (page 6) of a $3.5M gain due to our bond revenues which offset the operating
loss. Without the bond revenue LCHA would have experienced a $1.1M operating loss.
Projecting forward, HUD subsidies have partially been restored but our operating model needed
adjusting against probable operating losses. LCHA’s proactive course of action was enacting a
Minutes of the Regular Board Meeting
April 17, 2014
Page 22 of 22
reduction in force. LCHA reserves and outside sources of income also buffered our losses in
subsidies.
ADJOURNMENT
There being no further business to come before the Board, Mr. Bruno moved, seconded by Mr. Spoden to
adjourn the meeting. The Board voted unanimously in favor of the motion. Motion Carries. Meeting
adjourned at 2:27 p.m.
R. Delacy Peters, Chairman
David A. Northern, Sr.
Secretary/Treasurer, Executive Director/CEO

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